HomeMy WebLinkAbout2012-05-15-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee
Meeting of Tuesday, May 15, 2012— 12:30 p.m.
Cary Memorial Building—Ellen Stone Room
Subcommittee Membership
Attend Name Appal Term Attend Name Appal Term Attend Name Appt/Term
Date Date Date
Suzanne Bam,TCC Chair Yes Mary Gillespie 2010- Cheryl Meadow 1 2012
Yes Susan Rockwell,Chair 2007- Yes Donna Hooper 2007- Tanya Monisett I 2012-
Yes Eric Carlson 2010- Yes la eHandlev 2010- Geetha Padaki 2013-
1 Carie Casey 2013- I I Polly Kienle I 2013- I I Cynthia Savage I 2007-2012
Yes I Kimberly Coburn 2013- I Richard Kellen 2007- I Yes I Emesl V Seasholes I 2010-
Yes I Margaret Counts-Klebe 2012-2013 I I Melame lm 1 2013- I Yes I less e Steieenvald I 2010-
Dense Dube 2010-2012 I I Lawrence Link I 2012-2013 I Benlamm Soule I 2010-2012
Others: Bebe Fallick,Tourism Committee
Agenda:
• Financial—Fundraising,Unpaid Invoices,Purchasing Procedure
• Conflict of Interest On-line forms
• Publicity&Communications—Web issues,Ticket Week
• Programs&Events
o Discovery Day
o Opening Ceremonies weekend events
o Other event updates
o Community events for approval
o Community Meeting Report
• Mementos—Banners,Clock/Time Capsule Monument,Other
Financial Update—
o Sue Rockwell reported Larry Link's fundraising event planned for Friday,June 8th to be hosted by Katie
Cutler. Larry will make a pitch and follow-up with visits and communications.
o Retailers will be solicited in June with email list from Eric Michelson
o Banners—final drafts for the 4 banners—FREEDOM,HISTORY FARMING,SPORTS to HDC on June
7'h for formal hearing and approval. Eric Carlson&Larry Link will attend.
o Reminder that municipal end of year(June 30th)requires expensed be forwarded to Donna Hooper
immediately
Event Co-Chairs for Conflict of Interest—fundraising for the town—Donna Hooper to speak on state ethics
requirements
Publicity—
o Insert in the upcoming mailing for Tax Bills
o Web issues calming down
o Ticket Week through web site—1700 free tickets
o Opening Ceremony—form for web site at Town Clerk's Office
o Walk-In—forms available starting May 24th
o May 31"—Usher/Volunteer meeting for opening ceremonies
Programs&Events—
o Opening Ceremony—September 21 &22,2012
o Working on shirt orders
o Pins/buttons—separate designs for each event,to collect all,sell at subsequent events as souvenirs
o Discovery Day—May 2012 presence of Lexington 300'h
o Opening Ceremonies—good performers&volunteers
o Hayden Recreation Center sharing space for country fair,tent will be booked
o Wilson Farms to help with Country Fair,provide birthday cake
o Evening Dance is in good shape
o Gala Ball-Cary Hall—November 17th—`Musket Ball'