Loading...
HomeMy WebLinkAboutSC July 20, 2010 OS.pdf IfrP1:NUTEMAN FINAL • CAREER&TECHNICAL HIGH SCHOOL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE MINUTES July 20,2010 SCHOOL COMMITTEE Members Dore Hunter Acton Present Laura Morrissette Arlington Present(Vice Chairperson) Joseph Scali Belmont Absent Kileen Burgoyne Bolton Absent Cheryl Mahoney Boxborough Present Mariellen Perugini Carlisle Present David Bearg Concord Present Ford Spalding Dover Present John McGarity Lancaster Absent David Horton Lexington Present Kemon Taschioglou Lincoln Present Jeffrey Stulin Needham Present(Chairperson) Alice DeLuca Stow Present David Manjarrez Sudbury Absent Mary Ellen Castagno Wayland Present David Harmon Weston Present(arrived at 7.26pm ) Staff Dr Edward Bouquillon Superintendent Present Camie Lamica Dir Bus&Ops Present Jim Laverty Asst SI/Principal Present Student Rep: CALL TO ORDER The meeting was called to order at 7 02 p m by Chairperson Jeff Stulin SECRETARY'S REPORT Approval of Minutes: A motion was made by Ford Spalding, seconded by Dave Bearg, to approve the School Committee minutes of June 15, 2010 with the following edit Vote in favor 9,Abstentions 2 Motion carried Dave Horton's edit. The sentence on page 7 should read "Ultimately,the school contends that the method used does not have negative impact from a college's perspective.") RECOGNITION OF GROUPS AND/OR INDIVIDUAL VISITORS Jeff Stulin announced that the SkiIIsUSA students wrote"Thank You" notes to the School Committee Dr Bouquillon introduced Patrick Spencer, Minuteman Accountant and Margaret Eickstedt, incoming Vice President of the Faculty Union CORRESPONDENCE Dr Bouquillon reviewed the correspondence that was provided in the packet Grace Brueckner asked that the last page of the"Open Meeting Law" handout be signed by each school committee member and returned to the Administration office/recorder for the files. ADMINISTRATION REPORTS Superintendent Ronald Marino,Workforce Coordinator, and Ernest Houle, Director of Community Education, have applied for several grants Minuteman was awarded approximately$140,000 in grant funds Minuteman also received $50,000 for an integrated clean energy program Dr Bouquillon announced that several positions have become open and are posted Automotive Instructor, Childcare Aide, Landscaping Technical Assistant, HVAC and a Special Education position. Dr Bouquillon will be meeting wih Frank Locker to discuss the strategic plan for the Feasibility Study SUBCOMMITTEE REPORTS Policy Revisions Alice DeLuca updated the School Committee that Dr. Bouquillon and she met for several hours on policies They discussed the possibility of renewing the NESDEC contract for updating the policies By-Laws The final approved document was provided to the School Committee on April 30, 2010 Mariellen Perugini proposed to amend the By-laws Motion A motion was made by Jeff Stulin, seconded by Mary Ellen Castagno to replace, under Article 3, sections 4 and 5 with sections 4, 5 and 6, as written in Mariellen Perugini's email Section 4 The Committee shall also appoint a person to be its administrator of special education. Such administrator shall have the duties involved in supervising the provision of all special education in the school system and other duties if the special education duties are not such as to require the devotion of full time (M G L 716.3A)At its discretion, the Committee may request the Superintendent's involvement in both the hiring process and the setting of compensation and benefits. Section 5 The Committee may also establish and appoint positions of assistant or associate superintendents, who shall report to the superintendent, and the school committee shall fix the compensation paid to such assistant or associate superintendents. The school committee shall approve or disapprove the hiring of said positions Such approval by the school committee of the recommendation shall not be unreasonably withheld, provided, however,that upon the request of the superintendent the school committee shall provide an explanation of disapproval (M.G L 71.59) Section 6 The Committee shall appoint and set compensation for school physicians and registered nurses(unless employed by the Board of Health)and supervisors of attendance and will do so based on the superintendent's recommendation Jeff Stulin reminded the School Committee that 2/3`d affirmative vote is required for the motion to pass A discussion ensued on the interpretation of the M.G.L. and other District policies were noted In addition,Alice DeLuca provided information from the Rules of Governance document Dave Horton mentioned that a representative selection committee was created for the hiring process of the Director of Special Education Mariellen Perugini reviewed the DVD recording from the School Committee By-Laws discussion and believes there is a misrepresentation of the intent in the final