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HomeMy WebLinkAbout2024-10-21 SB Packet - Released SELECT BOARD MEETING Monday, October 21, 2024 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation* 6:30 PM AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION 1. Public Hearing- F Y2025 Water and S ewer Rates 6:30pm 2. Discus sion on the P olic e S olar C anopy Project- F ederal Funding P otential 6:SOpm 3. Update on the Lexington High S chool Project 7:OSpm 4. Special Town Meeting- 2024-1 -Article 7:Appropriate Design Funds - Harrington 7:SOpm Athletic F ields 5. Special Town Meeting- 2024-1 -Article 8: Delay Massachusetts School Building B:OSpm Authority(MS BA) F iling Resolution(C itizen P etition) 6. S p ec ial To wn Meeting 2024-1 - S elec t B o ard Artic le P res enters and P o s itio ns 8:20p m 7. Vote on Affordable Housing Proposal from Causeway Development for Parcel 68- 8:25pm 44 Located on Lowell Street 8. Endorse Affordable Housing Trust Board of Trustees' Application to the 8:35pm C orrlmunity Pres ervation C ommittee for Funding 9. Request for Special Per��nit to allow Gas Powered Leaf Blower Use at Fiske 8:45pm Corrlmon Condo Development-Note: Request Withdrawn on 10/21/2024 10. R eview Amendments to the L exingto n Human R ights C o mmittee C harge 9:OOp m ADJOURN 1. Anticipated Adjour�lment 9:10pm Meeting Packet:https://lexington.novusagenda.com/agendapublic/ *Memb ers o f the p ub lic c an attend the meeting fro m their c o mp uter o r tab let b y c lic king o n the following link at the time of the meeting: http s://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyY 1 Avc Wc SdONs Q OJIQ T 09 iP ho ne o ne-tap: �13092053325„99739813810#,,,,*153496# Telephone: • �1 929 205 6099 US Meeting ID: 997 3981 3810 P asscode: 153496 An Ac t R elative to Extending C ertain S tate o f Emergenc y Ac c o rrlmo d atio ns:http s://vc�vvw.mas s.go v/the-o p en-meeting-law T he next regularly s c heduled meeting o f the S elec t B o ard will b e held o n F rid ay, O c to b er 2 5, 2024 at 9:OOam via R emo te p artic ip atio n. Hea�ing Assistance Devices Available on Request All agenda time and the order of items a�approximate and � � � �,(�„ subject to change. Recard�d by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Public Hearing - FY2025 Water and Sewer Rates PRESENTER: ITEM NUMBER: C arolyn Ko sno ff,As sistant Town Manager for F inanc e I.1 S UMMARY: Category: Public Hearing Staff will present the proposed Water and Wastewater rates for Fiscal Year 2025. The FY2025 Water and S ewer R ate S etting Memo and analys is are inc lud ed with this item, alo ng with a p re s entatio n o n p ro p o s ed rates. T his item als o s erves as the p ub lic hearing o n Water and Was tewater rates fo r F Y202 5 ahead o f the B o ard s final vote which is expected on October 25, 2024. SUGGESTED MOTION: FOLLOW UP: Board to vote final FY2025 Water and Wastewater rates on November 8, 2024. DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 6:30pm ATTACHMENTS: Description Type � ����������� ����������.��.�.�������������������������,.���;���������� ��..�,�v������������,:� � ����������� ����������.��.�.����������������������������������,:��.� ������������������,:��.� ��������� ����" �� ����; �� _ � � � w�I �" �-' °'� �I I � � �� �� � � ' ��l °k�, r x �������"�t�� Town of Lexin ton ������� � . Memoranda To: Kelly Axtell, Interim Town Manager From: Carolyn KosnofF, Assistant Town Manager for Finance Date: October 18, 2025 Subject: Proposed FY2025 Water and Wastewater Rates The attached packet contai ns i nformation i n su pport of the proposed FY2025 water and wastewater rates. The following reports are included for your reference: a. FY2024 Operating Results for the water and wastewater operations b. Water consumption history and chart for FY2018 to FY2024, and estimates of FY2025 usage used for calculating proposed FY2025 water and wastewater rates c. Water consumption and graphs provided by MWRA- MWRA system wide CY2022 -CY2024; and Lexington CY2022 - CY2024 d. Water and wastewater expenditure history including amendments to the FY2025 budgets proposed for the 2024 Fall Special Town Meeting to serve as the basis for proposed FY2025 rates e. P ro posed FY2025 wate r a n d wastewate r rates f. A history of water purchased from the MWRA, by month, from 2005 through September, 2024 with a highlight on recent summer usage g. A presentation of the combined impact of FY2025 water and wastewater rates at various levels of annual usage h. Community comparison of water and sewer charges and assessments from MWRAAdvisory Board's 2023 Annual Water and Wastewater Retail Rate Survey i. FY2024 and FY2025 MWRA assessments for all peer communities that utilize MWRA for water and sewer services FY2024 Water and Wastewater Enterprise Operating Results The Water Enterprise ended FY2024 with an operating surplus of approximately $1,077,000. This surplus was due to revenues exceeding estimates by $971,000, plus a tu rn-back of$105,000 i n expend itu res. Surplus revenue was primarily generated from $673,845 in interest income, far exceeding estimates, and from $221,000 in excess user charges. Hanscom/Lincoln Labs exceeded estimates by $323,000, and was ofFset by shortfalls in tiered usage, irrigation, and water purchased from the Town of Bedford. Water Enterprise expenses were under budget in several areas including compensation and contractual services, ofFset by higher cost of supplies and small equipment. Detailed Water Enterprise operating results for FY2024 can be found on page 7. 1 A review of FY2024 billed water use versus budgeted estimates (page 9) shows an overall decrease in usage compared to prior years, with domestic usage across tiers 1, 2 and 3 down (2.76)% or (25,406) HCF compared to projections. Tiered usage continues to reflect the downward trend in domestic consumption that began in FY2018 (with the exception of FY2021 which reflected a change in behaviors related to the pandemic.) The Sewer Enterprise ended FY2024 with net operating income of$365,000, which reflects a $121,000 revenue surplus and turn-backs of$244,000 in expenditures. As with the Water Enterprise, Wastewater revenue benefited from an increase in interest income. Expenses were favorable in compensation and contractual services, partly ofFset by higher than projected energy costs. Detailed Wastewater Enterprise operating results for FY2024 can be found on page 8. FY2025 Water and Wastewater Enterprise Fund Budgets On a combined basis, Lexington's water and wastewater budgets are increasing 1.1% from FY2024 to FY2025. Detailed budgets for the enterprise funds are on pages 12 and 13. � � � � ���� ��� ����������������������������� ������� ��� ������� FY2024 FY2025 Budget Budget* $ Change % Change Water Enterprise $ 13,692,643 $ 13,357,484 $ (335,159) -2.4% Wastewater Enterprise $ 12,198,638 $ 12,821,490 $ 622,852 5.1% Combined Enterprise Budgets $ 25,891,281 $ 26,178,974 $ 287,693 1.1% *Reflects water and wastewater budget adjustments proposed for the 2024 Fall STM for actual debt service and final MWRA assessments. The FY2025 Water Enterprise budget is $13,357,484 inclusive of indirect costs, which represents a $(335,159) decrease, or (2.4)%, from the final FY2024 budget. This decrease is primarily due to decrease in the annual MWRA assessment of$(400,538) or (4.5)% compared to FY2024 (page 12). The FY2025 Wastewater Enterprise budget is $12,821,490 inclusive of indirect costs, which represents a $622,852 increase, or 5.1%, over the final FY2024 budget. This increase is attributable to a $291,461, or 3.3% increase in the MWRA assessment compared to the FY2023 budget, the addition of $100,000 in cash capital, and a $163,365 increase in debt service (page 13). The largest expense in both the water and wastewater budgets is our annual assessment from the MWRA which for FY2025 represents 63.1% and 71.4% of the total budgets, respectively. Several factors impact the Town's MWRA assessments from year-to-year, though they are largely driven by changes in the MWRA's annual budget. Our water assessment will also fluctuate based on Lexington's consumption of water during the previous calendar year, and our Town's percent share of consumption in relation to the total MWRA system. For wastewater, our assessment will fluctuate based 2 on our Town's average sewer flows from the past three calendar years and our Town's wastewater contamination levels. P ro posed FY2025 Wate r a n d Wastewate r Rates Preliminary water and wastewater rates are proposed to increase 3.0%, on a combined basis. This average increase reflects an (2.2)% decrease in water rates and a 5.6% increase in wastewater rates. The proposed rate calculations are based on budgeted expenses and estimated water and wastewater consumption for fiscal year 2025. Detailed rate calculations are on pages 14 and 15. � � , Proposed Proposed FY24 FY25 Residential/ FY24 Water FY25 Water Wastewater Wastewater Commercial/Industrial Rates Rates %Change Rates Rates %Change Tier 1 $5.06 $4.95 (2.2)% $9.73 $10.27 5.5% Tier 2 $7.59 $7.42 (2.2)% $15.89 $16.78 5.6% Tier 3 $10.02 $9.80 (2.2)% $25.27 $26.69 5.6% Irrigation $10.02 $9.80 (2.2)% NA NA NA Municipal $3.46 $3.92 13.3% $3.68 $3.68 0.0% Hanscom/Lincoln Labs $7.46 $7.30 (2.1)% NA NA NA VA Hospital $8.92 $8.72 (2.2)% NA NA NA Bedford $3.29 $3.77 14.6% NA NA NA Flat Sewer Rate(annual) NA NA NA $445.32 $470.03 5.5% ** Rounding on % change may differ slightly compared to pages 14 & 15 due to rates being rounded to the whole penny. The proposed (2.2)% decrease in water rates is primarily attributable to the decrease in the FY2025 water budget. Total consumption estimates are mostly flat compared to FY2024, though some small adjustments were made to various categories of water users. I rrigation consu mption for FY2025 is esti mated on h istorical trends but may fall short of projections based on the summer trend of usage. Water Enterprise Retained Earnings are sufFicient to cover any shortfall that may be experienced in FY2025. The proposed 5.6% increase in wastewater rates is attributable to the 5.1% increase in the FY2025 wastewater budget and wastewater production that is projected for the coming year. As an alternative the Board may want to consider leaving water rates flat at the FY2024 rate instead of decreasing for FY2025. This would result in a combined increase of 3.7% or approximately $37.80 to the average Lexington household at 70HCF. The estimated consumption used to build the preliminary FY2025 rates is shown on page 9. 