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HomeMy WebLinkAbout1995-02-10-BFC-min.pdf TOWN OF LEXINGTON AD HOC BUILDING FINANCE COMMITTEE Minutes of Meetina February 10 1995 in Room 111 Town Office Building, as approved March 10 , 1995 The meeting was called to order by Chairman Peter Kelley at 8 35 a m when a quorum was attained The following others were present Committee members David Eagle, William Kennedy, and Walter Pierce and staff member Superintendent of Building Maintenance Frederick Sweet Cary Memorial Building Among the problems of the Cary building are { ventilation and the leaking outdoor granite front steps The water comes into the men' s room and the old "smoking room" that is now used fol. storage This is a problem similar to the one that kept an unused staircase at Muzzey Condos under a tarpaulin for a long time The chimney structure above the roof needs work, this is the main chimney for the boiler The brick shell of the building was re-pointed well about a decade ago Sweet noted that double-glazed windowed have been installed in Cary Hall , but that other windows are original unimproved ones The old slate roof causes considerable yearly expenditure There is no membrane underneath, the old felt liner having worn away long ago { Paint continually peels inside In addition, flashing and failing gutters need work If workmen need to work on the roof , slates crack with impact of their walking The large attic beneath is insulated but insufficiently ventilated Cary Hall ' s ceiling is of wire lathed plaster An old sprinkler system' s piping runs throughout , its valves need renewal Concern was expressed that some of the pipes may be sagging, and any failure or let- go would down the entire ceiling The sprinkler system is an air- pressure-filled one It is supplemented inadequately by smoke detectors Committee members commented that a sprinkler system would freeze if the heat were turned off and asked if smoke and heat detectors would not provide better warning Response was that the sprinkler system was an insurance requirement to protect the building Archetype' s facilities study estimated that about $90 ,000 in priority repairs would be required, but it was noted that funding such a project would be "tough" Town Office Building was reported in good shape except for need of a new copper valley and roof over the old section of the building No money is budgeted for this in FY96, "roof work" on the building is put in { "year five" Police Station, except for roof and exterior, the lower two levels are now in good condition However , more ADA compliance work could be done (Sweet noted that no town building fully meets ADA standards) Although the ground and first floors are each handicapped accessible, there is no elevator between the two or up to the second floor Visitors ' Center and Cemetery Buildings need roof work, and the Animal Shelter needs exterior work Some of these can be accomplished within Ad Hoc Building Finance Committee Minutes 2/10/95 , p 2 current budgets , according to Sweet The Reservoir Building split brick exterior needs water proofing (an especially water absorbent exterior finish, several around the room noted) The Bandstand in Hastings Park needs roof work (about $8 , 000) , ADA accessibility and ventilation of the attic and storages spaces Eagle pointed out that Rotarians had been working on the structure for free over the years However these recommended improvements might be beyond their means The Senior Center, always a difficult area to work in, needs air quality improvement Discussion of Munroe School , which is in an historic district , brought forth questioning about the "life span" of a building as well as the financial feasibility of spending the amount of money needed to renew the bad roof , sprinkler system and ancient boiler Eagle reported that the in-ground oil tank was filled and emptied of 4,000 gallons of oil but did pass its test about three years ago but might present a problem with changing rules The building was erected about 1913 Committee Role was succinctly characterized as "priorities but not dollars , " when viability of capital appropriation for the forthcoming fiscal year was mentioned Approval of February 3 1995 Minutes as amended was VOTED Plans for coming month(s) Agreed to meet February 17 but not February 24, during school vacation week The committee would next meet in March, beginning with the 3rd Also agreed to continue reviewing reports of building needs until better weather would ease facility visits Meeting adjourned at 9 30 p m Respectfully submitted, Erna S Greene, Secretary