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HomeMy WebLinkAboutSC June 14, 2011 OS.pdf f1. MINUTEMAN A REVOLUTION IN LEARNING FINAL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE MINUTES June 14, 2011 SCHOOL COMMITTEE Members. Dore Hunter Acton Present Laura Morrissette Arlington Present Jack Weis Belmont Present Hannes Klein Bolton Present Cheryl Mahoney Boxborough Present Mariellen Perugini Carlisle Present David Bearg Concord Present(departed 8 42 p m ) Ford Spalding Dover Present(Chairperson) John McGarity Lancaster Present David Horton Lexington Present(Secretary) Kemon Taschioglou Lincoln Present Jeffrey Stulin Needham Present Alice DeLuca Stow Absent(Vice Chairperson) David Manjarrez Sudbury Present Mary Ellen Castagno Wayland Present John Blyzinskyj Weston Present(not voting) Staff Dr Edward Bouquillon Superintendent Present Came Lamica Dir. Bus&Ops Present Jim Laverty Asst SI/Principal Present Student Rep: Shannon Cain Present CALL TO ORDER The meeting was called to order at 7 00 p m. by Chairperson Ford Spalding Ford Spalding commented on the Boston Globe article that mentions Minuteman and recommended the School Committee members read it. Cheryl Mahoney, Ford Spalding, Kemon Taschioglou, and Alice DeLuca attended the Minuteman Awards and Commencement Ceremonies that were held at the Lowell Memorial Auditorium this year A motion was made by Dave Horton, seconded by David Bearg,to approve the School Committee minutes of May 10, 2011 with the following edit Mariellen Perugini would like the minutes to reflect a question she stated at the meeting, "Which are the four communities that will possibly join the district, and what might be, if all goes well, a timeline?" A discussion ensued about the process of reviewing and editing draft Minutes Mariellen Perugini stated that she had requested the record reflect the aforementioned question and answer The following motion was made so that the recorder can research the question that Ms Perugini believes is excluded from the minutes 1 y fkelt MINUTEMAN A REVOLUTION IN LEARNING FINAL CMOTION A motion was made by Marlellen Perugini, seconded by Mary Ellen Castagno, to postpone the acceptance of the minutes of the May 10th meeting to the next meeting in July All in favor* 7, Opposed 5 Motion passed Dave Horton reviewed the "School Committee Documentation Tracking Form " PUBLIC COMMENT Ford Spalding invited the audience to make comments Melody Ofrie from Concord, parent of a former student, addressed the School Committee She was also the Minuteman Parent Association (MPA) liaison to the School Committee and member of the Special Education Parents Advisory Council (SEPAC) She read from and distributed a document titled "SEPAC—Who we are, why are we at Minuteman, Mini History from 2008." Courtney Coarsen, a Minuteman student and Class Treasurer, commented that the facilities are in need of repair She specifically mentioned the leaking roof and how it negatively impacts learning while in class. Kurt Delugi, a freshman in pre-engineering, commented on the lack of computers for each student in his shop and that it is hindering learning in the program He also commented on the inappropriately designed bathrooms The students were asking the School Committee for help so that the school could receive the funding to make the desperately needed repairs Amy Ratchelous, a science instructor at Minuteman, commented on the leaking roof issue in her office She also added that she fell in a puddle located in the building due to the excessive leaking problem John Donato,Athletic Director, commented on the roof leaks and how it affects sports and Physical Education classes He empties buckets that catch the leaking water Visiting teams negatively comment to Minuteman students on the disrepair Renee O'Donnell, a Minuteman teacher, commented that she would like to have a state-of-the-art facility to match the education we provide the students STUDENT REPORT Shannon Cain stated that all the students are excited that finals are done and that there is only a week left of school. She also stated the students will hold a tornado relief fundraiser next week. Chairperson Ford Spalding reminded the School Committee that this is Shannon Cain's last meeting and thanked her for her service ADMINISTRATION REPORT