Loading...
HomeMy WebLinkAbout2012-06-12-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee Meeting of Tuesday,June 12,2012— 12:30 p.m. Cary Memorial Building—Ellen Stone Room Subcommittee Membership Attend I Name I Appt/erm Attend Name Apps/ern AttendDate Name Ap tl Term DYes Suzanne Berry,TCC Chair I Yes 1 Mary Gillespie 2010- Cheryl Meadow 2012- Yes Susan Rockwell Chair 2009- Yes Donna Hooper 2009- Tanya Monisett 2012- Erie Carlson 2010. Yes Jane Hundlev 2010. Gee Ota Padeld 2013- I Carie Casey I 2013- I Polly Kink 2013- Cvn[hia Savage 1 2007-2012 I Kimberly Coburn I 2013- I Ye I Richard Kellen 2007- Yes I Ernest V.Seasholes I 2010- Yes I Margaret Counts-Klebe2012-2013 I Melanie Lin 2013- 1 Yes I Jessie Steieerwald I 2010- I Denise Dube I 2010-2012 I Yee Lawrence Livk 2012-2013 I I Benjamin Soule I 2010-2012 Others: Denise Ricketts,Musket Ball;Joyce Murphy Agenda: • Financial—Fundraising Event of June 8,Budget requests from event committees,Donor packages update • Publicity and Communications—Web,Ticket week, Scavenger Hunt,Posters • Invitations to other Lexingtons • Programs and Events—Opening Ceremonies events,Other event updates,Community events for approval • Mementos—Banners,Clock/Time capsule Monument,Other Financial Update— • Larry Link reviewed financials,June 811 fundraising reception hosted by Katie Cutler • Events budget was reviewed • Donor Packages—removed gala ticket as benefit of package,swapped closing ceremony, 1000 seats at closing ceremony plans to create Patron Package • Jessie Steigerwald updated on Opening Ceremony—tickets sold out; 1200 people on waiting list • Encouraging all other events to have nominal entry fee to better control • Dance Revolution—no charge • Incorporation Weekend—Issued a button for a fee;souvenir buttons $1 each. • Opening Ceremony—rental fees only for audiovisual equipment,lighting,microphones,etc. • Larry Link—budget process for specific events—Dance Revolution • Opening Ceremony-$6,500-REQUEST APPROVED • Musket Ball—November 17 2012—appeal and cost for such an event discussed,with goal of fundraising and estimated 50%profit? o Logistics,caterers,liquor license,ethics of free tickets,etc. discussed Publicity—Margaret Counts-Klebe updated on web hits(estimated 3,000),tickets being sold out,Scavenger Hunt popularity,publicity bookmark for school backpacks,and invitations to the 21 `other'Lexingtons issued. Programs&Events— • Opening Ceremonies—status reviewed by Jessie Steigerwald • Cary Lecture Series—speaking engagement of Jill Lepore—VOTED APPROVED as Coordinating Event • Old Bow Street Cart Path Walk—VOTED APPROVED • Cary Memorial Library—A Community Creates—VOTED APPROVED as Coordinating Event • Lexington Youth Commission—Lexington 3006 Float for Patriot's Day—(Beverly Kelley)—VOTED APPROVED • Maria Hastings 5K Run/Walk—hold for future vote Mementos • Banners to be hung on the poles have received approval by the Historic Districts Commission Clock&Time Capsule—brief update provided on current status and estimated dedication time of 4:00 p.m. Sue Rockwell reviewed sign samples. P Y PS Res ecttiili`-'sliumifted, r_-e iw& of serlue '_ — - - -