3 � � �� � � � � � � � � � � III III IIIII���� Estimates for Estimates for FY2024 Rates FY2025 Rates $ Change % Change Total Water Consumption 2,220,000 2,222,000 $ 2,000 0.1% Total Sewer Consumption 921,000 920,000 $ (1,000) -0.1% StafF estimated consumption from review and analysis of the data shown on pages 9 and 11, including averages of the Town's usage by category. These estimates were further adjusted for the recent trend experiences which may be reflective of future consumption levels. Water trends can vary depending on weather, and in an efFort to show wet year versus dry year variations, the history of water purchased from the MWRA by month and fiscal year from 2005 to 2024 is presented on page 16. Wholesale Water and Sewer Rates Bedford's contractual rate and the rate charged to municipal operations is based on Lexington's wholesale water rate. The wholesale rate for any given year is calculated by d ivid i ng the Town's cu rrent MWRA assessment by ou r total consu mption from the previous calendar year (the FY2025 MWRA assessment is a function of the Town's calendar year 2023 purchases of water from the MWRA). Water purchased from MWRA in calendar year 2023 decreased by (13)%. For FY2025 the wholesale cost of water increased 14.6% (lower consumption results in a higher cost per unit of water). StafF is recommending that our municipal wastewater rate remain flat for FY2025 as the calculated wholesale rate is lower than the FY2024 wastewater rate. The wholesale sewer rate is calculated by dividing the Town's current MWRA sewer assessment by an average of the past three calendar years of sewer flows (the FY2025 assessment is a function of the Town's calendar years 2021-2023 sewer flows to the MWRA). Historical Rate Increases: Cost Impact on Household of Average Consumption For the period FY2010 to FY2025, the table below depicts the cost impact of annual changes in water and wastewater rates on a household consuming 120 hundred cubic feet (HCF) annually, which is the MWRA's determination of average household usage throughout its system. As noted above, the FY2025 proposed rates would increase the annual combined cost of water and sewer for an average household by 3.0% or approximately $63.20 per year. 4 IIII�IIIIII III II III IIIIII�III IIII II II IIII II II IIIIIIII III II III I m������� � � � ������ �� $ Change from % Change from Water Sewer Total Prior Year Prior Year FY2025 $692.80 $1,492.80 $2,185.60 $63.20 3.0% FY2024 $708.40 $1,414.00 $2,122.40 $100.40 5.0% FY2023 $670.40 $1,351.60 $2,022.00 $82.80 4.3% FY2022 $664.80 $1,274.40 $1,939.20 $112.00 6.1% FY2021 $615.60 $1,211.60 $1,827.20 $69.60 4.0% FY2020 $573.60 $1,184.00 $1,757.60 $120.00 7.3% FY2019 $554.00 $1,083.60 $1,637.60 $96.40 6.3% FY2018 $544.40 $996.80 $1,541.20 $20.80 1.4% FY2017 $526.40 $994.00 $1,520.40 $40.77 2.8% FY2016 $501.96 $977.67 $1,479.63 $(28.37) -1.9% FY2015 $483.20 $1,024.80 $1,508.00 $27.20 1.8% FY2014 $463.60 $1,017.20 $1,480.80 $24.00 1.6% FY2013 $448.00 $1,008.80 $1,456.80 $49.48 3.5% FY2012 $436.79 $970.52 $1,407.32 $157.28 12.6% FY2011 $411.60 $838.44 $1,250.04 $9.64 0.8% FY2010 $407.60 $832.80 $1,240.40 Average Annual Change: FY2011 to FY2024 4.0% StafF analysis on actual meter data indicates that the average consumption for a single family household in Lexington is approximately 70 HCF/year, significantly lower than the 120 HCF/year as defined by the MWRA. Based on consumption of 70 HCF/year, proposed FY2025 rates would increase the annual combined cost of water and sewer by $30.10 per year. Il�iiiii 1 aii��������������« ���rrr �� ,,., rrrlllllrrr ��IIIII ittt ii� IIIJJJ llli�i��rrrr�l���lol� 11�11���r ,,««���l�l�il���� � ,�, �'�� I �� � � ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, .�i�� ,,,,,�, ��I�� �, � ,,,, , �„� , �„� �„� / , � �,.�� I I F � � � f � „ �,,, f��, , , '�„ / / / u�� �'/ �/� oV / oV ( oV I � �l� � �' l (((( ((((� ��» � f ��»� �,/// �, �,�1 �(((( ��» �!�,+ ��,�,,,,y f�J ///�1f!(( J �,, �, � J �( w�,, II//' �lrJf lI IIlJff� f++ff�I fff��,��» //// � � f / f n,. �u,,, IIIII��IIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIIIIII IIIIIIIIIIIII(Illllllfllll IIII Illllllll���lllllll���ll lllllllfllll�IIIIIII�IIIIIIIIIIIIIIIIIIIIIIII���I IIIIIIIIIIIIII�IIIIIIIIIII���IIIII���IIIII���II IIIIIIIIIII��IIIIIIIIIII IIIIIIIIIIIII��IIIIIIIIIIIIIIIII IIIIIIIIIIIII Illlllllllli����������dllll�llllllllll���llllllllllll�l IIIIIIIIIIIIIIIIIIIII���IIIIIIII IIIIIIIII��IIIIII IIIIIIIIIIIII�IIIIIIIIIIIII IIIIIIIIIIII IIIIIIIIIII��IIIIII��IIIII�IIIIIIIIIIII���IIII f�lllllllllllll IIIIIIIIIIII�IIIIIIIIIIII IIIIIIIIIIIIIIIIII�m��������il ��IIIIIIIII����IIIIIIIIII IIIIIII�IIIIIIII��IIIIIIIIIIIII��IIIIII�IIIII���III���II IIIIIIIII�IIIIIIIIIIIIII�IIIIIII�IIII IIIIIIII IIII $ Change % Change from Prior from Prior Water Sewer Total Year Year FY2025 $ 346.50 $ 718.90 $ 1,065.40 $30.10 2.9% FY2024 $ 354.20 $ 681.10 $ 1,035.30 $49.00 5.0% FY2023 $ 335.30 $ 651.00 $ 986.30 $39.90 4.2% FY2022 $ 332.50 $ 613.90 $ 946.40 $54.60 6.1% FY2021 $ 308.00 $ 583.80 $ 891.80 $34.30 4.0% FY2020 $ 287.00 $ 570.50 $ 857.50 The impact of the proposed FY2025 rates on a low (50 HCF), average (120 HCF) and high user (240 HCF) is shown on page 17. Also shown is the impact on an average single family home in Lexington and a hypothetical commercial user of 1000 HCF per year. 5 Enterprise Fund Retained Earnings History The retained earnings history of both the Water and Wastewater Enterprise funds as of June 30th are in the table below. The retained earnings balance will fluctuate from year- to-year and will increase by surplus revenue collected and unexpended appropriations. It will decrease due to annual operating losses, appropriations for capital improvements or to mitigate rate increases. � � � � ���� ����iii iii�ui iii� iii ii ���������� ���� Projected Certified as of Certified as of Certified as of Retained Earnings 6/30/2021 6/30/2022 6/30/2023 as of 6/30/2024 Water Enterprise $ 3,537,851 $ 769,999 $ 3,216,062 $ 2,888,000 Wastewater Enterprise $ 2,565,157 $ 1,807,854 $ 1,625,447 $ 1,734,000 Water retained earnings as of June 30, 2023 was $3,216,062 and is projected to be approximately $2,888,000 as of June 30, 2024. The year-over year increase reflects surplus revenue of$1,077,000, ofFset by the use of$1,488,900 in capital appropriations in the FY2025 budget. Wastewater retained earnings as of June 30, 2023 was $1,625,447, and is projected to be approximately $1,734,000 as of June 30, 2024. The slight increase in wastewater retained earnings is due to the FY2024 operating surplus as noted in the Operating Results section above, ofFset by $310,000 in cash capital appropriations in the FY2025 budget. It has been the practice of the Town to maintain a balance in retained earnings for a variety of reasons including the funding of unanticipated emergency spending; to cover potential revenue shortfalls; and to serve as a source of working capital so that General Fund cash does not have to be used for water and wastewater fund operations. It is proposed that this practice continue and any amounts in excess retained earnings be applied to finance capital projects. Com m u n ity Com parisons Finally, included is a comparison of Lexington's proposed rates with those of the other MWRA member communities based on the MWRAAdvisory Board's Annual Water and Wastewater Retail Rate Survey for 2023 (page 18) and a comparison of assessments for all member communities that purchase water and wastewater services from the MWRA(page 19). 6 Water Enterprise Operating Results - FY2024 FY2024 FY2024 Favorable/ Revenues Revised Budget Actuals (Unfavorable) User Charges $ 12,865,643 $ 13,087,060 $ 221,417 Non-Rate Revenue $ - Penalties& Interest Late Charges $ 40,000 $ 54,366 $ 14,366 Tax Liens/Titles Redeemed $ 756 2023&Prior Water Liens $ 7,303 2024 Water Lien $ 199,045 Total Tax Titles/Water Liens $ 170,000 $ 207,104 $ 37,104 New Meter Charge $ 40,000 $ 53,980 $ 13,980 Misc. Dept Revenue $ 12,000 $ 17,239 $ 5,239 Backflow Testing $ 40,000 $ 70,321 $ 30,321 Interest Earned $ 25,000 $ 673,845 $ 648,845 Sub-total Non-rate Revenue $ 327,000 $ 1,076,855 $ 749,855 Retained Earnings $ 500,000 $ 500,000 $ - Water Enterprise Total Revenues $ 13,692,643 $ 14,663,915 $ 971,272 Expenses -Direct Costs Compensation $ 892,639 $ 820,510 $ 72,129 Expenses: Contractual Services $ 365,300 $ 276,843 $ 88,457 Utilities $ 17,000 $ 16,864 $ 136 Supplies $ 130,200 $ 173,263 $ (43,063) Small Equipment $ 65,000 $ 77,237 $ (12,237) Cash Capital $ - $ - $ - Debt $ 2,375,660 $ 2,375,660 $ - MWRA $ 8,832,742 $ 8,832,742 $ - OPEB $ 2,761 $ 2,761 $ - Total Direct Costs $ 12,681,302 $ 12,575,880 $ 105,422 Indirect Costs Equipment Maintenance and Depreciation $ 29,143 $ 29,143 $ - Auto Insurance $ 6,236 $ 6,236 $ - Indirect Departmental Expenses $ 325,653 $ 325,653 $ - Workers'Compensation $ 16,503 $ 16,503 $ - Employee Benefits $ 233,645 $ 233,645 $ - Retirement Costs $ 207,896 $ 207,896 $ - Indirect Town Expenses $ 187,469 $ 187,469 $ - Generallnsurance $ 4,796 $ 4,796 $ - Total Indirect Costs $ 1,011,341 $ 1,011,341 $ - Water Enterprise Total Expenses $ 13,692,643 $ 13,587,221 $ 105,422 FY2024 Surplus/(Deficit) $ - $ 1,076,695 $ 1,076,695 7 Wastewater Enterprise Operating Results - FY2024 FY2024 FY2024 Favorable/ Revenues Revised Budget Actuals (Unfavorable) User Charges $ 11,816,638 $ 11,876,188 $ 59,550 Non-Rate Revenue Penalties& Interest $ 60,000 $ 63,550 $ 3,550 Tax Liens/Titles Redeemed $ 293 2023&Prior Sewer Liens $ 31,602 2024 Sewer Lien $ 219,015 Total Tax Titles/Sewer Liens $ 290,000 $ 250,910 $ (39,090) Previous Connection Charges $ 0 $ 1,195 $ 1,195 Misc. Dept Revenue $ 12,000 $ 9,593 $ (2,407) Interest Earned $ 20,000 $ 118,313 $ 98,313 sub-total Non-Rate Revenue $ 382,000 $ 443,561 $ 61,561 Retained Earnings $ 0 $ 0 $ 0 Wastewater Enterprise Total Revenues $ 12,198,638 $ 12,319,748 $ 121,110 Expenses -Direct Costs Compensation $ 421,922 $ 356,647 $ 65,275 Expenses: Contractual Services $ 292,400 $ 115,945 $ 176,455 Supplies $ 79,500 $ 43,007 $ 36,493 Utilities $ 132,000 $ 166,976 $ (34,976) Small Equipment $ 13,500 $ 12,964 $ 536 Cash Capital $ 400,000 $ 400,000 $ 0 Debt $ 1,406,381 $ 1,406,381 $ 0 MWRA $ 8,861,891 $ 8,861,891 $ 0 OPEB $ 3,004 $ 3,004 $ 0 Total Direct Costs $ 11,610,598 $ 11,366,815 $ 243,783 Expenses -Indirect Costs Equipment Maintenance and Depreciation $ 23,076 $ 23,076 $ 0 Auto Insurance $ 3,467 $ 3,467 $ 0 Indirect Departmental Expenses $ 258,971 $ 258,971 $ 0 Workers'Compensation $ 6,249 $ 6,249 $ 0 Employee Benefits $ 72,940 $ 72,940 $ 0 Retirement Costs $ 66,086 $ 66,086 $ 0 I nd i rect Town Expenses $ 145,840 $ 145,840 $ 0 General Insurance $ 11,411 $ 11,411 $ 0 Total Indirect Costs $ 588,040 $ 588,040 $ 0 Wastewater Enterprise Total Expenses $ 12,198,638 $ 11,954,855 $ 243,783 FY2024 Surplus/(Deficit) $ - $ 364,893 $ 364,893 $ TOWN OF LEXINGTON WATER CONSUMPTION HISTORY FY2018 thru FY2024 (in hundred cubic feet(HCF)) A B (B-A)/A %change HCF Estimates Estimates FY25 vs RANG for FY24 10 Year 5-Year for FY25 FY24 (1) DESCRIPTION TIER E FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 Rates Average Average Rates Budget (2) WATER TIER 1 0-40 660,903 644,456 635,458 688,356 642,648 659,014 627,822 645,000 657,904 650,660 642,000 (0.5)% (3) TI E R 2 41-80 91,895 90,091 84,705 124,119 82,313 94,345 73,520 87,000 97,217 91,800 87,000 -% (4) TI E R 3 80+ 221,151 194,533 190,371 172,745 180,313 192,055 193,252 188,000 204,146 185,747 188,000 -% (5) TOTAL 973,949 929,080 910,534 985,220 905,274 945,414 894,594 920,000 959,267 928,207 917,000 (0.3)% WAT E R- F LAT (6) M U N I C I PAL RATE 29,825 31,826 23,641 35,908 23,634 59,114 14,300 30,000 34,631 31,319 30,000 (0.3)% WATER- (7) I RRI GATI