HomeMy WebLinkAbout2012-10-02-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee
Meeting of Tuesday, October 2, 2012- 12:30 p.m.
Cary Memorial building—Ellen Stone Room
Subcommittee Membership
Attend Name Apptl Term Attend Name Apptl Term Attend I Name Apptl Term
Date Date Date
Suzanne Bang,TCC Chair Yes Mary Gillespie 2010- I Cheryl Meadow 2012-
Yes Susan Rockwell.Chair 2007- Yes Donna Hoover 2007- Yes I TsnyaMonisett 2012-
Eric Carlson 2010- Yes Jane Hundlev I 2010- I Geetha Padaki 2013-
1 Corin Casey 2013- I Polly Kienle 2013- I Cynthia Savage 2007-2012
Yes Kimberly Coburn I 2013- Yea I Richard Kallen I 2007- I YesErnest V.Seasholes 2010-
Marnaret Covets-Klebe I 2012-2013 I I Melanie Lin 2013- I Yes I Jessie Steigerwald 2010-
Denise Dube I 2010-2012 I I Lawrence Link 2012-2013 I I Benjamin Soule I 2010-2012
Others: Denise Ricketts,Musket Ball
Agenda:
1. Programs&Events,Financial/Budget Updates
a. Opening Events Recap
b. Fashion Revue
c. Musket Ball
d. Incorporation Weekend
e. Other events updates
2. Community events for approval
3 Financial—current status,fundraising update, banners
4 Publicity&Communications
5. Clock/Time Capsule Monument
6. Other
Programs &Events,Financial/Budget Updates
• Recap of September 22,2012 Globe aerial photo,reprints to be available
• Damian Strohmeyer—planning celebration book—50 people deemed to represent the Town—50
portraits and questions possibility for portrait display for the Lexington 300th celebration
• Opening Ceremonies—estimated 6,000—7,000 turn-out to all offerings,with at least 1,000 at the
300th Dance Revolution event.
• Fashion Revue—tickets are selling
• Musket Ball—Denise Ricketts
o New budget request
o Estimated$30,000 maximum?
o UNANIMOUS APPROVAL of revised Musket Ball Budget dated 10/2/2012
$27,039 12
o Discussion on ticket price-$125 ea,table rate,or other?
o Kelley Family&Capstone Mortgage-$10,000 donation
o Motion to Amend- $500—ADOPTED UNANIMOUSLY
• Incorporation Weekend—Chairperson sought
• Baseball—activating
• Closing Ceremony—Janet Tiampo & Susan Navia
• Time Capsule—capsule donor Stan Abkowitz working with Eric Carlson
• Hastings 5K Run—300th loaned 2 banners& flags. Lexington 300th owns/retained 10
flags &banners
Community Events for Approval—
1. Citizens Bank—March 16 exhibit—Committee concurred that exhibit emphasis should be on the history of
Lexington Savings Bank. Although generally in support,vote is delayed for future meeting.
Income&Sponsorship—
• Revenue to Date—greater than$103,000
• Sponsorship opportunity sought for Arlex Oil—possibly sponsoring closing ceremonies
Publicity&Communications—decentralized
Time Capsule&Clock—Eric Carlson working with DPW Manager of Operations David Pinsonneault re:removal
of tree in area in which clock to be erected,Sue Rockwell communicating with the Selectmen.
Incorporation Weekend—Display time capsule—what to include?
Next meeting—November 13,2012—12:30 p.m.
Meeting adjourned 1:40 p.m.
Respectfully submitted,
Donna Hooper,Scribe