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HomeMy WebLinkAboutSC June 15, 2010 SC.pdf • alliiNIUTEMIFIN FINAL CAREER&TECHNICAL HIGH SCHOOL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE MINUTES June 15,2010 SCHOOL COMMITTEE Members: Dore Hunter Acton Present Laura Mornssette Arlington Present(Vice Chairperson) Joseph Scali Belmont Absent Kileen Burgoyne Bolton Absent Cheryl Mahoney Boxborough Present Mariellen Perugini Carlisle Absent David Bearg Concord Present Ford Spalding Dover Present John McGarity Lancaster Present David Horton Lexington Present Kemon Taschioglou Lincoln Present Jeffrey Stulin Needham Present(Chairperson) Alice DeLuca Stow Present David Manjarrez Sudbury Absent Mary Ellen Castagno Wayland Present David Harmon Weston Present Staff Dr Edward Bouquillon Superintendent Present Came Lamica Dir Bus &Ops Present Jim Laverty Asst SI/Principal Present Student Rep: Ken March Absent CALL TO ORDER The meeting was called to order at 7.01 p m by Chairperson Jeff Stulin SECRETARY'S REPORT Approval of Minutes.A motion was made by Dore Hunter, seconded by Ford Spalding,to approve the School Committee Minutes of April 27, 2010 Vote in favor 11,Abstentions. 1 Motion carried A motion was made by Ford Spalding, seconded by Dave Harmon,to approve the School Committee Minutes of May 25, 2010 with the following change Vote in favor 10, Abstentions 2, motion carried Edit by Jeff Stulin Language modification to reflect the following "It was also decided that the vote would be an oral ballot rather than a written ballot." The Chair introduced David Bearg as the Concord School Committee Representative David Bearg stated that he is sworn in as of July 1st and will forward the document to the recorder for Minuteman's records MOTION A motion was made by Jeff Stulin, seconded by Ford Spalding to elect Laura Morrissette as Interim Secretary She will serve until the next election Vote in favor unanimous Motion passed RECOGNITION OF GROUPS AND/OR INDIVIDUAL VISITORS Melanson, Heath &CO Audit Report. Sheryl Stephens Burke reviewed the Audit Report and key highlights. Management letter. The lateness of the FY08 letter prevented full implementation of recommendations Sheryl Stephens Burke presented a review and current status of the recommendations Dave Harmon asked that the auditors meet with communities in the near future Ford Spalding asked that the towns provide a list of questions prior to the meeting. Laura Morrissette asked the Ms. Burke to confirm that Minuteman has a"Clean"Audit Jeff Stulin stated that the Auditors agreed to help Minuteman with the Warrant Process FY10 Finance Sub-Committee: Jeff Stulin asked the School Committee to review the revolving accounts financial report provided in the packet Camie Lamica reviewed the line items and highlighted the three recommendations for closing and/or transferring funds to other more appropriate revolving fund accounts MOTION A motion was made by Cheryl Mahoney, seconded by Ford Spalding to 1)Close Student Activity General Athletics to Individual Team Accounts, 2)Set up new donation account and reclass from student activity fund, 3)Close inactive/non student activity accounts to yearbook account to reduce deficit balance The School Committee discussed the future of non active accounts and reinstating them if the accounts were closed Camie Lamica responded that the accounts have been inactive for a number of years She also explained the debt in the yearbook account has accumulated over a number of years Cheryl Mahoney moved the question, seconded by John McGarity Vote in favor unanimous. Vote in favor of motion unanimous Motion passed. Camie Lamica described the proposed entries to reconcile the E&D General Ledger MOTION Part 1 A motion was made by Alice DeLuca, seconded by Laura Morrissette to adjust 6/30/09 E&D general ledger balance to conform with the DOR certified E&D by reducing deficit balance All in favor unanimous Motion passed Alice DeLuca moved the question, seconded by John McGarity Vote in favor unanimous All in favor of motion unanimous Motion passed Dr Bouquillon reviewed the historical aspect of the Grants and Funds listed in the document. MOTION Part 2 A motion was made by Alice DeLuca, seconded by Laura Morrissette to close out old inactive grant and revolving accounts and transfer balances to general fund E&D All in favor unanimous Motion passed The Chair requested that the record reflects that Mary Ellen Castagno was not present during vote MOTION A motion was made by Ford Spalding, seconded by Dore Hunter for the Minuteman School Committee to appropriate $395,000 00 of FY2009 E&D Funds to help fund the FY 2011 budget The School Committee discussed the timeline in replenishing this account Vote in favor unanimous Motion passed Camie Lamica stated that Minuteman received one bid for the leasing of 16 Mill Street MOTION A motion was made by Ford Spalding, seconded by Alice DeLuca for Minuteman Regional Vocational Technical School District Award IFB No 005-10 Leasing of#16 Mill Street to Jay and Elizabeth Chaffin, the current tenants, for the payment of$2,300 per month for an annual total of$27,600 over the first year of the lease The lease is a three-year lease, with the