O N TI E R 3 326,750 339,772 306,548 504,998 330,409 469,583 297,749 360,000 373,275 381,857 360,000 -% WAT E R F LAT (8) B E D FO RD RATE 616,099 657,483 756,890 772,132 750,662 827,086 671,074 700,000 719,049 755,569 700,000 -% WAT E R-VA F LAT (9) H OS P ITAL RATE 28,756 24,444 11,349 5,913 14,055 18,873 5,391 10,000 20,535 11,116 10,000 -% HANSCOM/ LINCOLN (10) LABS 110+111 238,436 234,333 227,734 208,616 183,406 253,246 243,362 200,000 230,295 223,273 205,000 2.5% WATER- FLAT (11) BURLINGTON RATE 4,595 - 2,883 - - - - - 2,971 577 - (12) TOTAL WATER 2,218,410 2,216,938 2,239,579 2,512,787 2,197,854 2,568,498 2,126,470 2,220,000 2,361,845 2,329,038 2,222,000 0.1% (13) S EW E R TI E R 1 0-40 652,510 636,342 627,872 680,647 635,775 651,895 622,339 638,000 649,914 643,706 636,000 (0.3)% (14) TI E R 2 41-80 90,185 88,283 83,318 121,881 80,865 92,543 72,487 86,000 95,314 90,219 86,000 -% (15) TI E R 3 80+ 217,533 192,973 189,217 170,119 178,642 190,071 191,748 186,000 202,229 183,959 186,000 -% (16) TOTAL 960,228 917,598 900,407 972,647 895,282 934,509 886,574 910,000 947,456 917,884 908,000 (0.2)% SEWER- FLAT (17) MUNICIPAL RATE 11,558 10,511 11,349 8,683 11,808 15,549 15,295 11,000 12,565 12,537 12,000 9.1% (18) TOTAL SEWER 971,786 928,109 911,756 981,330 907,090 950,058 901,869 921,000 960,021 930,421 920,000 (0.1)% (19) GRAND TOTAL 3,190,196 3,145,047 3,151,335 3,494,117 3,104,944 3,518,556 3,028,339 3,141,000 3,321,866 3,259,458 3,142,000 -% 9 --- � --- _-- � _ ___ _ _ _ - � - = �� � � � � � � � ------------------------------------ ��� � � �- - _� � � �� � �- - _� � � � � � � � � � � � � � � � � - �� � � _ -- �-_ � � -- � _ � -- �-_ � �-_ � � � _ � �-_ � _��_ - - � - -- - - -- - --� 10 —. ` - _ � _ - .- _ - - _. _ � � �� ' � � _ ' ��_,,� � ������ �._� - - ' , � .. ..- , T m, � - � � -�_ - � � -- - � _ _� - � , � � _ _ _- _ \\ __ \\\\\\ - \ ��� ��,, - _ \� �.� � � ,.. �_ � . _ � _ � _ E _ \\ ,,_. �\\ �\\\ \ \ \ \ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ �\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\. \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\. \ �.........�\......... � � � � _ _�... � _ - __ � ,- - _ \ -. 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Debt $ 1,192,910 $ 1,097,696 $ 1,195,180 $ 2,375,660 $ 2,375,660 $ 1,386,157 $ 1,368,116 $(1,007,544) (42.4)% MWRA $ 8,006,399 $ 8,743,912 $ 8,493,467 $ 8,832,742 $ 8,832,742 $ 10,277,096 $ 8,432,204 $ (400,538) (4.5)% OPEB $ $ 2,761 $ 2,761 $ 2,761 $ 2,761 $ 3,045 $ 3,045 $ 284 Total Direct Costs $ 10,630,525 $ 11,445,965 $ 11,405,884 $ 12,681,302 $ 12,575,880 $ 14,252,116 $ 12,389,183 $ (292,119) (2.3)% Indirect Costs Equipment Maintenance and Depreciation $ 38,616 $ 36,369 $ 31,024 $ 29,143 $ 29,143 $ 33,701 $ 33,701 $ 4,558 15.6 % Auto Insurance $ 8,673 $ 6,114 $ 6,644 $ 6,236 $ 6,236 $ 6,236 $ 6,236 $ % Indirect Departmental Expenses $ 314,776 $ 296,339 $ 308,018 $ 325,653 $ 325,653 $ 334,356 $ 334,356 $ 8,703 2.7 % Workers' Compensation $ 15,914 $ 18,038 $ 16,406 $ 16,503 $ 16,503 $ 18,823 $ 18,823 $ 2,320 14.1 % Employee Benefits $ 201,181 $ 208,331 $ 225,513 $ 233,645 $ 233,645 $ 201,648 $ 201,648 $ (31,997) (13.7)% Retirement Costs $ 179,301 $ 174,971 $ 200,990 $ 207,896 $ 207,896 $ 204,544 $ 204,544 $ (3,352) (1.6)% Indirect Town Expenses $ 167,154 $ 173,468 $ 183,671 $ 187,469 $ 187,469 $ 164,960 $ 164,960 $ (22,509) (12.0)% Generallnsurance $ 4,386 $ 4,615 $ 4,827 $ 4,796 $ 4,796 $ 4,033 $ 4,033 $ (763) (15.9)% Total Indirect Costs $ 930,001 $ 918,245 $ 977,093 $ 1,011,341 $ 1,011,341 $ 968,301 $ 968,301 $ (43,040) (4.3)% Water Enterprise Total Expenses $ 11,560,526 $ 12,364,210 $ 12,382,977 $ 13,692,643 $ 13,587,221 $ 15,220,417 $ 13,357,484 $ (335,159) (2.4)% *Revised FY2025 Budget reflects a proposed decrease in MWRA's final FY2025 assessment and a decrease to reflect actual FY2025 debt service compared to projected amounts voted at the 2024 Annual Town Meeting. These adjustments will be proposed for the Fall 2024 Special Town Meeting. 12 Wastewater Enterprise Fund - Town of Lexington Budget and Spending History: FY2020 to FY2024 FY2025 FY2021 FY2022 FY2023 FY2024 FY2024 FY2025 TM Revised Direct Costs Actuals Actuals Actuals Final Budget Actuals Budget Budget* $ Change % Change Compensation $ 315,205 $ 279,417 $ 348,279 $ 421,922 $ 356,647 $ 464,858 $ 464,858 $ 42,936 10.2 % Expenses Contractual Services $ 235,872 $ 119,436 $ 139,233 $ 292,400 $ 115,945 $ 308,400 $ 308,400 $ 16,000 5.5 % Utilities $ 107,225 $ 145,003 $ 103,503 $ 132,000 $ 166,976 $ 132,500 $ 132,500 $ 9,300 7.9 % Supplies $ 30,089 $ 28,811 $ 14,842 $ 79,500 $ 43,007 $ 79,500 $ 79,500 $ % Small Equipment $ 7,958 $ $ 360 $ 13,500 $ 12,964 $ 16,000 $ 16,000 $ 2,500 18.5 % Cash Capital $ 200,000 $ 300,000 $ 400,000 $ 400,000 $ 500,000 $ 500,000 $ 100,000 25.0 % Debt $ 1,337,143 $ 1,352,192 $ 1,561,467 $ 1,406,381 $ 1,406,381 $ 1,592,858 $ 1,569,746 $ 163,365 11.6 % MWRA $ 7,922,359 $ 8,177,213 $ 8,432,789 $ 8,861,891 $ 8,861,891 $10,284,483 $ 9,153,352 $ 291,461 3.3 % OPEB $ $ 3,004 $ 3,004 $ 3,004 $ 3,004 $ 609 $ 609 $ (2,395) Total Direct Costs $10,055,850 $10,305,077 $10,903,476 $11,610,598 $11,366,815 $13,379,208 $12,224,965 $ 614,367 5.3 % Indirect Costs Equipment Maintenance and Depreciation $ 26,939 $ 27,231 $ 24,459 $ 23,076 $ 23,076 $ 27,598 $ 27,598 $ 4,522 19.6 % Auto Insurance $ 6,633 $ 4,058 $ 3,853 $ 3,467 $ 3,467 $ 3,467 $ 3,467 $ % Indirect Departmental Expenses $ 246,480 $ 243,416 $ 245,603 $ 258,971 $ 258,971 $ 276,303 $ 276,303 $ 17,332 6.7 % Workers' Compensation $ 5,717 $ 6,388 $ 6,028 $ 6,249 $ 6,249 $ 6,866 $ 6,866 $ 617 9.9 % Employee Benefits $ 60,133 $ 36,297 $ 50,323 $ 72,940 $ 72,940 $ 66,046 $ 66,046 $ (6,894) (9.5)% Retirement Costs $ 57,307 $ 51,756 $ 60,219 $ 66,086 $ 66,086 $ 72,384 $ 72,384 $ 6,298 9.5 % Indirect Town Expenses $ 128,871 $ 134,714 $ 141,053 $ 145,840 $ 145,840 $ 131,359 $ 131,359 $ (14,481) (9.9)% General Insurance $ 9,583 $ 10,251 $ 10,878 $ 11,411 $ 11,411 $ 12,502 $ 12,502 $ 1,091 9.6 % Total Indirect Costs $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ 588,040 $ 596,525 $ 596,525 $ 8,485 1.4 % Wastewater Enterprise Total Expenses $10,597,513 $10,819,188 $11,445,892 $12,198,638 $11,954,855 $13,975,733 $12,821,490 $ 622,852 5.1 % *Revised FY2025 Budget reflects a proposed decrease to reflect MWRA's final FY2025 assessment, and a decrease to reflect actual FY2025 debt service compared to projected amounts voted at the 2024 Annual Town Meeting. These adjustments will be proposed for the Fall 2024 Special Town Meeting. 13 FY25 FY24 FY23 FY22 FY21 FY20 FY19 FY18 Budget Budget Budget Budget Budget Budget Budget Budget Water Budget $12,357,484 $13,692,643 $12,077,671 $12,224,466 $11,522,329 $10,881,995 $10,749,241 $10,722,659 Capital/ $1,000,000 $— $600,000 $400,000 I nfrastru ctu re* Less: Estimated ��372,000) $(327,000) $(310,000) $(308,000) $(308,000) $(292,500) $(272,920) $(314,675) Non-Rate Revenue Less: Use of �— $(500,000) $— $— $— $— $(61,000) $(168,100) Retained Earnings Net Revenue to be Raised from Water $12,985,484 $12,865,643 $12,367,671 $12,316,466 $11,414,329 $10,589,495 $10,415,321 $10,239,884 Charges a b c d e f Estimated Tier Range Tier as%of Consumption . � � ' � Tier (HCF) Subtotal (HCF) Rate/HCF Residential/Commercial/Industrial Tier 1 0-40 70.1% 645,000 $ 4.75 Residential/Commercial/Industrial Tier 2 41-80 9.5% 87,000 $ 7.12 Residential/Commercial/Industrial Tier 3 80+ 20.4% 188,000 $ 9.40 Subtotal 920,000 Irrigation All @ Tier 3 Rate 360,000 $ 9.40 Municipal Flat Rate 30,000 $ 3.27 Hanscom/Lincoln Labs Flat Rate 200,000 $ 7.00 VA Hospital Flat Rate 10,000 $ 8.37 Bedford Water Agreement Flat Rate 700,000 $ 3.30 Subtotal 1,300,000 Total 2,220,000 Estimated Tier as%of Consumption % Rate ''•'• � � ' � Subtotal (HCF) Rate/HCF Revenue Increase Residential/Commercial/Industrial Tier 1 0-40 70.0% 642,000 $4.95 $3,177,900 ', Residential/Commercial/Industrial Tier 2 41-80 9.5% 87,000 $7.42 $ 645,540 ', Residential/Commercial/Industrial Tier 3 80+ 20.5% 188,000 $9.80 $1,842,400 ', Subtotal 917,000 $5,665,840 Irrigation All @ Tier 3 Rate 360,000 $9•80 $3,528,000 ' Municipal Flat Rate 30,000 $3.92 $ 117,600 ', Hanscom/Lincoln Labs Flat Rate 205,000 $7.30 $1,496,500 ' VA Hospital Flat Rate 10,000 $8•72 $ 87,200 ' Bedford Water Agreement Flat Rate 700,000 $3.77 $2,639,000 � •', Subtotal 1,305,000 $7,868,300 Total 2,222,000 $13,534,140 Estimated Gross Water Charges $13,534,140 Collection Rate 96% Estimated Net Revenue $12,992,774 Revenue Target $12,985,484 Surplus/(Deficit) $ 7,290 14 �� 1 � , I 1 1 � � 1 FY25 FY24 FY23 FY22 FY21 FY20 FY19 FY18 Budget Budget Budget Budget Budget Budget Budget Budget Wastewater Budget $12,321,490 $11,798,638 $11,397,930 $11,003,270 $10,663,319 $10,453,931 $10,057,978 $9,682,514 Investment in Capital/ �500,000 $400,000 $300,000 $200,000 Infrastructure Estimated Non-Rate ��360,000) $(382,000) $(370,000) $(362,000) $(362,000) $(362,000) $(365,000) $(363,000) Revenue U se of Reta i n ed �_ �_ �_ �_ �_ �_ �_ �_ Earnings Net Revenue to be Raised from $�2,461,490 $11,816,638 $11,327,930 $10,841,270 $10,401,319 $10,091,931 $9,692,978 $9,769,360 Wastewater Char es a b c d e f Estimated Tier Range Tier as%of Consumption � � � '� Tier (HCF) Subtotal (HCF) Rate/HCF Residential/Commercial/Industrial Tier 1 0-40 67.3% 638,000 $ 8.77 Residential/Commercial/Industrial Tier 2 41-80 10.3% 86,000 $ 14.32 Residential/Commercial/Industrial Tier 3 80+ 22.4% 186,000 $ 22.77 Municipal Flat Rate 11,000 $ 3.68 Tota I 921,000 Estimated Tier as%of Consumption % Rate ''•'• � � '� Subtotal (HCF) Rate/HCF Revenue Increase Residential/Commercial/Industrial Tier 1 0-40 70.0% 636,000 $10.27 $6,531,720 •', Residential/Commercial/Industrial Tier 2 41-80 9.5% 86,000 $16.78 $1,443,080 •', Residential/Commercial/Industrial Tier 3 80+ 20.5% 186,000 $26.69 $4,964,340 •', Municipal Flat Rate 12,000 $3.68 $ 44,160 � �', Total 920,000 $12,983,300 Estimated Gross Wastewater Charges $12,983,300 Collection Rate 96% Estimated Net Revenue $12,463,968 Revenue Target $12,461,490 Surplus/(Deficit) $ 2,478 15 Water Purchased from the MWRA by Month and Fiscal Year: 2003 to 2023 MG Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY2005 191.9 181.2 168.9 138.7 116.0 117.8 116.5 107.3 118.0 121.2 136.2 196.2 1,709.9 FY2006 219.9 224.4 196.1 143.3 119.1 121.0 122.1 109.3 123.2 129.4 148.6 157.3 1,813.7 FY2007 201.3 203.9 159.5 135.3 109.7 109.0 117.0 107.8 115.5 111.7 158.9 208.7 1,738.3 FY2008 216.9 225.2 202.7 141.5 102.1 107.9 111.5 103.8 121.3 122.2 149.6 185.2 1,789.9 FY2009 190.0 167.6 162.5 131.0 115.3 125.0 135.4 118.3 129.4 130.3 160.6 163.6 1,729.0 FY2010 160.5 189.3 171.5 122.0 106.7 115.4 120.9 106.1 116.9 113.3 157.3 181.4 1,661.3 FY2011 241.7 231.1 192.6 139.2 112.5 115.8 117.6 108.3 125.6 117.8 142.2 180.1 1,824.5 FY2012 231.1 186.1 154.0 129.2 99.9 104.8 106.7 104.3 107.7 123.4 147.9 165.1 1,660.2 FY2013 236.3 239.1 176.8 135.6 118.0 113.6 120.9 109.7 124.1 112.8 148.6 179.0 1,814.5 FY2014 227.4 235.8 203.6 163.2 121.9 115.9 123.5 104.1 107.5 119.8 151.1 207.9 1,881.7 FY2015 229.1 231.6 215.6 177.7 125.1 126.5 131.5 122.8 129.3 154.4 245.5 239.6 