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HomeMy WebLinkAbout2009-02-18-LEXHAB-MIN..:. j~ r H t. J s A ... + I Minutes far February I8, ZOO9 Present: Bill H, ~3ill ~, Martha, Dave, Merry and Pat.Abser~t: Don{out-af ta~-n~ and Les dill}. Treasurers Report: ~~ lieu of the usual re ~-~ew of band balances, ~rerry assed p around new spread sheets show-i~.g receipts and outflow far each housingunit; the first results of the new computer and software Installed by ~.aren ~verson.The consensus was that the system is powerful and the potential great as our znventorv of housing units grows. _ Woburn street: Dave presented an up-date, indicating that the old house is finally down. The cellax hole should be in tomorrow and the cellar oared ~~thin a few A days. The hope ~s that the foundation will be in and ready far N~inute~nan Regional vocational students upon their retur.~. next we~el~ from v acatzan. Ross Road: Pat reported that the prospects for a closing grow dlrnn~.er each passing day. Title problems remazn, plus a big unl~now~n , namely, the extent of damage to the building from the year-end freeze. Althau~h the Purchase and ~a e b Agreement has lapsed; the attorney for the o~~er is aware of our continuzn~ V znterest in buying the property when, as and if the problems of tale and dan~a~e are respectively solved and identified. ~_~ ~ ~4 Emerson: The hold-over tenant who has continued to occupy the unit since the c~os~ng has not been given notice to vacate; Bill noted that this is beneficial to us as it will not be possible for us to recent until we have zn lace the z~ew P application guidelines and procedures that are going to be needed in order to cause Emerson, Woburn street and Ross Road cif we ever get its to cony Iv with Cho ter 4~- . P p b Parl~er N~anor: It was moved by Martha, seconded by ferry and , follow-in~ w discussion, unanimously VOTED: to forego the ~S~,o~o loan ~znder the H~~E program by reason of the program's extensive cam liance~ re uiren~.er~ts and t e P ~ IZ discovery that automatic addition of the 3 units to the ~a-b list would not result from. approval of the loan which was the reason for our submisszan for the lawn in the first place. CPA Restriction for Parker Units: Pats ' ed the results of her work with Town Counsel to produce a restriction, handing out copies ofthe final drab. Pat indicated that while the restriction is longer than we might have soaked for, its provisions are not vnerus. The main feature is a set of reporting requirements, but the entity we mill end up reporting ~o is the Town itself, fur leases ~ need some modification to deal with CPA renewal and tenant notice requirements. The restriction will come before the Selectmen tomorrow evening for approval .Pat presented a vote prepared by her. ~n motion by Bill Kennedy a~~ seconded by Martha, it was unaninausly voTED: to accept and adopt the restriction as presented and to authorize the Chairman to execute it it in behalf of the Board in whatever form he deems suitable. Bill I~. suggested that comments and~or suggestions as to the text of the restriction be forwarded tv hin~. b March ~~ so that he can sign off an the document by the Y 5~ assuming that ne issues of substance turn up. LEI3AC: Three of the five members Qf the LEI~iAC committee then joined the meeting; present were Julie Duncan, Arthur Katz and Doug Mahns. Charlotte Rogers could not attend because of illness and Mary Peterson did nat wish to risk the drive back to Lexington from Boston in the snow, B'reviewed our outline of the .kind ofsubsidy program we have had in mind. Several uestians were asked and there was general discussion of the various q ways the committee might organize to handle its business. The growing need far emergency housing relief was emphasized by several of us. It was left that the Committee would call a meeting {tulle volunteered to do the arranging} and that at least one of our number would fain. Management: Bill Kennedy reported for the Sub Commttee. A revised Job Descri flan was distributed. Bid commented that it has become clear as tune has p gone on that it is vital that the following functions, ~nong others, be included in the fob: Full weekday coverage of the once 4 ,1=~~ .. ~. ,:~ ~- _ ~ cz Pre oration of monthl financial re arts o erations as well as cash _. - p y p ~ p ~o- -_ ~ ~ ~. balances} for use at our meetings ;wmw.-,~ } ._ ~- Assistance in re oration and resentation of ant a plications, ~- p p p ~ p -~ su~a~maries status re arts and financial statements in connection with CPA p =~-- funding of future projects. It was the consensus that the Job Description is broad enough t~ include all of the above and that as we begin. to meet and talk with applicants, it will become clearer to us as well as to the applicants just which functions simply must become the res onsibili of the new Mara er and which apes we may better deal within a p ~Y ~ di,~erent way, as by engagement of consultants. It was resolved that the Sub Committee ~ meet to administer fnal polish to the Job Description, at the same time determining the ca~npensation range to be attached to the position of Manager, following which it v~ll advertise the position and conduct interviews with the object of eventually bringing to the Board one ar more candidates for final selection. Bill K. asl~ed that f nal comments andlar suggestions from LexMAB Board Members be communicated to him by March 4~'. Mousing Specialist: Bill Mays noted that we are already in need of help in dealing pith the third of the vital functions listed by Bill I~ennedy.In order to be able to report progress to Tawn 11~eeting in our e~arts to bring 1 ~4 Emerson and ~ ~0. Woburn Street onto the 4~-b list as promised, we need a person with expertise to marry us to the Mousing Authority for purposes of tenant qualification and selection. I,1MA has sa far indicated interest in an arrangement of this bind, noting that among other things, the maintenance by us of a second and separate waiting list of applicants would be avoided: But the plan will need to be approved by the DMCD and then the agreement between the Selectmen, iLexI~AB, the ~~. and the CPA Committee wih need to be put together and presented to all parties for fnal approval and adoption. It was resolved to approve the retention of a consultant such as Karen Sonnaberg , committing up to ~ ~ hours of time a month, first to meet our needs, unused time being made available to the Town Plarming Department ar to the Partnership, all of the foregoing to be as the Chairman deems suitable.It was moved by Martha., seconded and unanimously v~TED that the resolution be approved. The next meeting will be on March l S~. Adjourned at 9:05 p.m.