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HomeMy WebLinkAboutSC November 9 2010.pdf e s M:NUTEMFIN FINAL • CAREER&TECHNICAL HIGH SCHOOL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE MINUTES November 9, 2010 SCHOOL COMMITTEE Members: Dore Hunter Acton Present Laura Mornssette Arlington Absent Jack Weis Belmont Present Hennes Klein Bolton Absent Cheryl Mahoney Boxborough Present Mariellen Perugini Carlisle Present David Bearg Concord Present Ford Spalding Dover Present(Chairperson) John McGarity Lancaster Absent David Horton Lexington Present(Secretary) Kemon Taschioglou Lincoln Present Jeffrey Stulin Needham Present Alice DeLuca Stow Present(Vice Chairperson) David Manjarrez Sudbury Present Mary Ellen Castagno Wayland Present David Harmon Weston Present Staff Dr. Edward Bouquillon Superintendent Present Camie Lamica Dir Bus&Ops Present Jim Laverty Asst SI/Principal Absent Student Rep Shannon Cain Absent CALL TO ORDER The meeting was called to order at 7 00 p m by Chairperson Ford Spalding SECRETARY'S REPORT MOTION A motion to approve the School Committee minutes of October 12, 2010 with the following edits was made by David Horton, seconded by David Bearg.All in favor 8 Abstentions 5 Motion passed Edits Cheryl Mahoney requested the second period be deleted from page 4, last paragraph Jeff Stulin suggested adding commas on page 4 in the third paragraph under"Career& Technical Education Report"so that the last sentence reads,"Jeff Stulin noted that some programs that benefit Minuteman may not be, nor need be, Chapter 74 approved " MOTION A motion to approve the School Committee minutes of October 23, 2010 was made by David Horton, seconded by David Bearg.All in favor. 9.Abstentions 4 Motion passed Dave Horton clarified that on page 8, attributions to Cheryl Mahoney will also appear in the September 14th minutes on Page 19 Mary Ellen Castagno would like the record to reflect her request for the Administration to provide the cost of the School Committee Strategic Planning Session and from which budget it was paid MOTION A motion to approve the School Committee minutes of September 14, 2010 with the below emailed edits was made by David Horton, seconded by Cheryl Mahoney All in favor 11 Abstentions. 1 Motion passed Edits On page 6 of the September 14th agenda packet, 3rd paragraph under MOTION, revised wording of the statement attributed to Ford Spalding. "In response to Mariellen Perugini's concern that the Curriculum, Instruction &Assessment(CIA)Subcommittee is absent from the handout, Ford Spalding stated that after the retreat we can discuss what, if any, additional School Committee subcommittees should be formed that will be useful to our 2010-2011 District Goals" Page 6 of the September 14th agenda,Administration Reports, second paragraph, delete that one-sentence paragraph and replace it with. "Mariellen Perugini said the date chosen was one she had indicated to Grace she would be unavailable She would like a mechanism incorporated to include feedback, prior to the retreat." Page 6, District Goals MOTION, 3rd paragraph, insert a sentence so that the paragraph now reads "Mariellen Perugini stated she would like to add, on item d), for the school committee to hold a retreat for improving its operations and working relationships. She proposed adding 5 words at the end of the Strategies section for item d), 'Retreat to improve SC function ' Dave Harmon would like to add to item a)an increase in enrollment and a stronger academic class from member towns" Page 7,top of the page, 1st paragraph, add this sentence as a final sentence to the paragraph "She proposed adding the following 5 words after'Personal Engagement' in the Strategies section for item a)'Capitalize on MM Curriculum Breadth'to make the final bolded Strategy statement'Personal Engagement/Capitalize on MM Curriculum Breadth "' Mariellen Perugini asked for clarification on the process for amending minutes as she noticed a word change in two versions of the same minutes. Dave Horton clarified the process. Cheryl Mahoney stepped out of the room during the vote PUBLIC COMMENT Ford Spalding asked the guests in attendance to be introduced Chris Danielson, History Teacher; Lori Crimmons, MPA Co-Present, Michelle Roche, Director of Career and Technical Education, Scott