possibility of two additional one-year renewals The rent shall increase an additional$100 per month each year of renewal.Vote in favor. unanimous Motion carried CORRESPONDENCE Articles and Press Release: Dr Bouquillon reviewed the articles and press releases that were distributed in the School Committee packet In addition,the Warrant Summary dated June 1, 2010 and School Improvement Plan are provided in the packet ADMINISTRATION REPORTS Superintendent: Dr Bouquillon updated the School Committee members on the status of the feasibility vote. MOTION A motion was made by Dore Hunter, seconded by Jeff Stulin that VOTED. the Minuteman Regional Vocational Technical School District(the"District") hereby appropriates the sum of$724,000 (Seven Hundred and Twenty Four Thousand Dollars)to pay costs of a feasibility study to consider options for making improvements to the District's high school building located at 758 Marrett Road, Lexington, Massachusetts,which options shall include, but not be limited to renovating, reconstructing, remodeling and adding to the District's high school, or any combination of the foregoing, said sum to be expended at the direction of the School Building Committee, and to meet this appropriation there is hereby authorized, under and pursuant to Chapter 71, Section 16(d)and Chapter 70B of the General Laws and the District Agreement, as amended, and any other enabling authority,the incurring of debt on the full faith and credit of the District in the amount of$724,000 (Seven Hundred and Twenty Four Thousand Dollars),that the District acknowledges that the Massachusetts School Building Authority's grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any costs of the Project that the District incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the District, and that the total amount of the borrowing authorized by this vote shall be reduced by any grant amount set forth in the Feasibility Study Agreement that may be executed between the District and the MSBA This vote super cedes the vote of this Committee adopted on March 30, 2010 that authorized the borrowing of money to pay costs of the feasibility study described herein FURTHER VOTED That within seven (7)days from the date on which this vote is adopted the Secretary be and hereby is instructed to notify the Board of Selectmen of each of the member towns of this District as to the amount and general purposes of the debt herein authorized, as required by Chapter 71, Section 16(d), of the General Laws, and by the District Agreement" FURTHER VOTED That the Minuteman Regional Vocational Technical School District(the"District") hereby recognizes the conditions of process as outlined in a correspondence from the Massachusetts School Building Authority,dated May 3, 2010, the amended Article 58 of the Town of Arlington, dated May 17, 2010, and associated details of the alignment of procedures within these understandings, and shall instruct its Superintendent to accommodate these procedures and conditions within the legal scope of his authority All in favor unanimous Motion passed Laura Morrissette commented that Dr Bouquillon did an outstanding job getting all 16 towns to approve the feasibility project. It was not a minor accomplishment She is very appreciative for the time and effort he put into the project 2010 Enrollment Update Dr Bouquillon distributed reports outlining received applications and the June 12th testing and orientation He pointed out that this year's enrollment was 113 and that we may have a double digit percentage increase for October 1, 2010 Space/physical capacity and budget effects were discussed SUB-COMMITTEE REPORTS Policy Revisions: Alice DeLuca reviewed the Proposed Rules of Order MOTION A motion was made by Dave Horton, seconded by Ford Spalding to approve Rules of Order for the Minuteman School Committee AMENDMENT An amendment to the motion with the following changes was made by Jeff Stulin, seconded by Laura Morrissette• Motions Section • Delete item 3 and 6 • Remove the word or under item 5 Deliberations Section Postpone Indefinitely • "Main question"text was changed to"the motion" • Delete last sentence Limit or Extend Debate. • Delete item 1 All in favor 10 Abstention 2 Motion passes Alice DeLuca made a recommendation to maintain an online document archive as printed copies become obsolete when several versions are floating around Jeff Stulin requested one pdf of all the documents Alice DeLuca agreed to provide a compiled pdf of the policies. Capital/Facilities: No report. Personnel Negotiations Dr Bouquillon provided and reviewed a timeline for the Special Education Director hiring process He indicated there are about 7 good candidates being reviewed Laura Morrissette stated that the committee had recommended an approval for the 3 year renewal of the Assistant Superintendent's contract Dr Bouquillon reviewed the 360 feedback process and evaluation for Jim Laverty He also reviewed his recommendations which include an increased travel allowance and to establish an annual annuity of$4,000 MOTION A motion was made by Mary Ellen Castagno, seconded by Ford Spalding, to approve the Principal/Assistant Superintendent Minuteman Regional School District Contract