2,128.7 FY2016 237.0 246.7 226.1 156.1 115.8 112.1 115.3 108.8 116.1 118.5 173.5 243.1 1,969.1 FY2017 283.0 270.8 212.1 153.8 118.9 117.0 118.1 103.4 116.2 116.2 146.9 184.6 1,941.0 FY2018 194.8 223.8 190.1 164.8 123.0 116.9 136.5 103.8 116.1 111.8 158.5 205.2 1,845.3 FY2019 246.1 217.9 192.1 149.5 114.9 116.9 116.8 105.2 128.0 123.7 148.7 181.1 1,840.9 FY2020 223.2 222.8 196.9 156.3 129.2 136.5 129.4 115.1 126.0 121.3 173.4 242.9 1,973.0 FY2021 225.1 233.9 215.7 174.1 124.9 118.0 119.1 113.2 120.7 125.5 181.6 229.7 1,981.5 FY2022 179.3 211.9 175.9 148.2 117.1 113.0 120.9 106.6 117.7 117.4 179.6 220.6 1,808.2 FY2023 256.6 255.2 197.4 146.8 115.4 113.0 111.0 103.9 116.5 121.1 181.5 175.0 1,893.4 FY2024 183.8 182.4 162.7 138.8 112.0 100.7 110.1 97.3 102.9 125.3 184.8 196.1 1,696.9 FY2025 209.6 187.1 187.5 Average FY05-FY24 218.8 219.0 188.6 147.3 115.9 115.8 120.0 108.0 118.9 121.9 163.8 197.1 1835.1 10 Year Average FY15-FY24 225.8 229.7 198.5 156.6 119.6 117.1 120.9 108.0 119.0 123.5 177.4 211.8 1907.8 5 Year Average FY20-FY24 213.6 221.2 189.7 152.8 119.7 116.2 118.1 107.2 116.8 122.1 180.2 212.9 1870.6 Summer 912.0 Summer 722.7 Summer 777.6 2022 2023 2024 16 Combined Water/Wastewater Bill for Low, Average & High Users: Impact of Proposed Rate Changes � ���� FY2024 FY2025 Proposed Water $ 253.00 $ 247.50 Wastewater $ 486.50 $ 513.50 Combined $ 739.50 $ 761.00 $ Change from FY24 $ 21.50 % Change from FY24 2.9% , , , , , � , , � � � � � � � , � � � � � � � � � � � � � � � � � � o � � , , i i i i ai ii i ia i i ai iiaaiii aiaiiiiiiii i i i ai i ii i ai a iiiai i iai iiii i i, i i i i i ii i i , i i i i � � � � � � � � � � o � � ,� � � � � � � � � � � � � � �� � � � � / / / ,/// / / %% / / / // / / / / / / / / // % , // // , , / // / / / / , / // / / / / , // / // / / ,//////%%//,/ //,//// //// , //,// /// ,//////// ////,///G ///////,,////////// ,/G/.//,%%///%//0/„ //////%// //%//,////G ////// , , ///�/// / // /, / , / // / / / /, / ,%// // % // %/ / / /, /, , /,/ // / / / //,% /,/ , / / / // / //, , //, //,, //,. / , / , / / / , / ,/%,// // , / / , , / , , / , / � ,,,,,/ / , % /% ,,,,,/ , / , / / % / , / // , / , %, / , / , , „/ , / / / /, , / , , / / , / / . / , / , / /, , / / / , / , , / , , , , / ,� ,,, ,,,/ ,,, ,,/ , , /, ,,,, ,, , ,/ ,, , r, /, , ,� _ /,, / , / , , ,, , ,. � � , ,,� , , , � � � � � , � , i, , � „ f. ,, „ , ,f, , � ,� ��,� J ,, , �, �,, �,„ J ,� / � / � f, i / � /�, � /,/,,, i �,,,, , �,i,,,, i,, �, � �,,,,, �, �, ,,,, � �,„ ,,,,,/ � / � ,i,, � i �i, / , �,„ � i 1„ � ,, / , � ,, �/ ,,r � , � , , i,,,, �� /�� , �, i ,., � i,,,. / � � „ ,. � i /i / i i. / /i r � ii/� /, / r /i „ / / ., ,. / ., .i ,, .,, // , .,i .,/ ,, , , /,, . / „ .i . , .. c, ..i, . . , .� .. ,,,,,,.., , ,,,,..,. ,, ,,,,,,:.,�, . , ..,.,,,� i/ i/ / i i i � / � / /%%%%%%%%%%%%%,/„�//, ,,,�,, ,/,,,,,,,,�, ,,%/,,,,, ,,,,,%,,,,,,�/,,,,,,,,, %%%%%%%%%%%%%////, / FY2024 FY2025 Proposed Water $ 354.20 $ 346.50 Wastewater $ 681.10 $ 718.90 Combined $ 1,035.30 $ 1,065.40 $ Change from FY24 $ 30.10 % Change from FY24 2.9% � ���� � � � ���, FY2024 FY2025 Proposed Water $ 708.40 $ 692.80 Wastewater $ 1,414.00 $ 1,492.80 Combined $ 2,122.40 $ 2,185.60 $ Change from FY24 $ 63.20 % Change from FY24 3.0% , � ���� � FY2024 FY2025 Proposed Water $ 1,813.60 $ 1,773.60 Wastewater $ 4,071.20 $ 4,299.20 Combined $ 5,884.80 $ 6,072.80 $ Change from FY24 $ 188.00 % Change from FY24 3.2% � � � ���� FY2024 FY2025 Proposed Water $ 9,428.80 $ 9,221.60 Wastewater $ 23,276.40 $ 24,583.60 Combined $ 32,705.20 $ 33,805.20 $ Change from FY24 $ 1,100.00 % Change from FY24 3.4% 17 iiii iiii ii ii iiii�l�uii ii iiii�uiiii�iii�iii�i iii iii�iii ui Y� ii ii iii iiii uiii uiii iii ii iii iii iii�������� � � � � � � � � . Community Water Sewer Combined Waltham $ 407.28 $ 733.32 $ 1,140.60 Everett $ 324.00 $ 879.60 $ 1,203.60 Malden $ 785.04 $ 858.24 $ 1,643.28 Boston $ 759.15 $ 1,039.30 $ 1,798.45 Chelsea $ 716.40 $ 1,194.00 $ 1,910.40 Norwood $ 842.04 $ 1,105.20 $ 1,947.24 Brookline $ 745.80 $ 1,269.72 $ 2,015.52 Watertown $ 720.00 $ 1,396.00 $ 2,116.00 Lexi ngton $ 708.40 $ 1,414.00 $ 2,122.40 Revere $ 529.20 $ 1,597.20 $ 2,126.40 Medford $ 882.72 $ 1,315.92 $ 2,198.64 Stoneham $ 834.00 $ 1,411.20 $ 2,245.20 Quincy $ 952.80 $ 1,310.40 $ 2,263.20 Arlington $ 1,084.72 $ 1,259.32 $ 2,344.04 Framingham $ 1,044.60 $ 1,316.52 $ 2,361.12 Belmont $ 877.88 $ 1,646.48 $ 2,524.36 Melrose $ 1,062.24 $ 1,517.56 $ 2,579.80 Milton $ 944.40 $ 1,663.68 $ 2,608.08 Newton $ 1,036.00 $ 1,602.20 $ 2,638.20 Reading $ 1,372.00 $ 1,307.00 $ 2,679.00 Somerville $ 944.55 $ 1,751.61 $ 2,696.16 Winthrop $ 1,516.20 $ 1,616.20 $ 3,132.40 *Data from MWRAAdvisory Board's 2023 Annual Rate Survey, based on average annual household use of 120 HCF (FY2023 or most recently published). 18 �: I g o. _ , _ . �ii , � ��i J g . _ ���� �i � � �i . ° � I"_� - � =" ���E�� ���1 s ,� _ � - - - � _ . _ � - �� I������ � ����� � � _ � �E _ ���i�i ���� � _ �� � � � . ,,` � � �� � � , �� � � ��� �_ _ � � � � g � � ���� ���� _ ��,=:� � � ���_ — —� � � �_=���- -� � _.�__ �_� � ��_ �� � _�� _ _- '� � �_ ��_ � �_ �� - ��_ = I��� ��,s��E_� ��, �. ,��. �_,_� ��.���E s��, �����, �� ,,�-� .���a. �E�-� ���E���E�� ������ �.�- - ������ � ��,_,�� �; ��� �������� �,�� �.�� �� ������ � ������ �€� - . � � � _ �,.. � :,� . _ � �,, ���� � �_ - _ —a ,, �� ; _�,.�,�� ;_; ; � � � �,�,� ���� -� � �� �� � �a���E�s�, ���,���,�. 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_ �� � ��� �a���E��� �,�� ,- � �_�� �,�: ��; �,��,��� ��E-�� ��a���E� �4 ��a��n��� ��� �.�� _ _ _ _ � � �� �� �� �� ������� ��E�� ���,���� � �- ��� �£� ��������� ��� ���� ������ �.� - ���� ������ � �������� �.�s � ���� - �.� �� �� v� ���� � - ������ �� - � �.�� . � � � . � _ � � . � � - � � . � � 19 �-� � ����� � - �� �� � � _ � ��� � � �� � � � � � ;� ��;� � �� � ���'�� � � � � ��� � �� � t�� � �� � � _ � � � � � - � �������� _ �� �� ����� . . . . t�������� � • ��� � � �� � ����� � ��I� � �� � ���_ ���� �'� �'� � • • 4 , :��` � FY2024 O eratin Results - Water Enter rise �������� p g p ������ Favorable/ 2024 Budget 2024 Actuals (Unfavorable Revenues User Charges $ 12,865,643 $ 13,087,060 $ 221 ,417 Non-Rate Re�n ue $ 827,000 $ 1 ,576,855 $ 749,855 Tota I W a te r Re ve n u e s $ 13,692,643 $ 14,663,915 $ 971,272 Ex pe nse s Total Di rect Costs $ 12,681 ,302 $ 12,575,880 $ 105,422 Total Indirect Costs $ 1 ,011 ,341 $ 1,011,341 $ - Tota I W a te r Ex pe n se s $ 13,692,643 $ 13,587,221 $ 105,422 - � � Projected Retained Certified as Certified as Certified as Certified as Earnings as of of 6/30/2020 of 6/30/2021 of 6/30/2022 of 6/30/2023 6/30/2024 W a te r Ente rpri se $ 1,737,914 $ 3,537,851 $ 769,999 $ 3,216,062 $ 2,888,000 2 t�������� ��,� � �� • �� � ����� I���` �;�� �� �� � � 3 �,��� . � . � � =� • • �������� FY2024 O eratin Results - Wastewater Enter rise �� : ����' p g p ��� Favorable/ 2024 Budget 2024 Actua Is (Unfavora ble) Revenues User Charges $ 11,816,638 $ 11,876,188 $ 59,550 Non-Rate Rev�enue $ 382,000 $ 443,561 $ 61,561 W a ste w a te r Ente rp ri se Tc $ 12,198,638 $ 12,319,748 $ 121,110 F�c pe nse s Total Di rect Costs $ 11,610,598 $ 11,366,815 $ 243,783 Total Indirect Costs $ 588,040 $ 588,040 $ - W a ste w a te r Ente rp ri se Tc $ 12,198,638 $ 11,954,855 $ 243,783  � � � � Projected Retained Certified as Certified as Certified as Certified as Earnings as of of 6/30/2020 of 6/30/2021 of 6/30/2022 of 6/30/2023 6/30/2024 W a ste w a te r Ente rp ri se $ 1,297,665 $ 2,565,157 $ 1,807,854 $ 1,625,447 $ 1,734,000 3 t�������� ��,� � �� • �� � ����� I���` �;�� �� �� � � � �;��� . � . � � � �������� FY2025 Pr o o s e d Rate s �� : ���� p ��� Residential / FY24 Proposed FY24 Proposed FY25 Com mercia 1 / Water FY25 Water % Wastewater Wastewater % Industria 1 Rates Rates Cha nge Rates Rates Cha nge Tier 1 $5.06 $4.95 -2.2% $9.73 $�0.27 5.5% Tier 2 $7.59 $7.42 -2.2% $�5.89 $�6.78 5.6% Tier 3 $�0.02 $9.80 -2.2% $25.27 $26.69 5.6% irrigation $�0.02 $9.80 -2.2% NA NA NA municipal $3.46 $3.92 �3.3% $3.68 $3.68 0.0% Hanscom�/Lincoln Labs $7.46 $7.30 -2.�% NA NA NA VA Hospita I $8.92 $8.72 -2.2% NA NA NA Bedford-water $3.29 $3.77 �4.6% NA NA NA Flat Sewer Rate (a nnua I) NA NA NA $445.32 $470.03 5.5% $ Cha nge- Com bi ne d Wate r/ Wastewate r % Cha nge 50 HCF (low user) $21.50 2.9% 70 HCF (Average Lexington SFH) $30.10 2.9% _ 120 HCF (a�erage user) $63.20 3.0% 240 HCF (high user) $188.00 3.2% 4 t�������� ��,� � �� • �� � ����� I���` �;�� �� �� � � 3 �,��'� . � . � � =� • �������� FY2025 Pro o s e d Rate s -Alternative 2 �� : ���� p ��� As an alternative to decreasin water rates for FY2025 the Board ma consider g y leavin water rates flat. This would result in a combined increase of 3.7% or g � a roxi matel 37.80 to the avera e user. pp y g � Residential / FY24 Proposed FY24 Proposed FY25 Commercial / Water FY25 Water % Wastewater Wastewater % Industrial Rates Rates Change Rates Rates Change Tier 1 $5.06 $5.06 0.0% $9.73 $10.27 5.5% Tier 2 $7.59 $7.59 0.0% $15.89 $16.78 5.6% Tier 3 $10.02 $10.02 0.0% $25.27 $26.69 5.6% irrigation $10.02 $10.02 0.0% NA NA NA municipal $3.46 $3.92 13.3% $3.68 $3.68 0.0% Ha nscom/Lincoln La bs $7.46 $7.46 0.0% NA NA NA VA Hospital $8.92 $8.92 0.0% NA NA NA Bedford-water $3.29 $3.77 14.6% NA NA NA Flat Sewer Rate (annual) NA NA NA $445.32 $470.03 5.5% � � � � � � � _ $ Cha nge- Com bi ne d Wate r/ Wastewate r %Cha nge 50 HCF (low user) $27.00 3.7% 70 HCF (Average Lexington SFH) $37.80 3.7% _ 120 HCF (a�erage user) $78.80 3.7% . 0 5 240 HCF (high user) $228.00 3.9/o t�������� ��,� � �� • �� � ����� I���` �;�� �� �� � � 3 �,��'� . � . � � =� • �������� FY2025 Bud et - Water Enter rise �� : ���� g p ��� FY2 02 5 Wate r B u d et g P ro osed FY2025 rate d ecrease: -2.9% _ � p FY2025 Pro ected Water Usa e J g FY2025 FY2024 F i n a 1 P ro p ose d % Budget Revise d Budget* $ Cha nge Cha nge Com pens at i on $ 892,639 $ 971,418 $ 78,779 8.8% Operati ng Expenses $ 577,500 $ 614,400 $ 36,900 6.4% Cas h Capital $ - $ 1 ,000,000 $ 1,000,000 Debt $ 2,375,660 $ 1 ,368,116 $ (1,007,544) -42.4% MWRA $ 8,832,742 $ 8,432,204 $ (400,538) -4.5% O P E B $ 2,761 $ 3,045 $ 284 10.3% Indi rect Costs $ 1 ,011 ,341 $ 968,301 $ (43,040) -4.3% Tota I W a te r Ex pe n se s $ 13,692,643 $ 13,357,484 $ (335,159) -2.4% *Revised FY2025 Budget reflects a proposed decreases in MW RA's final assessment and a decrease to reflect actual debt service compared to projected amounts voted at the 2024 Annual Town Meeting. These adjustments will be proposed for the Fall 2024 Special Town Meeting. � � � � � � � � % FY2023 Rates FY2024 Rates $ Cha nge Cha nge Total Water Cons um ption $ 2,220,000 $ 2,222,000 $ 2,000 0.1% 6 t�������� ��,� � �� • �� � ����� I���` �;�� �� �� � � 3 �,��'� . � . � � =� • �������� FY2025 Bud et - Wastewater Enter rise �� : ���� g p ��� FY2025 Wastewater Bud et g P ro osed FY2025 rate i n crease: 5.1 % _ � p F Y 2 0 2 5 P r o e c t e d W a s t e w a t e r O u t u t J p � � � FY2025 FY2024 F i n a 1 P ro p ose d % Budget Revised Budget* $ Cha nge Cha nge Com pensation $ 421 ,922 $ 464,858 $ 42,936 10.2% Operating Expenses $ 517,400 $ 536,400 $ 19,000 3.7% Cas h Capital $ 400,000 $ 500,000 $ 100,000 25.0% Debt $ 1,406,381 $ 1 ,569,746 $ 163,365 11 .6% M W RA $ 8,861 ,891 $ 9,153,352 $ 291,461 3.3% OP E B $ 3,004 $ 609 $ (2,395) -79.7% Ind i rect Costs $ 588,040 $ 596,525 $ 8,485 1 .4% Tota I W a ste w a te r F�c pe n se s $ 12,198,638 $ 12,821,490 $ 622,852 5.1% *Revised FY2025 Budget reflects a proposed decrease in MWRA's final assessment and a decrease to reflect actual debt service compared to projected amounts voted at the 2024 Annual Town Meeting. These adjustments will be proposed for the Fall 2024 Special Town Meeting. 