Dr. Bouquillon stated that a draft of the Technology Plan is available in the packet for review Marlellen Perugini reminded the School Committee that, in the past, the CIA subcommittee would review the Technology Plan before it was presented to the School Committee Marlellen Perugini and Jeff Stulin stated that they would like the School Committee to have the proposed plan as a future agenda item in order to discuss it Ms Perugini recommended thirty minutes at the July meeting be devoted to review and discuss the Technology Plan Mr Stulin recommended that School Committee members come early to the July meeting—30-40 minutes early—to see the information technology resources presently in use in the school 2 • MINUTEMAN A REVOLUTION IN LEARNING FINAL MOTION A motion was made by Dave Horton, seconded by David Bearg, to accept the donation from Shire for equipment and furniture in the amount$20,800. All in favor unanimous. Motion passed MOTION A motion was made by Dave Horton, seconded by Hannes Klein,to accept the donation from Dr Diane Bridgeman for equipment in the amount of$4,000 All in favor unanimous Motion passed. MOTION A motion was made by Dore Hunter, seconded by John McGarity,to accept the donation from the Building Supply Outlets for equipment in the amount of$1,200. All in favor 12, Abstention 1, Opposed. 0 Motion passed MOTION A motion was made by Dore Hunter, seconded by Jack Weis,to appropriate$200,000 00 of FY 2010 E&D Funds (Excess& Deficiency)to fund the FY2012 budget revenue plan. All in favor. unanimous Motion passed Jack Weis suggested further discussion at the next Finance Subcommittee meeting of the nature of the changes of the proposed E&D number($200,000 00) Marielien Perugini asked Camie Lamica if the number provided is a correct(accurate)number Camie Lamica responded that the number is very close to what was projected and the number is correct Dr Bouquillon commented that the budget oversight reports are distributed for review Jeff Stulin stated that the reports are significant in that they are reports that are not included in the budget report distributed in January These reports are significant, as the Administration has been working for several years to create systems that provide transparency into the non-budget accounts Camie Lamica explained the various line items Jeff Stulin asked the School Committee to prepare questions for the next meeting on the oversight reports Dr Bouquillon stated that the Regional Agreement Task Force (RATF)recommendations for capital cost contributions (assessments)will be reviewed Dave Manjarrez provided background on the building project from his perspective for Sudbury. Dave Manjarrez created and presented a model to determine Capital Cost Contributions(Assessments) by the member towns titled "Complete Compromise Model Using DESE Factors (including effect over 30 years)." Capital Cost Contributions in this model are calculated on target local contributions and regional allocations, based on the Foundation Budgets for Massachusetts school districts, including regional districts Cheryl Mahoney asked if this model was vetted by the RATF She also commented that the School Committee should not be reviewing models that have not been reviewed by the RATF Dave Manjarrez indicated that he forwarded his ideas to Ford Spalding and Ed Bouquillon Mariellen Perugini does not believe that any models for capital cost contributions (assessments)were thoroughly vetted by the Regional Agreement Task Force or the School Committee MOTION A motion was made by Dave Manjarrez, seconded by Mary Ellen Castagno, to delay consideration of the Regional Agreement Task Force recommendation to amend the Regional Agreement Dr Bouquillon commented that by moving forward with a vote, the communication process to amend the Regional Task Force Agreement would begin with each town Dr Bouquillon referenced the May 3`d letter from MSBA outlining a July 1, 2011 timeframe 3 1. MINUTEMA11N A REVOLUTION IN LEARNING FINAL C Jeff Stulin reminded the School Committee of the Switch Gear issue and ESCO project His concern is that a piecemeal approach may be more costly then a comprehensive project. He believes that the vote needs to move ahead and not be delayed Jack Weis provided a framework to articulate the various models. He compared