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HomeMy WebLinkAbout1995-03-31-BFC-min.pdf TOWN OF LEXINGTON AD HOC BUILDING FINANCE COMMITTEE Minutes of Meeting March 31 1995 in Cary Memorial Library Trustees ' Room, as approved April 21 , 1995 The meeting was called to order by Chairman Kelley at 8 11 a m with all committee members except Kennedy and Moore present Also attending were Town Engineer Fields and Director of School Building Operation Moynihan, Superintendent of Building Maintenance Fred Sweet and Ron Grammont of the Capital Expenditures Committee Minutes of March 24 1995 were VOTED approved as amended Capital Expenditures recommendations for financing 10-year capital program for town facilities include advocating that debt exclusion that was voted for Pine Meadows be renewed (by another debt exclusion override vote) when that debt is retired so that the town will avoid roller-coaster financial conditions and be able to put forth a steady effort , Grammont pointed out In agreement with a Capital Expenditures Committee preference, committee VOTED the following policy statement recommendation It is Ad Building Finance Committee sentiment that reimbursed monies be returned to the same purpose for which they were devoted Town Engineer Fields stated that in order for such a policy to be adopted, Comptroller John Ryan would need to be consulted Grammont will do this Committee Resort text was given final touches It was recommended that a copy go to Town Manager and Selectmen prior to submitting to Town Meeting, which should happen during the week of April 10 School Plans for the next 10 years will probably need careful considera- tion building utilization and possible new construction to meet enroll- ments that continue to rise and are for certain not dropping The temporary classrooms at Estabrook are now seven years old and already require intense maintenance, according to Moynihan They might last for ten years Moynihan recommended that the committee check available sites - adjacent to Harrington School , off Young street (needs addition of a privately-owned land-locked parcel to attain sufficient area) and the Fiske playing fields that could be utilized for constructing a replacement for the aging school Committee will next meet during school vacation week at Estabrook to tour that school and other nearby town facilities Should Committee Support Library's Request for Preliminary Planning Funds? After some debate, the committee agreed they should "support the effort" The sum of $47 ,000 would be a more likely cost for the scope of the project Since the state requires a "letter of intent" to be submitted by October, an architect should be at work by July 1 That means advertising should happen now for "letters of interest" by architects The State Library Board will be evaluating schematic drawings and plans between submittal date March 1 and June 1 with final approval/go-ahead anticipated July, 1996 Concern was expressed about the town' s need to vote an appropriation before knowing about the state's approval Full town funding commitment 1 will be needed by January, 1997 The Capital expenditures committee has Ad Hoc Building Finance Committee Minutes 3/31/95 p 2 already cautioned the Library trustees and planning committee regarding this concern The Capital Expenditures Committee asked if it is really the "Library's turn" , advising that the consultant should carefully define the library's "real needs " Among the immediate problems identified in the Archetype study were the water problems with the stucco exterior surface, even after repairs The ad hoc BFC agreed to report themselves in favor of the library ' s entering the competition for state construction reimbursement and that hiring an architectural consultant was an appropriate first step Report on tour of Harrinaton School noted that the capital request would be for $350 ,000 and would be money well spent Request to fund a new roof would be presented to the 1996 Town Meeting for work to be done in 1997 Meeting adjourned at 9 15 to a tour of the library, including all areas from rooftop cooling tower to basement/ground level boiler room by way of too-steep wheelchair ramp and delivery ramp with wet stucco siding alongside The next committee meeting will be at 8 a m Friday, April 21 at Estabrook School , followed by a tour of the animal shelter and cemetery buildings Respectfully submitted, t -t�c. Erna S Greene, Secretary }