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AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discussion on the Police Solar Canopy Project - Federal Funding Potential PRESENTER: ITEM NUMBER: Mike Cronin, Director of Facilities I.2 S UMMARY: C ate g o ry: B rains to rming Director of Facilities, Mike Cronin will give an update on the Police Station Solar Canopy which will be presented under Article 5 Authorize Capital Improvements in 2024-1 Special Town Meeting SUGGESTED MOTION: FOLLOW UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 6:SOpm ATTACHMENTS: Description Type � �.�����;���������������.�������:��.� �:����;���i���������������� � � . . �� .... �.�. ..� �� ..����\�� � �\ � \ �, ^����+�� � �, � � , \ \\\�\ ���� y�\ \ s � � � � � \` � � \ � � \ ~\ � � ,� \ \ � �A �� \� \ � \ \ �� � � � �� \� \ � ���� �����\` �`� \ \ f`��\�� �\\�. � \\\\� �����.��rn \\\�� \ � \ ��:\�`���\..�s . . \ \ � \ \ � � \ � � � \ \ � \ \ � � \ � \ \ � � \ � \ \ � • • \ ; M�chae� Cron�n ; , ; \ . . . . . ; , D�recto r of P u b��c Fac���t�es , , ; ; , ; ; , ; ; ; ; ; ° ; ; ; , ; , , � � , , � � �� � ,, _ _ - - - ��� ,, � , _ _ e _ � _ _ __ \ ,; ;��� �� ���� � � � . . �� .... �.�. ..� �� ..����\�� � �\ � \ �, ^����+�� � �, � � , \ \\\�\ ���� y�\ \ s � � � � � \` � � \ � � \ ~\ � � ,� \ \ � �A �� \� \ � \ \ �� � � � �� \� \ � ���� �����\` �`� � \ \ f`��\�� �\\�. � \\\\� �����.��rn \\\�� \ � \ ��:\�`���\..�s \ \ � � • • • \ \ • r �c e � o e ow n vo e o a ro r�a e \ , � . . , , o cons r�c an �ns a a o ar ano a acen o , \ > > . . . . . , , e c er �e . �s �ns a a �on �nc � e e cano so ar , , . . � , , ; 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; • S� n�f�cant< <ess we�d�n \ , v , , . , , • Reduct�on of the tons of stee� used \ , , \ . . ; , • e n ew es� n w� e rese n e ac o o r a rova , , , \ . . . , , • n c e a rove e ro e c w� e re � , � , , \ • � . . . . � , • e�e � , a er re a es �s s s em w� a or � se �n ess \ � , , , , , an ears ; , , , , , , ,, , , , , , , , , , , , , , , ; , , \ ,� _ � _ _ �_ .� � � � _� �� � _ - � - - -- ��� � ,�.. c � _ � ���� � � � . . �� .... �.�. ..� �� ..����\�� � �\ � \ �, ^����+�� � �, � � , \ \\\�\ ���� y�\ \ s � � � � � \` � � \ � � \ ~\ � � ,� \ \ � �A �� \� \ � \ \ �� � � � �� \� \ � ���� �����\` �`� � \ \ f`��\�� �\\�. � \\\\� �����.��rn \\\�� \ � \ ��:\�`���\..�s \ \ � \ \ � � \ , n arc o e own ana er aro n osno an , , . > > > . , � , , ; s� m� e a re �es o ena ors ar e an arren s o �ces , , . « . . . „ , , o r w a �s re e rre o as o n ress�o n a �rec e �n �n , , . , , �n e amo�n o , ; > > , , , , « . . . , , • e ex�n on e ero o �ce a �on o ar n ras ruc �re , , . „ . . , , , ro ec as een �nc � e �n e ena e s � e , , , \ . . . . , , • �e o e res� e n �a ec �o n o o�ses o o n ress w� , � , . . . . . , , wa� u n � ov ec o o ro� reco n c> >a �o n a n e �n s , , . . , � , wo n e ava� a e u n � a n e ; , , , , , , , , �, \ , - ,� � - _- �- ,� � � � _� �� � _ _ � - - -- ��� \ ,� c = _ \ � ���� � � � . . �� .... �.�. ..� �� ..����\�� � �\ � \ �, ^����+�� � �, � � , \ \\\�\ ���� y�\ \ s � � � � � \` � � \ � � \ ~\ � � ,� \ \ � �A �� \� \ � \ \ �� � � � �� \� \ � ���� �����\` �`� � \ \ f`��\�� �\\�. � \\\\� �����.��rn \\\�� \ � \ ��:\�`���\..�s \ \ � \ \ \ • • • • \ , e re �es e o n ress�o n a �n �n w� cove r e s o r a , , . . . . � , , , ; owever �n e even �s � em �s remove rom e u e a , , > > , , . . , , a c -u a n �s re ��re , , , , , , , , , \ . . . . . , , �s r �c e re �es �s o a ro r�a e o e �se or , > > , . . . , , �rc ase �ns a a �on an s s ems o su or o ovo a�c , , > > , ° • • � , ane s on e roo an a ree s an �n s r�c u re a acen , , . . , , o e o �ce a �on . , , , , , , , , , , , , , \ � � , \ �� � c - - -- .� � \ � � _� �� � _ - � - - -- ��� � \ ,� c _ \ �� �ti�� � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Update on the Le�ngton High School Project PRESENTER: ITEM NUMBER: Julie Hackett, S up erintendent o f S chools I.3 S UMMARY: C ategory: Informing Julie Hackett, Superintendent of S chools wiil be at the meeting to provide an update on the S chool Building C o mmittee (S B C)review o f the L exingto n High S c ho 01 P ro j ec t. S elec t B o ard memb ers will have an o p p o rtunity to as k que s tio ns ab o ut the p ro j ec t and the next s tep s. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 7:OSpm ATTACHMENTS: Description Type � ��i.���������.��`��i�.���:�.�������;�,:����;����u��� �:����;���i���������������� � ��������,:��w�]����;��������.����������;���,:������.�.����v�..,�]��������,:�����;�:�.�����:����������� �:����;���i���������������� 6/21/2024 . . . ro ec os s �sc�ss�on PRESENTER:Joe Pato V i d e o R e c o r d i n g: �����,����,�����`�` � ��������,�������,������r��` �����,��,����� � ��� �,���� ����� ���,��� m�m���� . The School Building Committee (SBC) has received initial ballpark cost estimates of$600M+for the LHS building project at their 5/13/2024 meeting.These estimates were further outlined at the 5/22/2024 FinanceSummitwhere approachesto mitigatingtaxpayerimpactwerediscussed. The project is to replace or rebuild the existing LHS to: 1) accommodate a larger student population 2) provide a saferenvironmentforstudents 3) deliverthedistrict'seducationalprogram 4) address end of life mechanical systems, inefficient and outdated building envelopes Cost estimates are currently based on the educational program and student enrollment size. Together this generates a target size in square feet for the building,which is the primary driver of the project's cost. The Select Board reflected on the current estimated costs and how they compare to other similar projects.The Board is asked to consider any feedback it would like to provide to the SBC about this project or about related projects such as requests for a pool, a new or expanded fieldhouse, and relocation of school administration to the LHS campus. Mr. Pato outlined that it would be helpful for the school building committee to hear the Select Board's take on where we are,what concerns members might have and what issues members want to make sure are addressed by the SBC. He would like to bring concerns from this board that would help focus how the school building committee thinks about the project relative to community concerns asviewed bytheTown's executive body. . . • I . • Whatis included andwhatisn't. In particularfield restoration costs. • Breaking up the fields is a non-starter—doesn't want them far from the new bath house • Concern over understanding costs for sustainability features (claim of$80-100M premium being floated in community) • We've always built to program—need to educate the community about how we have always builtfacilitiesto meetthe needsofthecommunity. • Concern about how we communicate information to the community. • People are focused on the cost—and that it will grow by a significant amount. -1 - 6/21/2024 • Thefields haveto be leftintact—myline inthe sand. • Operating expenses from a larger school and larger staffing—when will this lead to an operating override. • What is the backup plan so that we can pivot if we need to. • Article 97—how will this process unfold. Does this have to be completely resolved before M S BA w i l l go fo rwa rd? • Impact to fields will have an impact on the recreation enterprise fund. . . • Focused too much on the single initial cost,we should think about this as total lifecycle costs.We should look at how the decisions we make today are going to affect us over the next 40 or 50 years. • We should build the facility similarly to how we built Hastings School—we're going to find that we actually have lower upfront costs and total lifecycle costs—so,we need to think about how to communicate this. • Is there a process for setting a budget for the project. Is there any way to do this and what the implications would be—positive and negative? • Supports including Central Office. • Would like to have a scorecard for each option—how does each option perform against the criteria. i i: • 100% in favor of including the Central Office in the project • Notinfavoroftakingthefieldsorsplittingthefields.Would like as littledisturbance as possible to the playing fields.Would like to see what other options could be used for lay down area. • Would like to retain the contiguous open space—would hate to see the loss of that"jewel" forthe community. • We need to better explain the costs of other projects . . • Agrees with the concerns over the playing fields • Wants us to be more creative about using the property across the street from the campus. Maybe redirect Worthen Road, could open up options. • What are we doing about the existing structure—are we preserving any elements.Would like to understandwhyitisn'tworth preservinganything. • Echoes concern about sustainability goals—not that we shouldn't do them, but that we explain the value and return of net zero. • Concern over size of school—that it might not be large enough for growth from new zoning. • Wants to see a project that gets significant buy-in in the community. • Raised a concern that the process requires that we have a 2/3 vote of the Select Board (4 Select Board Members)to place an exclusion question on the ballot. -2- M�►. I � �mmoas �°�r� �ry ipy �avi�� ��v�a���G �i�. �k)�y� av,�)pI4J / / mnrrcaimmmw �mr�'Y" � N7�"�"I/,I �i��au��� 1 1 f 1 ���ua�J wuuuuuuuo �r� r �r d� iiiiuw �Gii�i ��� flii Uiii� NJ; �l �u � mn�iiii '�� , � . ���,pi! ��ra . ��mn7l�A tl�UuwU1 iumu/a�W . , �e�niMl '�yi�mtt . �anur�/� Julie L. Hackett, Ed.D. (781) 861-2580, ext. 68040 Superintendent of Schools � � . Fax: (781) 861-2560 October 17, 2024 Dear Select Board: Thank you for the opportunity to meet again to discuss new high school building project developments. Our outreach to you is part of the Schol Building Committee's larger effort to engage with our stakeholders from important Town boards and committees. The enclosed communication provides information about the need for the project, the role of the Massachusetts School Building Authority, recent project developments, community issues, next steps, and resources that might be of interest. We hope you find this information helpful, and we look forward to discussing the project with you on Tuesday. I am happy to review the information in this memo with you and answer any questions. Other members of the School Building Committee will be in attendance and are also happy to answer any questions you may have. Sincerely, � � � � � Julie L. Hackett, Ed.D. Superintendent of Schools 1 PROBLEM Lexington High School was built nearly 75 years ago. the building is outdated and deteriorating, lacks full ADA compliance, and is at risk of