HomeMy WebLinkAbout1977-10-26-COA-min. j COUNCIL ON AGING
RPCEIVED P, O. Box 636
Lexington, M. 02173
1977 NOY cap s .4.
AN I Iy
Oa MINUTES OF MEETING ON
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'Aber 26, 1977
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Present:
Absent.:
Guests
Ch. W. Sen, v. Ch . R. Weinstein, Sec ... D . Williams,
Treas. , J. Caarlson.
F. Cooper., S. Goodwin, A. Jackson, C Miller, A..- Paranya
J, Stumpp
S. Clark
Nedra Shulkin , CETA. worker; Wean mood-, , B . C , student
MOTION Minutes unanimously approved as sent cut.
The Treasurer presented a BUDGET SHEET with budget vs . actual
expenditures for the gears FY 176, '770 178, to date.
MOTION Moved, seconded, and unanimously -approved that the Treasurer's
report be accepted.
The Treasurer presented the following bills, as of October 21
Salary -- J. Melcher........... $500.00
Stationery.................... 12.8 2 .
23.26
..Telephone..................... 64,07
U. S . Post office... .... ..... 300.00 (previously approved)
P. o. Box rental.............. 14*00
Total $914.15
LOTION moved, seconded,, and unanimously approved that the above bills
presented by the Treasurer be approved.
Comment was made that new Copier places are appear3Lng in town in
addition to Ingalls -- this in connection with xeroxing address labels.
The Treasurer then discussed the Special Fund and how the
accounting should proceed in the future, He has two categories in this
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f and : 1) trips* (2) Meals on Wheels. . He suggested ted t a
� � �g that e use
standard accounting procedures for these two areas, Formerly, all -
checks wereo
ph tostated, and he does not need then. It was deeded
that decisions on these items be taken care of b Chairman
�' thy:
and
the Coordinator.it
Ch. Sen informed the. Committee that it was necessary to submi t
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the FY '79 Budget before the meeting (copy given to each member).,f
He telephone -polled every member of the Cod. before he submitted the e
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Budget to the Town. Budget presented is for $21,220.
Ch. Sen attended a meeting of the Board of Health where Tri--
f.
community Health Service 'Indicated it had on .hand $500 for an
educationalro ram at v nebroo a
p g y � nd Greeley.. Adiscussion ensued f.
concerning what other Boards are doing in the way of reviewing
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corollary items of interest in the budget. It was suggested �
� y g ggested .that
during the coning year we be in. touch with those groups dea-ling
the elderly. Education going on at Congregate Meals under
t Home Care Corporation was discussed.
N
SP
i � APrZt�. Psi � �
MINUTES of MEETING of . October 26, 1917 Lexington C-ouncil on, Agin
g
The following report was given by the Coordinator, Joan Melcher
"The CoA Council Members and Coordinators Course will be given
by Middlesex Community College at the John F . Kennedy School. Monday
mornings and evenings, starting in December. Another course will
be given Thursday mornings,- "Techniques of Working with the Aged" ,
taught by Fane Adolph, Both courses are free of charge.
The second Coordinators Meeting has been: held, wi
MINUTES OF MEETING OF October 16, 1977 Lexington Council on Aging
Christina Miller indicated that she would like to have the
goals and objectives for the year. 1977-78 clarified*
Joan Melcher reported on the requests for a bus at least
once a week during -the holiday season.
MOTION Moved, seconded, and 8 out of 9 members present voted r
that the CoA give Coordinator . Joan Ike .cher the authority
to arrange for a Holiday Bus to operate on Fridays from Nov,. 18
through December 23.
The meeting adjourned at 10:30 P * M*
Respectfully submitted t
Dorothy B, Williams
Secretary
October 26, 1977
Lexington Council on Aging
RULES
I officers of the CoA.
Aw Functions
The Chairperson shall. preside -at all meetings , shall
represent the CoA at all. -official functions, and shall
act as Chairperson of the Executive Committee.- The
Chairperson, is responsible for overseeing the preparation
of the CoA Annual Report to the Selectmen
The Nice Chairperson shall preside at. meetings and act as
a representative of the Chairperson in the latter ' s absence
and shall be a member of the Executive Committee,,, The
Vice Chairperson is also the Chairperson of the proposed-
Standing
roposed-
Standing Evaluation Committee,
The Secretar shall record the minutes of the CoA and be
responsible -for preparing the correspondence activities of
the CoA. The Secretary shall be a member of the Executive
Committee. The Secretary will file notice of. a Council
meeting at least 48 hours in advance, and will notify the
newspaper of such meetings early enough to permit publication,
The Treasurer shall maintain financial. records -of the CoA
and shale also serve on the Executive Committee, The
Treasurer shall maintain, records for Town appropriations ,
CoA grants, and funds received from clients. The. Treasurer
shall make periodic written reports to the Council.
B,, Election Procedures
Election of officers for the year will take place at
the formal CoA meeting in June.
The Chairperson shall designate in April an Ad roc
Committee of two who shall: query each council member as to
...his/her willingness to be a candidate. The names of those
who decline shall be withdrawn from consideration, Members
absent from the meeting may signify in writing their
willingness to be candidates . Candidates shall be permitted
to introduce themselves and express their views.
The vote for each off ice shall -be taken separately.
Each member of the CoA shall vote for no more than
one of the nominees for each office, by closed ballot.
The person receiving the highest -number of votes shall be
elected.
C. Terra of office
The terra of office shall be one year, and run from
June to June, In. the event of a vacancy during a term, a
special, election shall be held to. select a member to fill
the unexpired portion . of the term, A member may serve two
full consecutive terms in any one office , a f ter which the
member shall not be eligible for re-election to that of f ice
for two years.
Lexington Council on Ageing RULES
October 26, 1977
i i . Executive Committee
The Chairperson, vise Chairperson, Secretary, Treasurer,
and the Chairpersons of the Standing Committees shall comprise
the Executive Conuai ttee s The Executive. Committee will be
responsible for seeing that- the operating decisions required
between formal council meetings are accomplished in timely
fashion. The Executive Committee shall assign tasks to
standing committees, and shall establish ad hoc committees
for special studies whenever necessary, It shall also set
the agenda for each meeting.- An item of business may, however,
be brought before the CoA. for discussion without approval of
the Executi