document Alice DeLuca noted that the bulleted points on hiring practices Mariellen Perugini reviewed, are reflected in policy GCF She also added that she did not misrepresent what the committee stated at the April meeting when drafting the final version of the By-Laws Dave Harmon stated he had exit interviews with former employees and will send out an email based on his discussions Dore Hunter asked Dr Bouquillon how he felt about the process to elect the leadership team Dr Bouquillon stated that he currently has the leadership team in place that he wants after almost 4 years. Marlellen Perugini requested that Article 3 of the original By Laws be provided in the minutes ARTICLE III DUTIES AND POWERS Section 1 The Committee shall have all the duties and powers as provided by law. Section 2 The Committee shall have the power to select and terminate the superintendent, shall review and approve budgets for public education in the District and shall establish educational goals and policies for the school consistent with the requirements of law and statewide goals and standards established by the Board of Elementary and Secondary Education (M G L 71 37) Section 3 The Committee may award a contract to a superintendent of schools and a school business administrator for periods not exceeding six years which may provide for the salary, fringe benefits, and other conditions of employment, including but not limited to, severance pay, relocation expenses, reimbursement for expenses incurred in the performance of duties or office, liability insurance, and leave for said superintendent or school business administrator (M G L 71.41) Nothing in this section shall be construed to prevent the Committee from voting to employ a superintendent of schools who has completed three or more years' service to serve at its discretion. Section 4 The Committee shall appoint one or more school physicians and registered nurses (M.G. L. 71 53) Section 5 Upon the recommendation of the superintendent,the Committee may also establish and appoint positions of assistant or associate superintendents, who shall report to the superintendent, and the school committee shall fix the compensation paid to such assistant or associate superintendents.The school committee shall approve or disapprove the hiring of said positions Such approval by the school committee of the recommendation shall not be unreasonably withheld, provided, however,that upon the request of the superintendent the school committee shall provide an explanation of disapproval (M G L 71 59) Section 6 The Committee shall appoint an administrator of Special Education or may, to meet its obligations under this section,with the approval of the Department of Elementary and Secondary Education, enter into an agreement with any other school committee to jointly appoint an administrator of special education (M G L 71 B 3A) Laura Morrissette moved the question All in favor of moving the question unanimous Vote in favor of the motion. 2; Opposed 9,Abstention 1 Motion failed EXECUTIVE SESSION A roll call vote was taken at 7 56pm as follows to enter Executive Session for the purpose of Contract Negotiation and pending litigation discussions, with intent to return to Open Session Vote in favor Dave Horton/Lexington,Alice DeLuca/Stow, Kemon Taschioglou/Lincoln, Mary Ellen Castagno/Wayland, Dore Hunter/Acton, Jeff Stulin/Needham, Laura Morrissette/Arlington, Cheryl Mahoney/Boxborough, Dave Harmon/Weston, Ford Spalding/Dover, Marlellen Perugini/Carlisle, David Bearg/Concord. RETURN TO REGULAR OPEN MEETING A roll call vote was taken as follows to return to regular open meeting at 8 32 p m Vote in favor Dave Horton/Lexington,Alice DeLuca/Stow, Kemon Taschioglou/Lincoln, Mary Ellen Castagno/Wayland, Dore Hunter/Acton, Jeff Stulin/Needham, Laura Morrissette/Arlington, Cheryl Mahoney/Boxborough, Dave Harmon/Weston, Ford Spalding/Dover, Mariellen Perugini/Carlisle, David Bearg/Concord SUBCOMMITTEE REPORTS Capital/Facilities: No Report Finance Jeff Stulin stated the Treasurer attended the Finance Subcommittee meeting Camie Lamica addressed the School Committee and reviewed the memorandum in the packet from Kevin Mahoney, Treasurer Dr Bouquillon stated that the Community Education Program is an umbrella to a number of other programs such as Summer School, Child Development Center, and Adult Education Dr Bouquillon stated that towns were complaining that they were supporting Community Education without reaping the benefits The Community Education programs are now self-sustainable Dr Bouquillon stated that the District Agreement outlines the intent for towns to provide adult evening classes and, therefore, some cost will be paid through the District budget Personnel Negotiations Laura Morrissette stated that the subcommittee discussed the School Committee Self-Evaluation document,the pending litigation and the principal's contract