system failure. Operating LHS in its current state is becoming increasingly more costly. The building is not energy efficient, the air quality is substandard, and we must contend with roof leaks, HVAC, and boiler issues yearly. Students and staff are regularly relocated from 50-degree classrooms with no heat. Many classrooms have no natural light and are 26% smaller than the recommended size. Inadequate science labs, performing arts spaces, and space for physical education, health, and wellness make it impossible to provide a modern, 21 st-century education. Beyond the aging and inadequate facilities, LHS is significantly overcrowded. The core spaces were built for 1,850 students, and with 2,420 students, we have exceeded our planned operating capacity by approximately 600 students. BACKGROUND In March 2022, the Massachusetts School Building Authority (MSBA) invited the Town of Lexington into its capital pipeline. Lexington submitted three Statements of Interest (SOIs), equivalent to grant applications. The process is highly competitive, with only 15% of applicants invited to partner with the MSBA. Some schools have submitted SOIs for over a decade and have never been invited to partner with the MSBA. Wha t is the MSBA? The MSBA is a quasi-independent government authority created in 2004 to replace the former school building assistance program once overseen by the Department of Education. The MSBA works with local communities to create affordable, sustainable, and energy-efficient schools across Massachusetts. They are overseen by a 7-member board of directors chaired by the State Treasurer. The MSBA has a Deputy Chief Executive Director who focuses on its mission of "partnering with communities to create affordable, sustainable, and energy-efficient schools across Massachusetts. MSBA Funding Agreement An invitation into eligibility is the equivalent of taxpayers getting a check in the mail for 100 million dollars. We are in an enviable position, and Lexington is fortunate to be among the few 2 who have earned this opportunity. Massachusetts has a dedicated funding stream with one penny of the state's 6.25 percent sales tax on every dollar for school construction projects. When the MSBA invites a district into eligibility, it agrees to cost-share school building project expenses. Each municipality's MSBA reimbursement is calculated based on need. MSBA Modules 1-3 Once the MSBA Board officially voted to partner with Lexington, they invited us into the "Eligibility Period," a 270-day process designed to determine whether a district is ready to fund and manage a capital project. During this period, we had to demonstrate our community's readiness to take on such a project by completing " y" which includes seven (7) steps: 1. Execute an initial compliance certification 2. Form a School Building Committee 3. Complete an Educational Profile 4. Summarize the district's maintenance practices 5. Certify design enrollment 6. Complete a local vote for feasibility, project scope, and budget 7. Enter into a Feasibility Study Agreement, establishing a process for the District to be reimbursed for eligible expenses. A district must follow nine MSBA modules from start to finish. These modules protect the municipality's and the Commonwealth's significant investment in school construction projects. Module 2 involves "forming the project team." Once we procured the Owner's Project Manager and the Designer, our team collaborated with the MSBA to develop our educational program, generate an initial space summary, document existing conditions, establish design parameters, and evaluate alternatives. The MSBA requires the School Building Committee to recommend the most cost-effective and educationally appropriate preferred solution. MSBA's Fiscal Oversight A school building project must be cost-effective and educationally sound to earn the MSBA's approval. The State Treasurer oversees the MSBA, and it is in the Commonwealth's best interest to protect its significant investments in any municipality. Any preferred solution that the School Building Committee puts forward to the MSBA will be thoroughly reviewed by the MSBA and is subject to their approval. Feasibility Study 3 y the Feasibility Study, is approximately a 13-month process. Lexington entered into Feasibility in November of 2023. In collaboration with the Project Team, the District must submit a detailed space summary, a local actions and approvals certification, a budget for a preferred schematic design, a feasibility study completion checklist, submittal dates for board meetings, a sustainable building design policy, and more. On November 12th, the School Building Committee will vote for a preferred schematic design to recommend to the MSBA. RECENT DEVELOPMENTS Narrowing the Design Options The School Building Committee's charge is to deliver the most cost-effective, educationally appropriate massing concept to advance as the preferred schematic design. At the beginning of this process, the MSBA requires the Designers to produce a series of massing concepts (not yet designs) in various categories: code-only upgrades, renovation, add/reno, and new builds. The idea is to keep an open mind and explore many options throughout the Feasibility Study to determine the best choice for the community. The Project Team took this task to heart, delivering 19 massing concepts, many of which were inspired by Lexington residents' ideas. In May, the SBC held an afternoon retreat to narrow these design options to five, and shortly thereafter, a new idea was added based on community feedback. 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Cost Estimation The base project includes the 1) 440,000 SF high school + the 20,000 SF for 12 extra classrooms (Central Office) + the 27,000 SF Field House renovation. In the table above, you will notice two types of project costs: (1) the total cost of the base project and (2) the total cost of the base project, less anticipated grants and rebates currently and conservatively estimated at $140 million ($100M estimated for MSBA reimbursement and $40M estimated for sustainability grants and rebates). This figure does not include close to $40M from the Capital Stabilization Fund or other potential revenue streams. It is important to note that it will cost taxpayers approximately $300M to address the aging and outdated systems (roof, windows, HVAC, boilers, etc.) alone, and we will need to submit these costs as anticipated capital expenses. This $300M will fix the aging systems, but it will not address many of the other issues outlined in our Statement of Interest, such as classrooms with no natural light that are 26% smaller than the recommended size, inadequate large core spaces like the gymnasium and cafeteria, substandard science labs, performing arts spaces, and more. Systems typically require updates every 25-30 years. For approximately $200 million more, we would have a 75-year solution for the building. The MSBA requires the Owner's Project Manager and the Architects/Designers to complete three cost estimates throughout the project. The table above reflects the most recent second round of cost estimates, which were slightly lower than the previous ones. For those concerned with the accuracy of cost estimates, it builds confidence to know that highly reputable independent cost estimators do extensive analysis three times over the project's life, providing expert opinions on the cost of each proposed massing concept. We will have the third and final cost estimates in August 2025. Construction Duration Construction duration ranges from 4.5 to 6.5 years, with "New Construction on the Fields" taking the least time and "New Construction Phased in Place" taking the most time at 6.5 years. Number of Phases One way we can measure the impact on student learning is the number of phases. The higher the number of phases, the more potential disruption to learning. The least number of phases is with "New Construction on Fields," and the greatest number of phases is with "Renovation &Addition." Although it is not stated on the chart, we also recently learned that 5 the Performing Arts spaces and the Cafeteria would be offline for approximately a year, and we would need to satellite food daily for 2,420 students with the "New Construction Phased in Place" (Weave) option. Building Location The table identifies which massing concepts would require building on fields and which would be phased-in-place options limiting the impacts on the fields. The "New Construction on Fields" options obviously require building on the fields, whereas the "Renovation &Addition" and the "New Construction Phased in Place" options would require students to be relocated to modular buildings during the renovation or demolition of the existing buildings. Modular Max Required We then examined the maximum number of modular buildings required to complete the project. As shown in the table above, the range of required modular buildings is 0 to 48. Each modular building costs approximately $400,000 for a temporary structure lasting approximately 10-15 years. We do not anticipate the need for modular buildings with the "New Construction on Fields" option. Conversely, the "New Construction Phased in Place" option would require 48 modular buildings, costing over 19 million. Bloom and Weave The Renovation &Addition options were deemed unsuitable due to higher costs, longer construction durations, and associated student and staff impacts. One of the primary reasons for eliminating the "Add/Reno" options had to do with the ineffectiveness of connecting a two-story renovation with a four-story structure. There were design issues with the existing structures with lower floor-to-floor "deck height," requiring ramps from old to new structures. Also, the configuration of classrooms in the renovated areas was inadequate. To learn more, to view SMMA's presentation to the School Building Committee on September 3, 2024. The Permanent Building Committee also explored the feasibility of "Add/Reno" options and deemed them unfeasible, which informed the School Building Committee's decision. The recording of the Permanent Building Committee (PBC) meeting on September 12, 2024, can be viewed . 6 After careful consideration, through a straw poll vote, the School Building Committee eliminated the "Add/Reno" options known as "Quad" and "Figure Eight," leaving the "Weave" as the remaining phased-in-place option that would allow us to build off fields. Of the six options, the "Bloom" is among the least expensive in the "New Construction on Fields" option. The "Weave" is the most expensive option; however, the MSBA process requires the SBC to consider an option in a category other than the one selected (New Construction on Fields). 