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TOWN CELEBRATIONS COMMITTEE
February 6, 1975
Next meeting February 13, 1975 at 7 30 pm at the Visitor's Center
PRESENT : Chinn Barnes, Mrs, Litchfield, Mr Gaughan, Mrs. Mitchell,
Mr Flynn, Mr Turner, Mr. Brenchick
Mr. Ralph Lord and Mr. George Cooper
MINUTES Of the TCC meeting of January 30 were approved as printed.
Mrs. Mitchell will have copies of her notes from the joint
TCC' LBe meeting made for distribution to TCC members
CORRESPONDENCE Mrs, Litchfield has been contacted by Mr Wilkinson of
the Shriners; by a representative of St. Theresa' s; by Senator Brooke's ..
office, all by telephone. She has written to .invite the Superintendent
of Minute Man National Park to attend. the Fiske Hill ceremonies , and will
write to Mr. Gillespie at the High School to issue an invitation fpr par-
ticipation in the morning parade to both the Senior and Combined Junior High
School bands.
Mr. Brenchick reported calls from St. Camilla's in Arlington and
from Bill Dailey, who' has organized the JAG marching unit in years past.
FLOATS Mr. Brenchick reported that he now has 14 entries and expects
that he may have about 6 more before the deadline. The float clinic is
scheduled for .Sunday, February 16, at Temple Isaiah, from 2 pm to 6 pm.
There will be scheduled appointments during part of this time He will
be responsible for submitting an article to the Minute Man; Chinn. Barnes
also asked him to include a reminder to the effect that the deadlines for
both floats and marching wits are upcoming.
SCHOOL and YOUTH PARADE LIASON; Mr. Ralph Lord joined the committee to
report that Mark Doran, Senior Class President, is willing and happy to
serve as Chief Marshal of the morning parade, as well as master of cere-
monies. He will appoint the necessary staff and will be in contact with
Mr. Lord, The TCC noted that there would be more definite guidelines as
to the possible division makeup of this parade after further discussions
sbheduled for February 13.
Mr. Lord will also request that the same restroom and custodial staff
used for both morning and afternoon parades last year be reserved on behalf
of the TCC for parade participant use. Any additional requests for use of,
or installation of temporary restroom facilities, will come either from the
Chief Marshals the Town Manager, or Mr. Tarlitt since there may be plans- to
base some .first aid facilities at the high school.
Mr. Lord also noted that he had heard from only one student group
about the possible Bale of food in the assembly area. It vas therefore
agreed that Mrs Litchfield should write to the Town Manager to say that
the TCC hapmoobjections to allowing commercial vendors to operate in the
area. The student group understands that the necessary permits, etc must
be obtained through the Town Manager's office. FEB 1 31975
Town Celebrations Committee - Minutes - February 6, 1975 Page 2
It was also noted. that there was still a request from the Lexington
Minute Men pending for use of cafeteria facilities at the High School
prior to the parade,whereupon the TCC again voiced objections based on
the problems of parking and assembly which could arise
POST PARADE RECEPTION Mrs. Litchfield Will write to the Grand Knight,
Lexington Council #94, Knights of Columbus, to accept with thanks the
kind offer made for the use of Heritage Hall for the .post parade recep-
tion. Mr. Gaughan has been in consultation with K of C representatives
and will be working on catering arrangements during the coming weeks.
His preliminary investigations showed that the standard rate for cam-
merriial caterers would come to approximately $5.00 per person; it was
again noted that this affair is being funded by the Chamber of Commerce.
The committee agreed that any attempt to pass out the booklets
as gifts, either at the reviewing stand or at the reception, posed more
problems that had originally been considered; therefore, it was decided
that mailing these mementoes to guests following the weekend would be
appro .iete.
m also agreed. to ask those reviewing stand guests (who are,
of course, to be invited- to the reception) who are. not going to be in
Concord, to assemble at Heritage Hall prior to the parade. Bus trans-
portation both to and from the reviewing stand will be arranged
REVIEWING STAND: Mr. Flynn has inspected the flatbed trailers which
would be available on loan from Hanscom; it was agreed that he should
request the use of two 40 foot trailers. They come equipped with both
railings and stairs and, possibly, decorated The Air Force would de-
liver them to the site. Mr Flynn will contact chair rental companies
to request a quotation on 200 chairs
PRESS AREA: Mr. Flynn will check with Mr. Tarlin to ascertain the final
responsibility for press arrangements, He also noted that PA equipment
from the Air Force might be available for use, both at the reviewing
stand and in other areas. He will follow up on this.
PARADE JAItTICIPANTS It was recommended by Mr. Flynn that the TCC
invite the following units: St. Theresa's ($400), St. Agnes ($350)
and their guests (no foe) , St. Joseph's ($400) , and the Crusaders Drum
and Bugle 'Corps ($400). All are Class A Championship quality units. In
the absence of the Chief Marshal, and sending the Feb. 16th unit application
deadline, no final decision was made; although it was noted that the
expenses were not out of line in comparison with other units already in-
vited.
COFFEE AND DOUGHNUTS: Mr Turner volunteered to investigate sources of
supply for refreshments to be available to marchers after the afternoon
parade. lithe best guess as to quantity required was approximately 2000
cups of coffee.
MORNING PARADE. Chmn Barnes asked. that Mrs. McGonagle be contacted to
arrange for publicity in the Feb. 13 Minute Man; parade makeup will be
discussed at next weeks TCC meeting. Mrs. Mitchell will follow up the
suggestion made last year that costumes for the Spirit of °76 need reno-
vation
Tell Respectfully submitted,
��� Ruth Mitchell, Recording Secretary