the current apportionment model of 100% based on October 1 enrollment figures versus the concept the Regional Agreement Task Force models recommend Marielien Perugini asked that the MSBA letter stating the deadline for fulfilling conditions be provided tonight to each School Committee member Dave Horton suggested to Dave Manjarrez that he withdraw his motion at this time to allow the Regional Agreement Task Force to present its models, before the School Committee decides if a vote on a model for capital cost contributions (assessments)should be delayed David Bearg left the meeting at 8.42 p m MOTION Dave Manjarrez withdrew the motion on the table Dr Bouquillon stated he recommends the School Committee vote to approve Model B as presented in the packet MOTION A motion was made by Dore Hunter, seconded by Kemon Taschioglou, to accept the recommendation from the appointed Regional Agreement Task Force to amend the Minuteman Regional Vocational Technical School District Agreement Section IV(B)to assess total Capital Costs based upon three values. 1)the three year rolling average of students enrolled as of October 1 at Minuteman, 2)the October 1 K-12 population of the member community, and 3)the calculated Combined Effort value for each member community as published by the Commonwealth of Massachusetts to determine minimum contribution as defined by the current aid formula Furthermore that the weighted components of the variables be described in the following manner 1) 50% Minuteman Enrollment, 2)25% K-12 Member Town Enrollment, and 3)25% Combined Effort, respectively Al Tosti from Arlington addressed the School Committee and described the Regional Agreement Task Force process in determining the model recommendation He stated that the model, in the long term, would provide stabilization of Minuteman's financial picture Dave Lindsey from Bolton addressed the School Committee He believes Models A and B are fair to smaller towns He prefers Model A as it has more emphasis on ability to pay He also commented that Sudbury has the largest student population in the state, in relation to the overall population of the town He also stated that he could support either model Dave Tobin is a consultant to the Regional Agreement Task Force He noted that Jack Weis provided an excellent description of the concept for the models. Several School Committee members commented on the potential effects of the models on their respective towns A discussion continued Dr Bouquillon quoted the timeline from the MSBA letter Mariellen Perugini read for the record from the Agenda Notes page, "The current regional agreement requires a majority of the 16 towns approve any changes to the regional agreement" Dr Bouquillon clarified the statement by stating that it really referred to the vote by the School Committee as described in the regional agreement Final agreement by the towns must be unanimous to change the regional agreement. 4 MINUTEMAN 1. A REVOLUTION IN LEARNING FINAL Dave Manjarrez requested that there be a roll call on the vote All in favor: John McGarity/Lancaster Dore Hunter/Acton Kemon Taschioglou/Lincoln Laura Mornssette/Arlington Cheryl Mahoney/Boxborough Dave Horton/Lexington Ford Spalding/Dover Hannes Klein/Bolton Jeff Stulin/Needham Jack Weis/Belmont Opposed. Manellen Perugini/Carlisle Dave Manjarrez/Sudbury Mary Ellen Castagno/Wayland New member John Blyzinskyj/Weston added for the record that he would oppose the vote if he were eligible to vote at this meeting The chair recommends moving the District Goals discussion to the end of the Agenda SUPERINTENDENT EVALUATION The compiled Superintendent Evaluation Report was distributed MOTION A motion was made by David Horton, seconded by Dore Hunter, that the school committee agrees to present to the superintendent his evaluation for the 2010-2011 school year as provided in the evaluation document All in favor. 11, Opposed 0,Abstention 1. Motion passed SCHOOL COMMITTEE SCHEDULE FOR 2011-2012 MOTION A motion was made by Dave Manjarrez, seconded by Hannes Klein, to accept the Proposed School Committee Meeting Schedule as provided It was suggested that conflicts be sent to the administration. MOTION AMENDMENT A motion was made by Mariellen Perugini, seconded by Jack Weis,to approve the proposed meeting dates and that changes thereto come back to the School Committee for a vote All in favor. 