HomeMy WebLinkAbout2012-06-27-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee
Meeting of Wednesday,June 27, 2012— 10:00 a.m.
(Rescheduled from previously scheduled meeting of June 18, 2012)
Cary Memorial Building,Ellen Stone Room
Subcommittee Membership
Attend Name Appal Term Attend Name Appal Term Attend Name Appal Term
Date Date Date
Suzanne Harry,TCC Chair Yes Mary Gillesme 2010- Cheryl Meadow 2012-
Yes Susan Rockwell_Chair 2007- Yes Donna Hooner 2007- Tanya Mortisett 2012-
Erie
012Eric Carlson 2010- Jane Runty 2010- Goethe Padald 2013-
CarlaCasey 2013- 1 Polly Kienle 2013- Cynthia Savage 2007-2012
Kimberly Coburn 2013- I Yes Richard Kellen 2007- Yes I Emest V.Seasholes 2010-
Yes I MarearetCowts-Klebe 2012-2013 Melanie Lin 2013- Yes I Jessie Stmoerereld 2010-
Denise Dube 2010-2012 Yes Lawrence Link 2012-2013 1 I Benjamin Soule 2010-2012
Others: Denise Ricketts,Musket Ball; Bebe Fallick,Tourism Committee;
Agenda:
• Budget Requests from Event Committees
• Community Events for Approval
• Other
Budget Requests:
• `Button' pins are designed for all events, covered in budget and available for purchase
• Banners&flags—purchases and expenses reviewed. Sue will speak with Eric Michelson to
discuss flags. Jessie Steigerwald recommended Eric be included as Celebration partner.
• Donation boxes to be staffed at all events(hospitality table at all events?)
• o Line item 5450—Baseball anticipated to need$3,000 added
o Also need to add banner expenses
Motion to approve requested funding—APPROVED UNANIMOUSLY
Community Events for Approval—
• Maria Hastings Run—Jessie Steigerwald moved APPROVAL as Coordinating Event,motion
seconded by Larry Link—APPROVED UNANIMOUSLY
• Brookhaven(1010 Waltham St)Event—Lexington Chorale—Motion to approve as Coordinating
Event—APPROVED.
Respectfully Submitted,
Donna Hooper, Scribe
Lexington 300th Anniversary Celebration Subcommittee
Meeting of June 22, 2012—
Donna Hooper& Cheryl Meadow
Paypal' Discussion
Meeting held to discuss on-line payment capabilities through municipal systems, and possibility for use of Paypal
for outright donations and selling souveniors or celebration related items such as flags,buttons/pins,etc.
Need to issue confirmation letters&tax deductible eligibility—from whom should letters be sent and in what
format/content?
-- — --More informationisneeded and-inquiries to-be—mauc with municipal Thaaiec Simi Oil-acwpiauie processes/sysicuis.—