renewal Dr Bouquillon reviewed the Special Education Director packet with the School Committee MOTION A motion to hire Kevin Lynn as Director of Special Education was made by Laura Morrissette, seconded by Dave Harmon Dr Bouquillon is not recommending a contract at this time He and Mr. Lynn decided to evaluate the year prior to issuing a contract Mariellen Perugini noted that she sent an email in response to Dr Bouquillon's email She would like it submitted for the record Mariellen Perugini also commented that the information Dr Bouquillon distributed did not provide the transparency she'd like Dr Bouquillon summarized the comments of the committee in an email sent out several weeks ago All in favor 8, Opposed 3 Motion passed. Mary Ellen Castagno would like the Chair to check into the ruling on the motion Dave Harmon stated he will vote no on any future hiring of personnel, if there is no legal counsel advisement on the termination process Superintendent's Evaluation Jeff Stulin reviewed the document that he compiled and distributed Dr Bouquillon stated he will be using the document to establish goals. Dave Harmon would like to include a section on students and faculty on the Superintendent's Goals and Evaluation. Curriculum, Instruction and Assessment: No report Regional Agreement Task Force Dr Bouquillon said the task force will be reviewing election of School Committee members rather than by appointment The next meeting is August 3rd NEW BUSINESS China Initiative Dr Bouquillon stated that Minuteman will participate in the China Exchange A Chinese principal will be visiting for about a month A motion for the School Committee to endorse the Superintendent's participation in the China Exchange Initiative's New England Administrator Shadowing Project and to pay the cost of$2,650 00 was made by Ford Spalding, seconded by Dave Harmon Vote in favor 10, opposed 2 Motion passes Mariellen Perugini stated that given the current economic climate and that this does not directly affect curriculum, she cannot support this initiative MOTION A motion for the School Committee to approve the payment of the three unencumbered 2009 invoices for a total of $357 50 to Applied Software Technologies, Inc for website work to the School Committee portal to be charged to 010000 1110 75 705.3 50499 09622 School Committee Misc Contracted Services account,was made by Laura and seconded by Dave Harmon All in favor 11, opposed 1. Motion passed MOTION A motion for the School Committee to approve to extend the legal services contract through June 30, 2011 to Murphy, Lamere, Murphy, to represent the Committee on legal matters was made by Alice DeLuca, seconded by Ford Spalding All in favor unanimous Motion passed MOTION A motion for the School Committee to approve to dispose of surplus vehicles, 1986 Chevrolet Dump Truck(1GBHK34M1GJ148189), utilized by the Landscape Management program that was originally purchased with the Minuteman Budget was made by Jeff Stulin, seconded by Dore Hunter All in favor 11, abstention 1 Motion passed. MOTION A motion for the School Committee to approve to dispose of surplus vehicles, 1997 Chevrolet Blazer (1GNOT13W4V2174039), 1998 Oldsmobile Cutlass (1G3NB52M2W6306765), and a 1996 Nissan Pathfinder(JN8AROSYSTW028777)utilized by the Automotive trades programs that were originally donated to Minuteman, was made by Ford Spalding, seconded by Dave Harmon All in favor 11, abstention 1. Motion passed. MOTION A motion for the School Committee to approve to dispose of surplus vehicles, 1998 Volvo S70 Silver (YV1LS5549W2431431430)and 2003 Volvo V70 Blue (YV1 SW61 TX32322912), utilized by the Automotive trades programs that were originally donated to Minuteman, was made by Ford Spalding, seconded by Dave Harmon All in favor 11, abstention 1 Motion passed MOTION A motion for the School Committee to approve to dispose of surplus equipment, listed below,formerly utilized by the Auto Body/Collision Repair Program, was made by Dave Harmon, seconded by Dore Hunter All in favor 11, abstention 1 Motion passed • Kansas Jack Quadra Beam Power Tilting Frame Machine • DeVilbiss Concept/Cure Spray Booth • Uniram Cascade Spray Gun Cleaning System • Various auto body small tools MOTION FY10 Close down A motion to discuss the close down items but vote on the motions separately was made by Alice DeLuca, seconded by Ford Spalding Motion 1 A motion was made by Ford Spalding, seconded by Laura Mornssette to have$1,187,996 98 be placed in an encumbered fund for obligations incurred in FY2010 This encumbrance includes ( $823,204 75 for salaries and $364,792.23 for non-salary items All in favor unanimous Motion passed Motion 2 A motion was made by Laura Morrissette, seconded by Ford Spalding to have$373,164 32, the remaining FY2010 balance, be appropriated to E&D.All in favor. unanimous. Motion passed. Motion 3 A motion was made by Dore Hunter, seconded by Dave