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A Retreat is planned for all interested School Building Committee and Recreation Committee members. Participants will be able to engage with members of the Project Team and one another as we narrow the two design options to one. • 11-04-2024: Summit Retreat (5-8 p.m. at the Police Station). A Retreat is planned for all Appropriation Committee, Capital Expenditure Committee, School Committee, and Select Board members. Participants will be able to engage with members of the Project Team and one another as we narrow the two design options to one. • 11-12-2024: The School Building Committee will formally vote on the preferred schematic design option. This option will be the • 11-13-2024: A Special Fall Town Meeting will be held, at which we will hear a Citizen's Petition on the high school project. RESOU RCES • • ' • � • r r • r and r r � • r � � r �� r �r • � r • r � � � r 8 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Special Town Meeting - 2024-1 - Article 7: Appropriate Design Funds - Harrington Athletic Fields PRESENTER: ITEM NUMBER: Christian Boutwell I.4 S UMMARY: C ategory: Informing SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 7:SOpm ATTACHMENTS: Description Type � �.�����]���������:������:��.����������.�������:��.� ������������������,:��.� � � . . �� .... �.�. . ..� :\ ��\�\\�\s. �����~�`c` �\ �� �����\ . �\�, ����_���`�- _ .��'}�� :� �\ ,�� ���� �\�� ���. \ ��- �, .,� �� � �\�� � � ��. — \ \ r� \ o~ � '�� �c � \ \ �. s� � � _ �� � ��L������ � \ \ �\ �� ,. \ �t;:+ � \ \ �\ � � �� � � \ \ f\\\� ,."���.:� �\� \ �\� �\\� — � � ���; �;�; \�, 6 � � � \� APR1���} �\ ��.���$���������',������a����� � \ ��"�`��\�\�'�\\��` • E� ����.� �.���� � \ \ �.��� � _ ` \ �d � _ \ \ \ \ � � � � � \ � � \ \ � \ � � � \ \ \ \ � � \ \ \ \ � � \ \ • • \ , Chr�st�an Boutwe« TMM , � , ; 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The Recreat�on Comm�ttee com leted the 2021 2022 Com rehens�ve Stud of ; , p p Y , \ . . . . . . � ; Ath let�c �t Outdoor Recreat�on F�elds �n res onse to a re uest to uant�f ath let�c ; , p q q Y , \ . . . � ; f�eld needs �n �ex�n ton. ; � � , ; ; � . . . . . . . � , The Stud docu mented �nsuff�c�ent ath let�c f�elds �n Town and rov�ded eneral , , Y p � , o . . _ _ • ' � , recommendat�ons s�te b s�te anal ses and recommendat�ons for future , \ � y y � , \ . . . \ , develo ment �nclud�n an act�on lan. ; , p � p ; , , ; . . . . . . . � ; The develo ment of ath let�c f�elds at Harr�n ton was �dent�f�ed as the ro ect ; , p � p J , \ . . . . . . � ; w�th the reatest otent�al to �ncrease the f�eld �nvento . The Recreat�on ; , � p rY , \ . . . . . � _ � ; Comm�ttee ut a Harr�n ton athlet�c f�elds ro ect on the FY25 FY29 5 ear ; , p � p ] Y , \ . . ; ; ca �tal lan w�th a FY28 tar et date. ; , p p � , ; ; ; ; , ; ; ; ; - " ,� _ � _ _- �- .� � � � _���� � _ - � - - - �� � � � ,� ,� ���� � � � . . �� .... �.�. ..� �\ .\V������... � �\ �� ����\• �� \• � \� ������_-<� �� �\ ���\\ ���� S�\�� ��� ��- �� ` , ,:��� `\ \ �\ � � \� � ��� � �� \ �� � � \� � � ` � �\ �� z �� � � - �\\� �����\��1��=- T�' � '\ \ \\ �� \ �� � �_��� �a �_ \ ti, = � �� � a \ �\ � \ �� � � \ \ „ � �.�����.:� �` — \ \ f`�\y ro; ��\� \ ������T���_�������_��������� � � ��`;. APR1�� � ���:��� �.���� � � � � .�, \ , '�`���`````s � \ �, � O � \ • • • • • • \ ; The Recreat�on Com m�ttee or> >nall lan ned for a FY2028 t�m�n for the , , � Yp � , o . . . . � , Harr�n ton F�elds 0 t�on B ro ect. , , � p p ] , , , ; . . . . � ; The acce tance of the LHS Bu�ld�n Pro ect �nto the MSBA rocess and the ; ; p � ] p , \ . . . . . � ; ant�c� ated tem orar but len th loss of f�elds dur�n the construct�on rocess ; , p p Y � Y � p , \ . . . � ; led the Com m�ttee to accelerate the construct�on to FY2026 �n the ho e of ; � p , \ . . . � ; amel�orat�n some of the center f�eld losses. ; � � , ; ; � . . . . . . � ; If th�s des� n funds re uest �s a roved the lan �s to re uest an a ro r�at�on at , , � q pp � p q pp p , \ . . ; ; 2025 Annual Town Meet�n for construct�on funds. , , � , , , � . . . . . . . . � , Of note th�s ro ect �s cont�n ent on the a roval and t�m�n of demol�t�on of ; , � p J � pp � , \ . . . . � ; the LPS Central Off�ce bu�ld�n cu rrentl on the s�te. ; ; � v , , , , , , , � � ���� � � � � � � , , , _ , ; ,� _ - - - - _  ,, � � � � � \ ;��� `� ���� � � � . . �� .... �.�. ..� �\ .\V������... � �\ �� ����\• �� \• � \� ������_-<� �� �\ ���\\ ���� S�\�� ��� ��- �� ` , ,:��� `\ \ �\ � � \� � ��� � �� \ �� � � \� ■ ` ^ � � \ � �\ �� � � - ��\� � ����\��1��=- T�' � �\ \ \\ �� \ �� � ��� �a �_ \ �� � a \ �\ � \ �� � � \ \ „ � �.�����.:� �` — \ \ f`�\y ro; ��\� \ ������T���_�������_��������� � � ��`;. APR1�� � ���:��� �.���� � � � � .�, \ , '�`���`````s � \ �, � \ • • • • • • • � ; The start�n o�nt for the ro ect �s the "Harr�n ton P�an B" conce t that was �nc�uded �n ; , � p p ] � p , \ . . . . . � ; the aforement�oned Com rehens�ve Stud of Athlet�c �t Outdoor Recreat�on F�e�ds. ; , p Y , ; ; \ . . . . . . . . � ; The re��m�nar Harr�n ton P�an B conce t �nc�udes 2 f u«-s�zed rectan �e f�e�ds os�t�oned ; ; p Y � p � p , \ . . . . . . � ; to allow small f�eld dual f�e�d or s�n le comb�ned f�e�d usa e to accommodate s orts ��ke ; , > > � � p ; o . . . . . _ \ ;; cr�cket traff�c f�ow and ark�n �nde endent of Harr�n ton Elementar Schoo� and ADA ; , � p � p � Y � , \ . . . . . � ; com l�ant access�b�l�t to all f�elds. ; , p Y , ; ; \ . . . . . . . � \ ; If th�s a ro r�at�on re uest �s a roved the des� n rocess w�« �nc�ude. ; , pp p q pp � � p , � . . . . . . . � ; • collaborat�on w�th the De artment of Publ�c Fac�l�t�es to develo s�te assessments and ; , p p , ; construction schedules around the demolition of the Central Office Buildin • ; , �� , , ; • stakeholder and athletics user rou meetin s• ; , � p � � , ; . . � ; • commun�ty meet�ngs; ; \ • . . . . . . � ; and evaluat�on of la �n surface mater�als and o t�ons b the Athlet�c Pla �n Surface ; , p y � p v v � , , . � ; Wo rk�n G ro u . ; , � p ; , , ; ° , , , , , , � � , , , , , , , � ���� � , _ _ � - - - �� ,, ; \ ,, _ - _ \ `,� ° �ti�� � � � . . �� .... �.�. ..� `\ -\���\�� � �\ � � � \ � \��\ s \ \` \ � �\�_ ���� s�\� \ �� � � \ \ �� � � �� � \ � �.t w '� ��\ \ \ ��\ �� \ �t,.+ � \ � � � \ � � � \ � \ \ \ � .�,'�� � \ � \ � C,� �.�����..� �� ..\ �\ .;f\\\ � � ���.. � \\� �����.��}�`" �\`` \ \� ��` \ \ \ \\�\\\'s \\;\\ �\ \ \ �:\� \ \ \ � � \ � \ \ � � \ � \ \ � � \ � \ \ � � \ � \ \ � � \ � \ \ � � \ � \ \ � � \ � \ \ � � \ � � - - \ � � _���� � \ ,� \ \ \ \�� �\ �ti�� � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Special Town Meeting - 2024-1 - Article 8: Delay Massachusetts School Building Authority (MSBA) Filing Resolution (Citizen Petition) PRESENTER: ITEM NUMBER: P eter Kelley, C itizen p etitio ner I.5 S UMMARY: C ategory: Informing Artic le 8 is a re que s t to de lay the vo te o f the S c ho 01 B uilding C o mmitte e's s ubmis s io n to the M S B A. The proponent will be available to provide an overview of the article that will be voted on at Town Meeting. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 B:OSpm ATTACHMENTS: Description Type � �.�����;�������������.�:����������,:����:��.� �:����;���i���������������� � �.�������������:�������������������������,:��.� ������������������,:��.� � ����;��i����� �:����;���i���������������� ARTICLE 8 DELAY MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) FILING RESOLUTION (Citizen Petition) MOTION: That the Town adopt the following resolution: WHEREAS: Lexington was one of the first communities to adopt the state's mandatory multi- family rezoning and WHEREAS: Lexington rezoned 4 times the required acreage and WHEREAS: Lexington is undertaking a maj or proj ect to renew its high school and WHEREAS: It is impossible to know the impact the new multifamily rezoning will have on future school enrollment THEREFORE: Be it resolved that the Select Board, in partnership with the School Committee and our State Legislators, request MSBA to fund Lexington's High School Proj ect in two phases. The first phase to address existing overcrowding and the second, in two to five years, when the en rollment from the new rezoning will be better understood. (10/17/2024) # Pa ge i ng a,,, 'b,etteri cha* B uj., hased.,117 roject is, a, ice. "P, "P I One,4 1/2 bmes the The buildling,ft replaces. ifirst phase, can create one large 172,1,000 square foot buOd'ing, I Si m *1 lair to S M MAs, 20 �15, proposa 1. ThIs bui Idiing ca n be attach ed on the fi rst, fl ojo r to the Com mons. Thl s aidd resses, enrollmen"rowth andthe need for, a larger Con1mions,,., N 01 in It can be builtbudget of $2GO,000,GOO. Les,s thal 1/3 the proposed plan. Much more manageable for taxpayers and for winning a debt exclusion votter. efiehouse an An oportunty to co sucie'r a new ld ie iis, gives us,nrne to cons, der next-bst choices pI in additional alcadernic space either new or renovated. Si e slte� Central Officshould stay at Harrington. T i should stay� in ��the school's control ��to be, available, for future, needs,., When it, relocates, it should be to 173, Bedford Street.,, 2@5 acres, t' at can accornodate central offices, aind future EV bus, storage. Th" exin isapproach gives L, * gtonoptionsto respond to the great unknown 0,01 HowmnI more students w1,1111 the new multiowbm"I'l, Ellevation of" phase. one buildling, Zi I L � 1 0 0 0 Locau,ton of phase one buifldliqf.�-��� This artficle speaks to this, Issme and gets, our hilgh school what it needs now - more space-andbime to decide what to do next. I � , K rei b I Ii ty to, s u p p,o,rt n e ce ss,a ry ste s to p re pa re Lex n g I p 1 ton fo r� 'm p a cts, fro rn it 'IS rece n dec,islion to rezone for additi' o,,,,.;, all-housingf, s: *tll* uPRA nghs rttclsend, the rl ght niessalge -. 1 P aiji.co Peterkelley I' kelley@ig, ete rci nI rn 1617-69,9-3993 d j ,, All ,r f 'ii AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Special Town Meeting 2024-1 - Select Board Article Presenters and Positions PRESENTER: Doug Luc ente, Chair SUMMARY: Category: Informing The Select Board may discuss Town Meeting articles and positions as ready. SUGGESTED MOTION: n/a FOLLOW-UP: n/a DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 8:20pm ATTACHMENTS: Description Type F) Select I..".knar(.3 11(,),sifl(,)1.'1S W(,)r,kiri.g fl)cuit.iner-ft 2Q' � STM-1 1.3ackul,') Material IF 9ru A4 NUMBER: 1.6 A h� H w [I H A w w 0 c .N o ct ct 4-4 • a '-� �' U ct ct 4-4 ct ct U ct O ct cc ct U 4-4 0 bIJ ct . N • .-� U1 .—, ct • N ..-� ct v� ct ct �, ct c cc ct ct ' U ct ' ct U U U vi ct 4-4 ct •� ct O cp4-4 U ' ct ct •� ct a)M .P" ct �� ct U ,� V1 U ct ct O ' Uct ctctU O 4-4 U ct ., V1 H H U H U P—, ct i A h� H PLO w [�I H A w PO 0 O 4-4 U4-4 bA � • ^i w 4� 4—' U � U O 4-4 4-4 ct ct � U O O U � •O •4-4 � •ctct ct � O _ U ct •4-4 � O i 00 O� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Vote on Affordable Housing Proposal from Causeway Development for Parcel 68-44 Located on Lowell Street PRESENTER: Elaine Tung, Affordable Housing Trust SUMMARY: Category: Decision -Making SUGGESTED MOTION: ITEM NUMBER: I.7 Move that the Board approve the Affordable Housing Trust, in consultation with Town Counsel, to commence negotiations with Causeway Development LL C on such agreements, including a land disposition agreement, as are necessary for the sale of Town -owned Parcel 68-44 located on Lowell Street to Causeway Development LLC for the purposes of developing 100%affordable housing pursuant to Article 33 of the 2024 Annual Town Meeting. