HomeMy WebLinkAbout1996-04-08-BFC-min.pdf TOWN OF LEXINGTON
AD HOC BUILDING FINANCE COMMITTEE
Minutes of Meeting April 8 1996 at the School Administration Building,
as approved April 12 , 1996
The meeting was called to order by Chairman Kelley at 7 12 a m with all
committee members except Kennedy present
Approval of Minutes VOTED
Meeting of December 8 , 1995 - as submitted
Meeting of March 22 , 1996 - as amended
Meeting of March 26, 1996 - as submitted
Meeting of April 2 , 1996 - as submitted
A new handouts was passed out "Sheet 1" of renovation construction cost
estimates that had been tied to state grant eligibility At the bottom
of the sheet Pierce had pencilled in the state's granting formula and he
had calculated that the $2 , 698,250 grant would amount to 35 percent of
the project cost Thus , roughly, the state would fund $2 7 million, and
the town and private sources each $2 5 million Including the floating
furnishings , about $3 25 million of private funding would eventually be
required, but the furnishings could be added over time after completion
of construction
Unarade existina library or new construction? The Selectmen will be
discussing the library and schools' capital requests at their Tuesday,
April 16 meeting at 7 30 p m The Secretary will try later this week to
get advance word on exactly when on the Selectmen' s agenda
Discussion of April 3 revision of "Deferred Maintenance" sheet that had
been sent to committee members with last meeting's minutes brought
questions about the accuracy of the roofing estimate Although the
number of estimated squares had been reduced the price per square seemed
too low for the amount of work that would have to be done Another
change on the sheet was noted Under "Electrical" estimates for
security and data communication systems had been added
Sprinklers? The high cost and the possible precedent-setting of
requiring sprinklers in future renovations were cited in discussion
Garber questioned if code requires sprinklers in the high-ceiling area
Other concerns voiced were how the renovation and "deferred maintenance"
items stacked up against the Archetype report, ADA requirements and the
town's recent ADA evaluation of the building Matters deemed outside
the committee's and Archetype's domain judgments on program, usage and
collection needs of the library With new construction/renovation, an
increase in square footage from 38,000 to over 51,000 is envisioned
Pierce added comparisons to libraries in nearby towns such as Arlington,
that spent a large sum to enlarge its library prior to the state grant
program
Since several committee requested another tour of the library, agreed to
meet once more, Friday, April 12 , at 7 30 a m at the library
Meeting adjourned at 8 40 a m
Respectfully submitted, a, /=-4ecrtp Erna S Greene, Secretary