6, Opposed 7 Motion defeated A vote was taken on the original motion that was made by Dave Manjarrez, seconded by Hannes Klein, to accept the Proposed School Committee Meeting Schedule as provided All in favor. 8, opposed 4, abstention. 1. Motion passed SCHOOL COMMITTEE ANNUAL REORGANIZATION Ford Spalding indicated his interest and that of Alice DeLuca to serve as officers for a second year Mr Spalding did not indicate a particular office for either Ms DeLuca or himself 5 flMINUTEMAN A REVOLUTION IN LEARNING FINAL Dave Horton indicated his interest and willingness to serve as secretary for a second year, but encouraged other School Committee members to consider serving as an officer of the School Committee. The Chair recommended that the District Goals be removed from this meeting Agenda given the time restraint and added to the July meeting agenda MOTION A motion was made by Dore Hunter, seconded by Laura Morrissette, to extend the School Committee meeting past 1000 p m All in favor 12, opposed 1 Motion passed SUB-COMMITTEE/TASK FORCE REPORTS Personnel Subcommittee. John McGarity reported on the meeting The subcommittee reviewed the personnel contracts They also discussed the School Committee Evaluation in the form of a retreat John McGarity would like to put out a survey on conducting a retreat in October to coordinate the dates Capital/Facilities Subcommittee Dore Hunter reported that the Subcommittee met and he distributed the meeting minutes for review MOTION A motion was made to enter into Executive Session to discuss strategy for Personnel Negotiations and to review Executive Session minutes, not to return to regular session. All in favor John McGarity/Lancaster Kemon Taschioglou/Lincoln Dore Hunter/Acton Laura Morrissette/Arlington Cheryl Mahoney/Boxborough Manellen Perugini/Carlisle Dave Horton/Lexington Ford Spalding/Dover Dave Manjarrez/Sudbury Mary Ellen Castagno/Wayland Hannes Klein/Bolton Jeff Stulin/Needham Jack Weis/Belmont Dave Manjarrez/Sudbury MOTION A motion was made to allow Came Lamica, Lorraine Hughes, Grace Brueckner, and John Blyzinskyj to attend the Executive Session All in favor unanimous Motion passed ADJOURNMENT The regular meeting of the School Committee was adjourned at 10.10 p.m. Respectfully submitted, Grace A Brueckner Recorder David Horton Secretary 6 ftMINUTEMAN A REVOLUTION IN LEARNING FINAL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE ATTACHMENTS TO THE MINUTES June 14, 2011 • Agenda 6-14-2011 • Agenda Notes • Minutes from 5-10-2011 • Attachments from 5-10-2011 • Follow up letter from Marielien Perugini • School committee Tracking sheet • Action item tracking and follow-up form • Technology Plan 2011-2016 • Motion to accept donation from Shire • Motion to accept donation from Dr Diane Bridgeman • Motion to accept donation from Building Supply Outlets • Motion to accept 2010 E & D funds • Motion to accept the recommendation from the RATF to amend the Regional Agreement Section IV (B)to assess total Capital Costs based on three values (Model B) • Regional Agreement Task Force Formulas Models A&B -4 pages • Draft of School Committee Goals • Jack Weis Discussion Comments • Dave Harmon Discussion Comments • Motion to accept School Committee Schedule for next year • Dates and partial agendas • Letter from District Retirement Board to Ford Spalding • Lending a hammering hand • High school retools for biotech era • Panelists discuss job training at MM • Letter from Bay Path Regional • Letter from Mary Connor • Letter from Barbara Albaro • Letter from Association of School Business Officials International re• Camie Lamica • New Tracking spreadsheet • School Committee goals from Mary Ellen Castagno • Spreadsheet FY2012 Projected Budget • School Goals (red marked) • April 14, 2011 Officers Meeting Minutes • Capital Costs Apportionment Models • Complete Compromise Model using DESE Factors • Region Agreement Formulas Models A& B -7 pages • Letter from Jodie Wigren • School Committee Proposed Meeting Dates • Dates and Partial Agenda • Town of Lancaster Board of Selectman letter • Town of Carlisle Letter • Capital/Facilities Subcommittee Mission Statement • Special Education Parents Advisory Council Summary • Models A& B Enrollment spreadsheets 7