Harmon to have$195,289 82, the actual revenues received in excess of the budgeted revenue amounts, be appropriated to E&D.All in favor unanimous Motion passed Mary Ellen Castagno and Dave Horton were not in the room during the vote for Motion 3 Motion 4 A motion was made by Ford Spalding, seconded by Dave Harmon to have$2,904,136 00 in tuition received and due for FY2010 Chapter 74 non-resident students be appropriated to partially fund the FY2011 budget All in favor unanimous Motion passed Mary Ellen Castagno and Dave Horton were not in the room during the vote Motion 5 A motion was made by Dave Harmon, seconded by Ford Spalding to have$1,565,864 00 in anticipated FY2011 Chapter 74 non-resident students be appropriated to partially fund the FY2011 budget All in favor unanimous Motion passed Jeff Stulin stated as he has done in the past,that the fact that Minuteman is using the current year's tuition to fund the budget is a sign that we are not doing as well as we should This number has grown quite a bit over the past few years However,the administration is aware and understands that the management plan must be funded without using these funds and this number cannot continue to grow. Motion 6 A motion was made by Ford Spalding, seconded by Dave Harmon that$2,029,285 in anticipated FY2011 Chapter 70 aid and $360,000 in anticipated FY2011 Chapter7l Transportation aid be appropriated to partially fund the FY2011 budget All in favor unanimous Motion passed Motion 7 A motion was made by Mary Ellen Castagno, seconded by Dave Harmon that the FY2011 Management Revenue Budget Plan, as recommended by the Superintendent, in the amount of $16,258,679 and subject to periodic School Committee review, be adopted All in favor unanimous Motion passed Motion 8 A motion was made by Cheryl Mahoney, seconded by Dave Harmon, that$16,798 35 from a fund encumbered in prior fiscal years for prior year obligations, $494,608 from Computer Reserve Continued Appropriation, and $12,263 90 from Tailings (prior years' unclaimed checks) be added to the previously voted balance in the FY2010 E&D Fund and that$580,306 be appropriated to an Excess and Deficiency Fund for FY2010.This will bring the Uncertified E&D balance to $789,329, less any grant or revolving account deficit balance amounts, and certified by the Department of Revenue. The 5% E&D amount authorized under state law is$811,934 All in favor unanimous Motion passed Motion 9 A motion was made by Ford Spalding, seconded by Dave Harmon,that the Chairperson, or in his (her)absence the Vice Chairperson, be authorized until the first School Committee meeting in September, 2010,to receive bids and award contracts to the lowest responsible and responsive bidder for any category of material or service for which the total award to one bidder does not exceed $50,000, provided however,that no such contract shall be award except after compliance with the applicable provisions of Chapter30(b)or Chapter 40, Section 48, of the General Laws, and provided further,that,in the event the Chairperson or Vice Chairperson determines that any contract should be awarded to other than the lowest responsible and responsive bidder, or that the annual total of an award will exceed $50,000 He (she)shall not make such awards except after oral or written approval by a majority of the members of the School Committee All in favor. unanimous Motion passed UNFINISHED BUSINESS A motion to appoint Superintendent Bouquillon to be the temporary presiding officer,for the sole propose of running the election for the next chairperson of the School Committee,was made by Jeff Stulin seconded by Ford Spalding.All in favor unanimous Motion passed Chair Nominations: Dr Bouquillon opened the floor for nominations for the election of a Chair Laura Morrissette nominated Ford Spalding Mariellen Perugini nominated Dore Hunter Dr Bouquillon stated the agreed upon process for voting from the Minuteman By Laws The School Committee voted as follows Jeff Stulin/Needham voted for Ford Spalding Laura Morrissette/Arlington voted for Ford Spalding Cheryl Mahoney/Boxborough voted for Ford Spalding Dave Harmon/Weston voted for Dore Hunter Ford Spalding/Dover voted for Ford Spalding Mariellen Perugini/Carlisle voted for Dore Hunter David Bearg/Concord voted for Ford Spalding Dave Horton/Lexington voted for Ford Spalding Alice DeLuca/Stow voted for Ford Spalding Kemon Taschioglou/Lincoln voted for Ford Spalding Mary Ellen Castagno/Wayland voted for Dore Hunter Dore Hunter/Acton voted for Ford Spalding Dr Bouquillon then asked David Harmon, Mary Ellen Castagno and Mariellen Perugini if they wished to change their vote 3 times each and none changed. Ford Spalding was elected as Chair by a vote of 9 to 3 Dr Bouquillon thanked Jeff Stalin for his years of service as Chair and presented him with a plaque and a year book Vice Chair Nominations: As the newly elected Chair, Ford