HomeMy WebLinkAbout2012-10-22-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee
Meeting of Monday, October 22,2012— 12:30 p.m.
Cary Memorial Building—Ellen Stone Room
Subcommittee Mem 3ership
Arend Name Appt/Term I Attend Name Appt/Term Attend Name Appt/Term
Date Date Date
SuvmneBam,TCC Chair Mary Gillespie 2010- Cheryl Meadow 2012-
Yes Susan Rockwell Chair 2007- I Yes Donna Hoover 2007- Yea Tanya Mmrisett 2012-
Brie Carlson 2010- Yes Jane Handley 2010- Geetha Padaki 2013-
1 Carin Casey 2013- Polly Kienle 2013- Cynthia Savage 2007-2012
Yes Kimberly Coburn 2013- ltichard Kellen 2007- I Yes Ernest V.Seasholes 2010-
MargaretCounts-Klebe 2012-2013 Melanie Lin 2013- I Jessie Steigerwald 2010-
I Denise Dube 2010-2012 1 Lawrence Link 2012-2013 I Beniamm Soule 2010-2012
Other: Denise Ricketts,Musket Ball;Bebe Fallick,Tourism Committee
Agenda:
1. Programs&Events,Financial/Budget Updates
a. Opening Events miscellany
b. Fashion Revue
c. Musket Ball
d. Incorporation weekend
e. Patriots'Day Parade
f. Other event updates
2. Community Events for Approval
3 Financial—Current status,fundraising update,product sales
4 Publicity&Communications
5 Clock/Time Capsule Monument
6. Other
Miscellaneous Updates:
Next meeting—November 13,2012—12:30 p.m.
Town Report Photo
Programs&Events
1 Opening Events:
o Few payments are outstanding
2. Fashion Revue
o Countdown to October 27 with over 150 performers
o Tickets about 2/3 full
o Items to be sold @ Revue,with auction beforehand
o Refreshments Old fashioned candy @ intermission,Izzy's donation of 1,000 soda bottles
o Food for performers covered by event costs
3 Musket Ball—Denise Rickets updated committee—
a. Harpsicordist
b. Ruth Monsell,gigmasters
c. Paul Clancy,Candy Castle—chocolate coins,etc.
4 Incorporation Weekend—coming along
a. Need to reach out to those not yet participating
5. Mock Town Meeting—Steigerwald to send program for review
6 Patriots'Day Parade—Sue Rockwell preparing Lexington 300th float application;Lexington Youth
Commission to construct with the oversight of Beverly Kelley Will include walkers with the float. Kim
Coburn inquired about if each school is to enter their own float.
7 Old Time Baseball—in the works
o Musket Ball
o Ball to be rescheduled to Saturday,April 6,2013,refunds to be generated to early purchasers;
o Ticket price adjustment,engagement of community partners sought,likely not a fundraiser.
o Many potential attendees found original ticket price to be too costly
o Convene small focus group of community groups to brainstorm Musket Ball,proceed with event
• VOTE: Continue on April 6'"with new approach for event—UNANIMOUS
• Engage&commit to the band,authorize subcommittee to reform event
o Old Time Baseball—Colleen Smith to coordinate—May 26,2013
• Cambridge Savings Bank donated$5,000 for the game!
• Plans reviewed
o Incorporation Weekend-$5 button for earlybird/$10 others
• 2-day events
o Mock Town Meeting for 8th graders
o Community Events for Approval
o Walk'n Mass—Sunday,April 14111—Committee deemed insufficient information,no vote taken
o Citizens Bank Exhibit—UNANIMOUS SUPPORT for bank exhibit on the history of Lexington
Savings Bank
o Shoppers Night—November 30th—table at Emery Park—ADOPTED
Next Meeting—November 28th—7:00 p.m. December 1 1th—12:30 p.m.
Musket Ball Focus Group November 28th? Room G-15/Parker Room @ Town Office Building?
Respectfully Submitted,
Donna Hooper,Scribe