HomeMy WebLinkAbout1996-12-10-BFC-min.pdf TOWN OF LEXINGTON
AD HOC BUILDING FINANCE COMMITTEE
Minutes of Meeting December 10 1996 in Selectmen' s Meeting Room of the
Town Office Building
The meeting was called to order by Chairman Kelley at 7 40 p m with all
committee members except Eagle present Director of School Buildings
Operation Moynihan arrived shortly after 8 00 a m
Minutes of April 16 1996 were approved as submitted
Code compliance need was questioned by several committee members , in
particular requirements regarding earthquakes and sprinklers The
architects have been asked to provide an answer on this Kennedy
recommended it be in writing Among comments "We should not contradict
the School Committee on policy decisions " "Most revisions to schools
are enrollment-driven However, only nine of the 28 recommended new
classrooms appear to be directly attributable to this "
Garber noted that in being asked to evaluate the HMFH report the
Building Finance Committee is being given a new mission He also
objected to the fact that the HMFH report used the Archetype data and
ignored the work of the BFC Is it necessary to make the schools good
for 50 years , it was asked The chairman commented that the state
reimbursement program tends to discourage annual maintenance of schools
Moynihan entered the discussion, telling of his conversation with Jim
Anderson of the School Building Assistance Bureau According to current
regulations , all needs of a school building must be addressed so as to
extend the life of the building to 50 years This aim must be ac-
complished or else no reimbursement
Jenkins urged that the BFC should stick with their earlier report
Pierce advocated for the PBC's taking on the HMFH evaluation assignment
Various committee members expressed concern over the high price ($67
million, plus cost of debt maintenance) Moynihan pointed out that the
figures are raw construction costs, and that flow of expenditures must
be planned
The cost of the HMFH study was $90 ,000 and approximately $400 ,000
remains in the budget for preparation of plans Noting that the School
Committee had appointed Phil Poinelli to replace Bill Kennedy as their
representative on the PBC, committee members agreed that the PBC should
be brought aboard A letter to this effect will go from Kelley after he
has checked its content with other committee members Consensus among
those present was that the committee had completed its charge and should
discontinue, as it was originally conceived as ad hoc
Moynihan explained that HMFH took the Archetype report and subtracted
items not required for reimbursement or already accomplished Among
items still in the HMFH report were Hastings mechanical work not done
previously and sound work there He also told that he had been re-
quested Superintendent Young to submit three maintenance budget scen-
arios (1) for $2 1 million (2) for $1 million and (3) for a $770 ,000
operating budget , as in the current fiscal year
Meeting adjourned at 9 00 a m
Respectfully submitted, ept44_, Me /aJi4ct Erna S Greene Secretary