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 8:25pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Endorse Affordable Housing Trust Board of Trustees' Application to the Community Preservation Committee for Funding PRESENTER: ITEM NUMBER: Elaine Tung, Affordable Housing Trust 1.8 SUMMARY: Category: Decision- Making Elaine Tung will be at the meeting to discuss the Affordable Housing Trust Board of Trustees' plan to submit an application to the Community Preservation Committee for funding. The Affordable Housing Trust is seeking Select Board endorsement of this application SUGGESTED MOTION: FOLLOW-UP: n/a DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 8:35pm ATTACHMENTS: Description Type F) I 1cwsn-i.g Trust fir'i.ar'wial suit.ixixiry 10.21..' 1.3ackul,') Material m O d O d LO O O O O LO d' O M ;F, I-, O r-1 0 r-i O d; O ' d; N 0 0 0 O N 00 O O O O 00 d' e-I rn O O t.n t.n 00 O O t.n O M 00 .� O d O LO LO O r-i r-I r-i O LO N N r-I M M 00 r-i l0 I� 00 a N M M r-i r-i M N rn N 0 LL tn -tn -tn -tn co -tn -tn -tn -tn -tn -tn M O M O M M 0 0 0 O M M d O O M O M N 0 0 0 O N O O O M n � d• O t0 t.f) r-I t0 0 0 0 O t0 01 •0- O O r-i r-i Or-A cV M 00 r-i N d• d' i N M M r-I r-I M N o� N LL 0 co O O O O O M 0 0 0 0 0 M M r-� O M If; O 00 O 00 O I- O ' I- r-i O O O O O r-i N O O O O O N d' I� 0 d O r-I tf) O d d t0 0 0 Ql O LO r-i O N 00 I�% •O l0 i O r-I r-I M M r-i LO I� r-i O LO r-i r-i M O N a 00 N O N LL rn O N O t n O LO O t0 0 ' t0 LO O O O O O Lo N O O O O O N e-I M v Or-� t ri N Q1 O O O O O Q1 O •� M N O M d O r-i r-I M LO O r-i O N r-I r-i I� r-i O O d' w U. N M M a -- N O N LL tJ} tJ} tJ} tJ} tJ} tJ} tJ} tJ} to to to to V)• ,r•, Q1 O r-I O r-I O O O O O O O O O d• O d• O d• O O O O O O O 01 I� O M LO 00 O O O O O O O %0 O tD CO N O M M O r-i r-i O LO O O O N r- 00 I- r-i LO r-i M N O N LL tn tn tn tn t/} t/} t/} t/} t/} t/} t/} t/} V)• r- r- pOp Q1 O O ' O O t.0 N O Lo O rn LO d� O N M O O N N I�% lG 00 Ql N r-i M N Ln M M d 0 0 0 0 0 N m m m m m LL t/} -tn -tn -tn -tn tn tn -tn in O r-i r-i M O M M O ' O M ' d• 0000 O ' ' ' ' QMl QMl 00) .�.+ O t.f) I- cV O Ql Ql N V Q O l0 LO N LO LO r-i LO r-i l0 r-i r-i Ln 0) N O N LL O -1aJ =3 cn u v N d Q CL x c W LL O v cOi O v cn O U fC0 m O > i m C: i m M . Q 0 N ti D- O O= O E m a_ �, J J i y_ i W O 0 c0 c/) 41 �, Q iii O i •� N Q W > N Q I.- v O O a- N a-+ a-+ n N W � LL • t]A E O M W •0 ate'+ ate'+ Q _ a O cC m c0 c0 cn i � Co U �, `- 0p 4- x i v 4- � O W Ur ( G 0C Q Q i W O LO tD 0V-4 0 0 0 0 0V-4 O O 00 N e-I O O O O O e-I O Ln m 00 M 0 0 0 0 0 M cv O O r-i r- O O O O O O O +� O N M M e-I O O I- O O 00 0 O d d I� N 00 Lo Lo r-i 00 l0• d' e-I M M M N e-I N to -tn -tn -tn i/)• -tn -tn -tn -tn -tn i/)- LO O r1:4"-I O N O O O O N r- 00 O O O O 00 O I- rN-I M eVOO rn -I O n cV N e-I M M N r-i M M 00 r-i tG Ne-I r-I M LL co to -tn -tn -tn i/)• -tn -tn -tn -tn i/)- O 0w0 M N 0 0 0 O N ' r-i LO M 0 0 0 0 O O 01 N O cV LM O O O rsiO m NO Ql N r-I N M N e-I r-I M LL co -tn -tn -tn -tn i/)• -tn -tn -tn -tn i/)- O r- e-I e MO O O O O M m -I ' O M N N 0 0 0 0 0 N 00 00 m cV m O OO r-i O ON 00 NO 00 r-i r-i e-I LO I- r-i O Ln N e-I r-I M LL -tn -tn -tn -tn i/)• -tn -tn -tn -tn tn in O O O O O O O O O O O O O LO O Ln O O O O O Ln O O I- LO N O O O O O N O O rr t.n ci O O O O O ci I� O d• 00 r-i M LO O r-i O N rl NO O 00 r-i r-i e-I I- r-i O O LL O O O O O O O O O O O O O O O O O O N O O O LO 0 0 0 0 O O ^ O 00 00 I- r-i LO e-I N �- M M Ln LL 0 0 -tn -tn i/) -tn -tn -tn -tn -tn i/)- O m z 4a U O O L a O O > N L- =3 W 07 W U i Q O O O v :� U f6 Ln CL iJ c6 D N O xx W a; c0 i� m m Q > f6 d 0C 0C x 0C [0 [0 [0 [0 J f6 N m 4a -0 O � H v v v v O= C m v J J J J J C = Q Q I LL v c0 E O O v p O O s- LO O a)CL � � Q v O O =3 U v v _v O O v � c0 c0 U =3 4J W >- >- N c N N v W CL x v U f6 f6 O v v O t]A t]A a-' C: C: 4J � � � > a i N N c0 c0 O N y v = O m m Q O Q Q U ' O x x AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Request for Special Permit to allow Gas Powered Leaf Blower Use at Fiske Common Condo Development -Note: Request Withdrawn on 10/21/2024 PRESENTER: ITEM NUMBER: Susan Virgintino, President - Fiske Common I.9 SUMMARY: UPDATED 10/21/2024 On behalf of the Fiske Common Board of Trustees, Susan Virgintino has notified the Select Board Office and Interim Town Manager that they are withdrawing their request. See attached email. Fiske Common is asking for a special permit to continue using updated quieter and cleaner running gas blowers next year due to the size and treed nature of our property. Most of the landscapers serving L exingto n continued to use gas leaf blowers this summer which indicates more time is needed for a transition, especially for larger properties. If given the special permit, we will continue to investigate moving to electric blower use. SUGGESTED MOTION: Move to /not to grant a special permit for the Fiske Condominium for continued use of updated quieter gas powered leaf blowers next year. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 8:45pm ATTACHMENTS: Description Type 110 211 202.4 W"iffidnnwil of Requiest C.bver Meryu Fiske Special Pemit Requiest Meryu Ricd.,cuip Material Kim Katzenback From: Susan Virgintino <svirgintino@gmail.com> Sent: Monday, October 21, 2024 9:14 AM To: Kelly Axtell Cc: Kim Katzenback; Samantha Lino; Janet Keyes; Jennifer Luo; David Volovick; Jeff Alpert Subject: Re: Gas Powered Leaf Blower Special Permit USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Dear Kelly, The Fiske Common Board has received a contract proposal from a landscaping service that uses electric blowers at a reasonable cost. Up until now, we have had a difficult time finding a landscaper who could handle our property with electric blowers and not charge us a higher price. Therefore, I would ask that you withdraw Fiske Common's request for a special permit to continue the use of gas leaf blowers next year and remove us from the Select Board's meeting agenda. Thank you for the guidance you have provided during this process. Best regards, Susan Virgintino on behalf of the Fiske Common Board of Trustees On Tue, Oct 15, 2024 at 8:36 AM Kelly Axtell <kaxtell@lexingtonma.gov> wrote: Thankyou! Kelly E. Axtell, MBA Interim Town Manager (direct) 781-698-4541 When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. From: Susan Virgintino <svirgintino@gmail.com> Sent: Tuesday, October 15, 2024 8:30 AM 1 October 12, 2024 Dear Select Board, I am writing on behalf of the Board of Fiske Common, a condo community of 16acres here in Lexington, to request a special permit to continue using gas leaf blowers next year. Our current landscaping service, who we have used for many years, has recently invested in new technology gas blowers. They are so much quieter than the old gas blowers and burn less fuel. Our landscaper has invested in this equipment because they don't feel the current technology used in electric blowers is sufficient to properly clean a property the size of Fiske Common. The use of electric blowers would cause the landscaping service to spend more time doing the same work thereby necessitating an increase in our Landscaping fees. This would be a cost burden to residents who have already been hit with escalating prices. We have interviewed a landscaper that has gone over to electric blowers, and they have given us some interesting information. First, they told us the same thing our own Landscaper did — electric blowers don't do as good a job as gas blowers, increasing the time needed to do the work, thereby increasing costs. Second, many of the electric blowers have been breaking down at a higher rate than the gas blowers. Third, the electric batteries do not last long enough to complete large jobs. Rather than carrying extra batteries with them, they carry a gas generator on the truck to recharge the electric batteries. This seems to defeat some of the purpose in using electric blowers in the first place. Some people adamant about banning gas blowers have told us to just let the leaves and grass clippings remain on the ground, especially in the beds, as a way to reduce our Landscaping fees. There are some issues with this. First, Fiske Common is heavily treed and leaves left anywhere blow everywhere with wind. They don't stay in the beds but end up in the street and on walkways where they become slick with rain or snow and cause a slipping hazard to residents. Fiske Common has many older residents and for them this is doubly concerning. Second, leaves left on the ground clog our storm drains when it rains. Third, Fiske Common is a condominium and most residents expect the property to be cared for to an aesthetic standard that will not be possible with electric blowers for the same price we're paying now. Most residents do not live in a condo to have to go outside after the landscaping service is done to sweep their own walkways, rake their own lawns and pull leaves out of street drains. For many older residents, this isn't even possible. We have developed a great partnership with our landscaping service over many years. We want to be able to retain their services. They are adamant that our Large, treed property cannot be serviced with electric blowers at this time and if used would necessitate a large increase in fees for poorer service. This is why they have purchased updated gas -powered equipment. For those who say gas blowers should be abolished for ecological reasons as well as noise concerns, I would draw your attention to the ecological problems with the Lithium batteries used to power the electric blowers. Lithium mining is rife with corruption. In the parts of the world where it is done, it is causing harm to the soil and causing water scarcity. Lithium batteries can cause fires, explosions and if not disposed of properly can Leach toxins into the soil and air. The point is, there is currently not a totally ecologically friendly way to run landscaping equipment. In summary, Fiske Common is asking for a special permit to continue using updated quieter and cleaner running gas blowers next year due to the size and treed nature of our property. Most of the Landscapers serving Lexington continued to use gas leaf blowers this summer which indicates more time is needed for a transition, especially for larger properties. If given the special permit, we will continue to investigate moving to electric blower use. Hopefully, the technology continues to improve and the cost to switch to electric blowers comes down. Thank you for taking the time to consider our request. Susan Virgintino President- Fiske Common Board of Trustees AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Amendments to the Lexington Human Rights Committee Charge PRESENTER: Mark S andeen SUMMARY: This item will not be taken up at this time and will be rescheduled to a future agenda. SUGGESTED MOTION: n/a FOLLOW-UP: Town Manager's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 10/21/2024 9:00pm ITEM NUMBER: I.10 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Meeting Information PRESENTER: SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 10/21 /2024 ITEM NUMBER: