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HomeMy WebLinkAbout2012-07-31-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee Meeting of Tuesday, July 31,2012 Subcommittee Mem 3ership Attend Name Appt/Term Attend Name Appt/Term Attend Name Appt/Term Date Date Date Suzanne Barry,TCC Chair Yes Mary Gillesn 2010- Cheryl Meadow 2012- Yes Susan Rockwell.Chair 2007- Yes Donna Hoover 2007- Yes Tanya Moniaett 2012- Eric Carbon 2010- Yes Jane Hundlev 2010- Geetba Padald 2013- CarinCaaey 2013- Polly Menlo 2013- Cynthia Savage 2007-2012 Kimberly Coburn 2013- Yes Richard Kollen 2007- Yea Ernest V Seasholes 2010- MargaretCounea-Klebe 2012-2013 1 Melanie Lin 2013- Jessie Steigerwald 2010- DeniseDube2010-2012 I Lawrence Link 2012-2013 Bemamin Soule 2010-2012 Others: Joyce Murphy Agenda: • Publicity and Communications—Web, Scavenger Hunt,Other • Financial—Budget updates,Fundraising update • Programs and Events—Opening Ceremonies weekend events,Other event updates, Community Events for approval • Mementos—Banners,Town Banner,Clock/Time Capsule Monument,Other Sue Rockwell reviewed plans for insert in September Issue of Lexington Minuteman and reported the Lexington 300t web site to be going well. Financials: • Tanya Morrisett reported on financials and need to update,with adjustments to be made from that allocated vs.new initiatives. • Lanyards for workers are on order,with extras to be available for sale • Budget cuts&additions— o Publicity line item-$1,600-$500 to equal $275 net savings o Shared Expenses—new category to be added—committee expenses o Vista Print—excellent discounts o Lawn Signs—lower costs,balloons&supplies—line 4800—Decorations kit—new expense o Opening Ceremony- $250 for decorations o MOTION to approve above adjustments APPROVED UNANIMOUSLY Fundraising—Sue Rockwell reviewed • New Sponsor Level—MOTION—Adopt revised membership packages—UNANIMOUS • On-line web donation capability in the works • Email outreach by Fundraising—Constant Contact • Donations from other businesses discussed • Next meeting for fundraising—August 8th—7:00 p.m. Banner,approved by the Selectmen on July 30th,to be hung 6 times across Massachusetts Avenue during the course of the year. Programs&Events— • Tanya Morrisett moved to authorize up to$600 for singers at the Opening ceremony—ADOPTED UNANIMOUSLY • PromMenaders-Adopted Next Meeting—August 23th 12:30 p.m. Respectfully Subm_iitedi_DonnaHooner. Scribe Event Approvals— I. Lexineton Historical Society— a. `Signs'—Buckman Tavern exhibit extended additional months Motion to approve as Coordinating Event—Approved b. We are Lexington'Photo Exhibit @ CVS pharmacy—Revolving exhibit through period— Motion to approve as Coordinating Event—Approved c. Antiques Show—September 23,2012—Not approve as 300th event 2. Town of Lexington Cary Lectures Series—Jill Lepore event—Motion to approve—Approved 3. National Park Service—Coordinating Event Schedule—Motion to approve—Approved 4. Lexington field&Garden Club—Propose Art-A-Blooming—September 21-23 2012 Motion to approve Approved Publicity&Communications • Web site continues to grow,link from 3001 site to keep it up long enough to link from Town site • Publicity—Minuteman newspaper insert to be sent September 20,2012 to every home in Lexington to promote the entire 300th celebration year; • Trip Advisor—Lexington,MA page URL link to Lexington 300th Country Fair • Bookmarks for schools/students Mementos&Banners—Eric Carlson to order shortly Massachusetts Avenue banner ordered Issue re:Depot Square tree removal for the Clock/time capsule positioning must be addressed through Selectmen. Next meeting—September 12,2012—12:30 p.m. Adjourned 1:45 p.m Respectfully submitted, Donna Hooper, Scribe. Fundraising Subgroup Discussion August 8,2012 Present: Donna Hooper,Sue Rockwell,Joyce Murphy,Denise Ricketts,Alex Olson,Suzie Barry Topics: 1. Constant Contact 2. Materials for Kits 3. Assignment of business contacts 4 Assignment of individual contacts 5. Central reporting of status Process for on-line donations was discussed Constant Contact and emails to be issued to solicit donations Groups/Packages for donation level,and items included in each package,were reviewed