Extension of Employment A motion was made by Dave Harmon, seconded by John McGarity to amend the Principal/Assistant Superintendent Minuteman Regional School District Contract Extension of Employment to include the increased travel allowance from$1,200 to$3,000 in the renewed contract. Motion withdrawn by Dave Harmon. All in favor for the motion on the table unanimous. Motion passed. MOTION A motion was made by Dave Harmon, seconded by John McGarity to include the increased travel allowance from $1,200 to$3,000 in the renewed contract All in favor. unanimous. Motion passed. Jeff Stulin asked if the membership would like to continue the discussion at the next meeting once the Personnel Negotiation Sub-Committee had a chance to discuss the annuity recommendation Curriculum, Instruction and Assessment: Dave Horton reported on the Minuteman Grade Point Average and its impact Ultimately, the school contends that the method used does not have negative impact from a college's perspective. Dave Horton also stated that Michelle Roche will update the sub- committee on curriculum alignment throughout the year as she learns about various models Regional Agreement Task Force: Dr Bouquillon stated that the Task Force unanimously voted to change capital apportionment calculations. Each town would pay a base percent of the capital apportionment The balance would be apportioned based on enrollment The Task Force will be looking at the apportionment of the operating expenditures based on 3 year enrollment average at the next meeting It was requested that materials be available to all School Committee members via the Portal UNFINISHED BUSINESS Annual Election Procedure Jeff Stulin stated that two proposals were discussed at the last meeting for the election process MOTION A motion to approve the distributed Election Procedure as provided was made by Dave Horton, seconded by Ford Spalding Vote in favor unanimous Motion passed Announcements to stand as officer Ford Spalding—Chair Alice DeLuca—Vice Chair Mary Ellen Castagno—Secretary Dave Horton—Secretary Dore Hunter—Open MOTION Superintendent Evaluation (Vote to Postpone): A motion was made by Cheryl Mahoney, seconded by Dore Hunter to postpone the Superintendent's Evaluation to the July meeting.Vote in favor unanimous Motion passed MOTION A motion was made by Alice DeLuca, seconded by Dave Harmon to move the July 13th meeting to July 20, 2010 All in favor unanimous Motion passed School Committee Member Job Description and the School Committee Self Evaluation Both topics will be discussed at the July meeting Laura Morrissette requested that changes to the provided document be forwarded to her to discuss at the Personnel Negotiations sub-committee meeting. Comments from the Chair: Jeff Stulin reviewed the hiring process of the Superintendent He reviewed the list of outstanding items that would help move the school forward ADJOURNMENT A motion to adjourn was made by John McGarity, seconded by Ford Spalding.All in favor. unanimous. Motion passes. The regular meeting of the School Committee was adjourned at 10 05 p m Respectfully submitted, Grace A Brueckner Recorder Laura Morrissette Interim Secretary to the Committee MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE ATTACHMENTS TO THE MINUTES June 15,2010 • April 27, 2010 Minutes • May 25, 2010 Minutes • Student Activity Accounts: Reclassification of Inactive and Non Student Activity Related Accounts Proposed Motions • Reconciliation of E&D General Ledger to DOR as of 6/30: Close Out of Inactive Grant and Revolving Accounts Proposed Motions • Suggested Motion: Appropriate $395,000.00 of FY2009 E&D Funds to help Fund the FY 2011 Budget • Suggested Motion. Minuteman Regional Vocational Technical School District Award IFB No. 005-10: Leasing of #16 Mill Street to Jay and Elizabeth Chaffin, the current tenants, for the payment of $2,300 per month for an annual total of $27,600 over the first year of the lease. The lease is a three-year lease, with the possibility of two additional one-year renewals. The rent shall increase an additional $100 per month each year of renewal. • Articles and Press Release. o Minuteman grads savor the moment o New life for Minuteman rehab study o Carol Brown, Safety Instructor From MCTHS in Lexington Receives EPA Merit Award on Earth Day o Environmental Students and Teachers From MCTHS In Lexington Honored During Drinking Water Week at State House • Warrant Summary - June 1, 2010 • School Improvement Plan • Feasibility Study Motion • Town of Arlington's Feasibility Article 58 • Email from Alice DeLuca on Rules of Order • Robert's Rules of Order • Minuteman School Committee Rules of Order Draft 2010 May 19 • Principals Underlying Parliamentary Law • Principal / Assistant Superintendent Contract Extension of Employment • Summary of Performance 2008-2010 of Assistant Superintendent/Principal James Laverty • Total Applications Received • CIA Sub-Committee Meeting Minutes of April 14, 2010 and May 12, 2010 • School Committee Chair Letter to the School Committee • Proposed Policy on Procedures for Annual Elections • Minuteman School Committee Member Job Description • The "List" In Approximate Order of Importance • School Committee Self-Evaluation