McIntire, Melanson and Heath Auditor, Kevin Mahoney, Minuteman Treasurer, Ernie Houle, Director of Community Education CHAIR'S REPORT The Chair, Ford Spalding, reported on the Strategic Planning Session held on October 23, 2010. He thanked the School Committee for participating in the session Mr Spalding also reported that he, Kemon Taschioglou,Alice DeLuca, and Dore Hunter attended the MASC/MASS Joint Conference He also bulleted key highlights from the MASC/MASS Joint Conference He announced that Minuteman had 6 out of the 11 SkiIIsUSA gold medals Kemon Taschioglou and Dore Hunter both commented on the importance of the funding issue and what is coming up in the future Alice DeLuca also commented that she made a point to reach out to the state legislators. Ford Spalding asked that the School Committee submit recommended topics and reasons for the topic for an additional School Committee Retreat by November 18th A draft agenda will be submitted at the December School Committee meeting. ADMINISTRATION REPORTS: Student Representative Shannon Cain is absent from the meeting Superintendent's Report Dr Bouquillon presented the Minuteman Parent Association (MPA)Ski trip request.A motion was made by Alice DeLuca seconded by Dave Manjarrez to approve the MPA ski trip. All in favor unanimous Motion passed Dr Bouquillon stated that the National Honor Society dinner was held earlier this week On Wednesday, November 10th, 8th grade tours will be held The attendance numbers are up from last year. The next tour is on the 17th Open House will be held on November 21st AUDITORS'FY10 REPORT Jeff Stulin introduced Scott McIntire, Melanson &Heath Auditor He commented that each year the audit process has gotten better A Management Letter and Annual Financial Statements were distributed to the School Committee. Mr. McIntire reviewed pages 1 and 2. Scott McIntire specifically pointed out the Unrestricted Net Asset He explained the changes in the Other Post-Employment Benefits(OPEB)Liability Laws and how they affect this number He gave an overview of the report Scott McIntire stated that Minuteman's audit is very timely He reviewed the"Status of Prior Year Recommendations"with the School Committee Kevin Mahoney addressed the School Committee and stated that he is working with Camie Lamica and Ed Bouquillon, as more work needs to be done to streamline the financial management processes Camie Lamica stated that the timeline of the audit was also key to getting the information to the member towns Jeff Stulin asked if other school systems are dealing with the OPEB requirements and is their bottom line going into the negative. Scott McIntire stated that all public schools and local municipalities/governments are faced with the same liabilities that Minuteman is He does not know of another School District funding this prospectively Alice DeLuca asked what the OPEB financial figure will look like for Minuteman next year He stated that it would continue to be in the negative. He explained what the liability represents and the current process Cheryl Mahoney asked if there is any discussion to pay OPEB forward Jeff Stulin stated that he is not sure what the benefit is to switching from"pay as you go"to actively funding it Ford Spalding asked that additional comments and questions be brought to the Finance Subcommittee REGIONAL AGREEMENT TASK FORCE (RATF), Dr Bouquillon provided a brief overview of the draft report process He also informed the School Committee that Minutes and Agendas are included in the draft report Orlando Pacheco and Al Tosti, members of the RATF, presented the draft report to the School Committee. Mr.Tosti commented that the Regional Agreement Task Force worked well together Mr Tosti reviewed the Action Recommended section The RATF spent an entire meeting on each recommendation/section Orlando Pacheco stated that the RATF is making 3 recommendations They focused on the sections where they would get consensus Mr Tosti continued to review each of the recommendations. Dr Bouquillon also stated that the RATF discussed the communication strategies to present its report and decided to present the recommendations as a whole He stated that models are currently being worked on He reminded the School Committee of the Municipal and Town Moderators Luncheons which will be held next week Several School Committee members thanked Mr Tosti and Mr Pacheco for the work and spoke positively of the recommendations CURRICULUM. INSTRUCTION AND ASSESSMENT REPORT • Bill Blake presented his report on the state of the academic programs and professional development in the school. The presentation will be submitted to the Public Record Mariellen Perugini asked if there is any plan for a writing specialist Bill Blake responded there currently is no plan He did comment that he is confident the English teachers can work on this The key is to get non-English teachers to work on writing with students. She also asked how Minuteman implements balance when there is missed classroom time, e.g., for half days, athletics, PSATs Bill Blake stated that he spoke to the principal about addressing this issue and committed to getting back to the School Committee. Mary Ellen Castagno asked what other AP classes may be offered. Mr. Blake responded that the challenge is having students that are able to keep up with that type of academic rigor Mariellen Perugini would be interested to know how many AP classes Assabet offers SUB-COMMITTEE/TASK FORCE REPORTS Policy Revisions Alice DeLuca stated that the Principal is on top of the bullying policy and the school is complying with all the regulations Mariellen Perugini asked that the School Policy go beyond the state requirement Cheryl Mahoney asked that Ed Bouquillon forward to the entire School Committee the letter from Jim Laverty on bullying. Personnel Subcommittee Dave Manjarrez reviewed the School Committee orientation binder Jeff Stulin stated that he would include legal documents such as the Superintendent's contract, Regional Agreement, some financial reports, and the latest minutes of the School Committee Finance Subcommittee Jeff Stulin reported that the Finance Subcommittee is happy with the progress made with the oversight reporting and the audit He also recommends that, as the contract with Melanson and Heath comes to an end, assuming the cost is comparable to other auditors, the School Committee award the contract to Melanson and Heath MOTION A motion to enter into Executive Session for the purpose of discussing Personnel Negotiations and invite Camie Lamica, Ed Bouquillon and Grace Brueckner to be present was made by Alice DeLuca, seconded by Dave Horton. All in favor Jeff Stulin/Needham Jack Weis/Belmont Dave Manjarrez/Sudbury Mary Ellen Castagno/Wayland Dave Horton/Lexington Alice DeLuca/Stow Ford Spalding/Dover Dave Bearg/Concord Kemon Taschioglou/Lincoln Dave Harmon/Weston Mariellen Perugini/Carlisle Dore Hunter/Acton Cheryl Mahoney/Boxborough AMENDED MOTION An amended motion to enter into Executive Session for the purpose of discussing Personnel Negotiations and invite Camie Lamica, Ed Bouquillon and Grace Brueckner to be present and adjourn immediately thereafter was made by Cheryl Mahoney and was seconded All in favor Cheryl Mahoney/Boxborough Dore Hunter/Acton Marielien Perugini/Carlisle Dave Harmon/Weston Kemon Taschioglou/Lincoln Dave Bearg/Concord Ford Spalding/Dover Alice DeLuca/Stow Dave Horton/Lexington Mary Ellen Castagno/Wayland Dave Manjarrez/Sudbury Jack Weis/Belmont Jeff Stulin/Needham The Regular School Committee ended at 9.08 p.m. Respectfully submitted, Grace A. Brueckner Recorder David Horton Secretary MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE ATTACHMENTS TO THE MINUTES November 9, 2010 • Agenda • November 9, 2010 Minutes • October 12, 2010 Minutes • October 23, 2010 Minutes • School Committee Workshop Notes • September 14, 2010 Minutes • MPA Ski Trip Request • Mass Sec of Labor and Workforce Development Joanne Goldstein Visits Minuteman CTHS in Lexington • Minuteman CTHS In Lexington to Hold Community Open House Sunday, Nov. 21, 2010 • Bill Blake memo on Academic Program Initiatives • School Committee Orientation Check Off list • MCTHS Student Anthony Perugini of Carlisle is Golfer Par Excellence • Regional Agreement Task Force Report • The Myth of Charter Schools • David Horton Emailed Edits to 9/14/10 Minutes • Additions/Corrections/Citations to Minutes of September 14, 2010 • Letter to Ford Spalding from Dave Harmon • Melanson Heath & Company Management Letter FY Ended June 30, 2010 • Melanson Heath & Company Annual Financial Statements FY Ended June 30, 2010