Spalding accepted nomination for the office of Vice Chair. Mariellen Perugini nominated Dore Hunter, Dave Horton nominated Alice DeLuca. The School Committee voted as follows. Dave Horton/Lexington voted for Alice DeLuca Alice DeLuca/Stow voted for Alice DeLuca Kemon Taschioglou/Lincoln voted for Alice DeLuca Mary Ellen Castagno/Wayland voted for Dore Hunter Dore Hunter/Acton voted for Dore Hunter Laura Morrissette/Arlington voted for Alice DeLuca Cheryl Mahoney/Boxborough voted for Alice DeLuca Dave Harmon/Weston voted for Alice DeLuca Jeff Stulin/ Needham voted for Alice DeLuca Mariellen Perugini/Carlisle voted for Dore Hunter David Bearg/Concord voted for Alice DeLuca Ford Spalding/Dover voted for Alice DeLuca Ford Spalding asked the School Committee if anyone would like to change their vote No member changed their vote Alice DeLuca was elected as Vice Chair by a vote of 9 to 3 Secretary Nominations Ford Spalding accepted nomination for the office of Secretary Cheryl Mahoney nominated Dore Hunter, Dave Harmon nominated Mary Ellen Castagno, and Kemon Taschioglou nominated Dave Horton The School Committee voted as follows Dave Horton/Lexington voted for Dave Horton Laura Morrissette/Arlington voted for Dave Horton Kemon Taschioglou/Lincoln voted for Dave Horton Mary Ellen Castagno/Wayland passed on voting Dore Hunter/Acton voted for Dore Hunter Alice DeLuca/Stow voted for Dave Horton Cheryl Mahoney/Boxborough voted for Dore Hunter Dave Harmon/Weston voted for Mary Ellen Castagno Jeff Stulin/Needham voted for Dave Horton Mariellen Perugini/Carlisle voted for Dore Hunter David Bearg/Concord voted for Dave Horton Mary Ellen Castagno decided to cast her vote for Dore Hunter Ford Spalding asked if anyone wanted to change their vote. Dave Harmon changed his vote to Dave Horton Ford Spalding/Dover voted for Dave Horton Dave Horton was elected as Secretary by a vote of 8-4 Dore Hunter stated that the School Committee has achieved what he had hoped and it is that the committee is sharing the leadership of the committee Ford Spalding agreed with his statement Ford Spalding stated that he would like to recommend that the officers meet monthly to discuss the agenda and appropriate topics, at least monthly, prior to the School Committee meeting These meetings will be posted in accordance with the Open Meeting Law MOTION A motion to accept the proposed FY11 School Committee meeting dates was made by Jeff Stulin, seconded by Dave Bearg Mary Ellen Castagno stated in general that she will have conflicts Ford Spalding requested the School Committee forward any conflicts to him If there is an issue with having a quorum then the date will be addressed Jeff Stulin moved the question, seconded by David Bearg. All in favor unanimous Motion passed MOTION A motion to move the appointment of subcommittee members to the September 2011 meeting was made by Jeff Stulin, seconded by Dave Harmon All in favor unanimous Motion passed Laura Morrissette stated that she requested comments from the school committee on the self-evaluation She received one response from Alice DeLuca and contacted the attorney for review. It will be discussed at a future meeting Ford Spalding will be contacting the School Committee to discuss subcommittee assignments and general topics He also stated that he will share all communications with the entire School Committee within reason Jeff Stulin publicly thanked Laura Mornssette for her serving as Vice Chair. ADJOURNMENT A motion to adjourn was made by Dave Horton, seconded by Dave Bearg. All in favor. unanimous. Motion passes The regular meeting of the School Committee was adjourned at 10 03 p m Respectfully submitted, Grace A Brueckner Recorder David Horton Secretary MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT 1 SCHOOL COMMITTEE ATTACHMENTS TO THE MINUTES July 20, 2010 • Draft Minutes dated June 15, 2010 • School Committee Attachments to the Minutes dated June 15,2010 • Correspondence o Letter - Our Lady of Fatima o Honor Roll - Q4 2009-10 o Equipment Donation o Open Meeting Law Guide • School Committee By Laws • Email exchange titled "ByLaw agenda item 7/20/10" • Finance Sub-Committee. Jeff Stulin o Cash Accounts report o Suggested Motions and Revised Suggested Motions o Budget Close Down Report For Fiscal Year 2010 o Treasurer's Report - Listing Bank Accounts Closed • School Committee 2010-11 Proposed Meeting Dates • School Committee Self-Evaluation • Murphy, Lamere, & Murphy legal review response of School Committee Self-Evaluation • Special Education Status/Recommendation email and report • Email titled "Hiring Policies" • Minuteman Policy GCF • Articles o Myth Busting - Boston Globe o Minuteman students earn medals at SkilIsUSA competition - Wicked Local, Lexington • Press Release* o Students From Minuteman Career &Technical High School In Lexington Earn Eleven Medals At National SkiIIsUSA Conference In Kansas City