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Home My WebLink About2012-07-10-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee Meeting of Tuesday, July 10,2012— 12:30 p.m. Cary Memorial Building,Ellen Stone Room Subcommittee Membership Attend Name Appt/Term Attend Name Appt/Tam Attend Name Appt/TermDaze Date Date Suzanne Bany.TCC Chair Yes Mary Gillespie 2010- Cheryl Meadow 2012- Yes Susan Rockwell Chair 2007- Ya Donna Hooper 2007- Yes Tanya Momsett 2012- Eric Carlson 2010- Ya JaneHundlev 2010- Geelha Padaki I 2013- I Carin Casey I 2013- Polly Kienle 1 2013- I Cynthia Savage I 2007-2012 I I Kimberly Coburn I 2013- Yes Richard Kallen I 2007- I Ya 1 Ernest V.Seasholes ' 2010- 1 Margaret Counts-Klebe I 2012-2013 Melanie Lin I 2013- I 1 Jessie Steigerwald I 2010- I Demise Dube I 2010-2012 Lawrance Link I 2012-2013 I I Benjamin Soule 2010-2012 I Others: Susan Navia Agenda: 1. Welcome new committee members 2. Publicity&Communications—Web,Scavenger Hunt,Other 3. Financial—Budget updates,Fundraising update 4. Invitations to other Lexingtons 5. Programs and Events a. Opening Ceremonies weekend events b. Other event updates c. Community events for approval 6. Mementos—Banners,Clock/Time Capsule Monument,Other Welcomes • Welcomes extended to new members Margaret Counts-Klebe&Kim Coburn appointed at the Selectmen's meeting of July 9,2012. • The Selectmen signed invitations to the`other'Lexingtons at the meeting of July 9,2012—invitations to 21 communities &3 counties Publicity&Communications— • Web traffic is strong;Television channel 5 Chronicle program appeared in Lexington today for filming • Scavenger Hunt is off and running. Financials— • Budget updates given • Donna Hooper explained purchasing procedures for 300th related items/services are under development • Sue Rockwell and Larry Link have meeting scheduled with TD Bank for July 12th • Cheryl Meadow&Donna Hooper are pursuing on-line donor status Programs&Events— • Opening Ceremonies—meeting tonight o Tickets confirmations issued,ceremony is in good shape • Country Fair—booth requests are forthcoming • Dance Revolution—on the ball! • Fashion Revue—coming along • Incorporation Weekend—Jill Hai&Betty Gao • Closing Ceremonies—Susan Navia Community Events- • Large performance groups to perform at Lexington High School • Cary Memorial Building—smaller groups of performers • Doors open at 8:45 a.m.,pre-show @ 9:00 a.m. September 8—ticket pickup at Town Clerks Office Golf Carts—order rental of golf carts through Karen Simmons Communications—Wallcie-Talkies from Public Works • Friends of Cary Memorial Library—November 4,2012—Midnight Ride of Paul Revere— Christopher Bing—event free&open to the Public—Motion to approve—ADOPTED UNANIMOUSLY • Lexington Symphony—Jonathan McPhee • May 27 2013 o Memorial Day Parade—Morning Parade, o Dedication ceremony—Clock/Time capsule-4:00 p.m. o Closing Ceremony—photo montage-@ Lexington High School—speeches,musical groups —Lexington Symphony,Bicentennial Band(6 minutes dedicated to Donald Gillespie), Masterworks/Pops Chorus,Master Singers o John Tarrh—`Freedom' at end of Program,using all singers&musicians—45 minutes o Discussed options for Dedication ceremony,then musical&speeches; `Freedom' the week prior, `Freedom' from closing; Closing event—free? Mementos— • Banners—Lany Link&Eric Carlson to coordinate,Eric to order banners • Clock&Time Capsule—2 time capsules Respectfully submitted, Donna Hooper, Scribe Summary of Meeting with Town of Lexington Department Heads July 10,2012—Town Office Building—3:30 p.m. Department Representatives Present. Carl Valente,Town Manager Committee Representatives Present: David Pinsonneault,DPW Operations Manager Suzie Barry,Town Celebrations Chair Donna Hooper,Town Clerk Sue Rockwell Karen Simmons,Recreation Director Tanya Morrisett Koren Stembridge,Library Director Francine Stieglitz Garry Rhodes,Building Commissioner Ilene Benghiat Joseph O'Leary,LPD Captain Faye M.Backert Marie McDonnell,Town Manager's Office Cheryl Meadow Laurie Lucibello,Facilities Department Jessie Steigerwald Gerard Cody,Health Director Meeting held to discuss Lexington 300th Anniversary Celebration opening events and demands/requests from municipal departments. • Certificate of Insurance—request by Ilene Benghiat to Linda Vine for the St.Brigid parking lot use on September 22nd • Len—Beer license @ Country Fair • Jessie Steigerwald reviewed needs,will email department heads breakdown to budgets • Opening Day—September 22nd—Send electronic spreadsheet for opening day • Transportation/Parking lot for Country Fair • Shuttle Bus—8:00 a.m. • 8:00 a.m.—performers arriving @ Lexington High School&Cary Memorial Building,wheel _-G air-accessible-parking-ricers