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Home My WebLink About2024-09-19-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—SEPTEMBER 19, 2024 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:33 AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry NONE Caileen Foley Mark McCullough Jenna Milne Melinda Walker Kathy Kilroy Nicholas Santosuosso Sue Rockwell Mena Bell (arrived 8:55AM) 2. MINUTES Approval of Minutes of Regular Meeting of August 22, 2024 Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Minutes of the Regular Meeting of August 22, 2024, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso 3. PUBLIC COMMENT Sue Rockwell was walking by Countryside Village as the Rotary BBQ was held the other night. Tenants expressed appreciation to Rotary for hosting this and the Rotary expressed appreciation to LHA maintenance staff for setting up. 4. FINANCIALS A) Approval of Bills and Checks paid in August 2024 August 2024 REVOLVING FUND Check Numbers 20857 through 20913 689-C MANAGEMENT Check Number 2327 PARKER MANOR Check Number 2116 BEDFORD STREET Check Number 1301 MRVP VOUCHER Check Numbers 4394 through 4399 SECTION 8 Check Numbers 19645 and 19646 Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for August 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso 5. EXECUTIVE DIRECTOR'S REPORT Caileen reported the following to the Board: Project Updates 45 Forest Street Siding, Window and Door Project complete Greeley and Vynebrooke ARPA Fire Alarm Project complete 561-563 Mass Ave Siding/Window CPA Project will start in spring Vynebrooke ModPHASE has slight issue with rain garden, partial retainer to be released (see item 6F) Repositioning Update Approval of Dispostion Application received from HUD. LHA will update the schedule with Cambridge Housing Authority and proceed with next steps. Process should take approximately 90 days to complete. A part time Section 8 Coordinator has been hired to work 18 hours a week, beginning 10/15/24. The Section 8 program is returning to LHA 1/1/25. 6. NEW BUSINESS A) FY 2025 Budget Presentation and Approval Jenna Milne was in attendance to present the FY25 budget. Highlights include: EOHLC budget guidelines allow for 12% ANUEL increase. Caileen and Jenna worked on a budget that allows for administrative salary increases as well as ED salary increase. Budget guidelines now allow housing authorities to use the maintenance DLI rates as a minimum and can increase accordingly. The Section 8 program will be coming back in house allowing for the LHA to collect 100% of administrative fees. Mini-split maintenance subsidy is increasing to $300/unit. All programs are in decent shape with healthy reserves. 2 The Federal Operating Subsidy Board Resolution also needs to be executed and submitted. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve the Federal Operating Subsidy Board Resolution. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve the $7,300.00 additional Executive Director bonus, which is paid from the Federal Public Housing and Section 8 programs. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F.Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso, the Board voted to accept the FY25 Budget and subsidy request of$511,584.00 for project 400-1. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to accept the FY25 Budget and subsidy request of$0 for project 689. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso 3 Mena Bell Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to accept the FY24 Budget and subsidy request of$80,000.00 for project MRVP. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell B) 2025 FMR's Upon a motion by Melinda Walker and seconded by Nicholas Santosusso, the Board voted to accept the 2025 Payment Standards at 110% of the FY2025 Fair Market Rent rates as published by HUD, effective 1/1/25. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell C) FISH 155133 —45 Forest Street, Certificate of Final Completion, release of retainage in the amount of$5,001.44. Upon a motion by Mark McCullough and seconded by Mena Bell, the Board voted to accept FISH 155133 —45 Forest Street, Certificate of Final Completion, release of retainage in the amount of$5,001.44. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell D) FISH 155128 —Greeley and Vynebrooke Village ARPA Fire Alarm Replacement— Certificate of Substantial Completion as of September 6, 2024. Upon a motion by Mark McCullough and seconded by Mena Bell, the Board voted to accept FISH 155128 —Greeley and Vynebrooke Village ARPA Fire Alarm Replacement 4 Certificate of Substantial Completion as of September 6, 2024.The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell E) FISH 155128 —Greeley and Vynebrooke Village ARPA Fire Alarm Replacement- Certificate of Final Completion, release of retainage in the amount of$58,673.94 Upon a motion by Mark McCullough and seconded by Mena Bell, the Board voted to accept FISH 155128 —Greeley and Vynebrooke Village ARPA Fire Alarm Replacement- Certificate of Final Completion, release of retainage in the amount of$58,673.94. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell F) FISH 155121 —ModPHASE—Vynebrooke Village—Kitchen and Bath modernization and 3 Accessible Unit Conversion—Certificate of Final Completion, release of retainage The as-built was not drawn to the specifications of the bid documents. A meeting has been scheduled next week with contractors to discuss and resolve. The architect is withholding $15,000.00 as an `owners claim' from the site contractor filed-sub and a partial amount from the General Contractor from Certificate of Final Completion until the issue is resolved. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to FISH 155121 —ModPHASE—Vynebrooke Village—Kitchen and Bath modernization and 3 Accessible Unit Conversion—Certificate of Final Completion, release of retainage, less $15,000.00 `owner's claim' as noted above. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso 5 Mena Bell 7. ADJOURNMENT 9:45AM A true copy attest........................... CAILEEN FOLEY, SECRETARY 6