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Home My WebLink AboutSC February 23, 2010 OS.pdf lifitrIMILITErIFIN FINAL AREER&TECHNICAL HIGH SCHOOL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE MINUTES February 23, 2010 SCHOOL COMMITTEE Members: Dore Hunter Acton Present Laura Morrissette Arlington Present (Vice Chairperson) Joseph Scali Belmont Present Kileen Burgoyne Bolton Absent Cheryl Mahoney Boxborough Present Mariellen Perugini Carlisle Present John Lang Concord Present (Secretary) Ford Spalding Dover Present John McGarity Lancaster Present David Horton Lexington Present Kemon Taschioglou Lincoln Present Jeffrey Stulin Needham Present (Chairperson) Alice DeLuca Stow Present David Manjarrez Sudbury Present Mary Ellen Castagno Wayland Present David Harmon Weston Absent Staff: Dr. Edward Bouquillon Superintendent Present Camie Lamica Dir Bus & Ops Present James Laverty Asst SI/Principal Present Janet Killeen Business Manager Present Student Rep: Ken March Absent MEETING CALL TO ORDER The meeting was called to order at 7.02pm by Chairperson Jeff Stulin SECRETARY'S REPORT Approval of Minutes: A motion to hold the minutes from the January 13th meeting and propose that a short form is adopted for those minutes was made by Alice DeLuca, seconded by Dore Hunter All in favor: 13, Opposed: 1. Motion passed. Jeff Stulin noted that the School Committee voted, under the previous administration, that short form minutes be recorded. A motion to approve the School Committee minutes of January 19, 2010 with the agreed changes was made by Ford Spalding, seconded by John Lang. All in favor. unanimous. Motion passed. Amended Motion: A motion was made to hold the minutes from the January 13th meeting and propose that a short form is brought back to review at the following meeting was made by Ford Spalding, seconded by Dore Hunter All in favor unanimous Grace Brueckner requested that the School Committee complete the Conflict of Interest/Ethics online test and print the final receipt. In addition, each School Committee member must sign the distributed summary sheet and return both, the online test receipt and signed summary sheet, to Minuteman. 1 M:NIJTEMFIN FINAL CAREER&TECHNICAL HIGH SCHOOL RECOGNITION OF GROUPS AND/OR INDIVIDUAL VISITORS Bill Blake, CIA, Lori Crimmons, MPA, Michelle Roche, CTE, Sarah White, Horticulture Instructor, Scott Coppock, Advisory Committee Chair and Maryanne Ham, Business, Financial, Legal Instructor are in attendance. CORRESPONDENCE Dr. Bouquillon stated that many articles and letters were distributed in the School Committee packet. He also stated that Minuteman has received an increase in press coverage. ADMINISTRATION REPORTS Career Technical Education: Michelle Roche announced that Minuteman received the Perkins Grant Award She continued to present on current projects for Career and Technical Education. (Presentation available for the record.) General Advisory Joint Meeting: Scott Coppock stated that he is the Chair of the General Advisory Board. Mr. Coppock outlined the roles and responsibilities of the Advisory Board and stated he'd like to establish a more structured committee. Michelle Roche reminded the School Committee that a draft copy of the Advisory Committee Guide is provided in the packet and feedback would be appreciated Ford Spalding stated that as we continue with the Building Project, the Advisory Committee would be very useful in determining facilities needs for the curriculum based on professional and economic demands Alice DeLuca asked if there was a policy that the School Committee could adopt that would help with the expedite setting the structure for the Advisory Committee Michelle Roche added that the School Committee would need to vote on the final copy of the Advisory Committee Guide Principal's Report: Jim Laverty requested approval for student activities. MOTION A motion to approve the SkilIsUSA overnight trip was made by John McGarity, seconded by Dave Manjarrez. All in Favor: unanimous. Motion passes. MOTION A motion to approve Future Farmers of America overnight trip was made by Dore Hunter, seconded by Joe Scali All in Favor unanimous. Motion passes MOTION A motion to approve Minuteman Parent Association out of state ski trip was made by Dore Hunter, seconded by Ford Spalding All in Favor unanimous Motion passes Mr Laverty reviewed the Graduation document that was distributed, including cost and venues. Mr. Laverty conducted an AlertNow Survey and determined that a change in venue and date was strongly not preferred Graduation will not change this year, however will be changed next year. SUB-COMMITTEE REPORTS Policy Revisions: Alice DeLuca asked that the School Committee review the draft bylaws She outlined some changes and additions. Alice DeLuca requested that the School Committee comment on the Draft Rules of Order a week before the next School Committee Jeff Stulin stated that this is a document that needs to be "right" and perhaps have the 2 �r1.NTIJTEMIGH FIN FINAL School Committee's attorney review it. School Committee members asked for clarification about the Draft and various sections Finance: Jeff Stulin stated that there will be a financial presentation outlining oversight of Minuteman as a whole. He stated the role of the School Committee will change drastically and they will have a major role in the oversight. Jeff Stulin provided a historical review of the financial oversight under the previous two administrations. He also reviewed the financial oversight accomplishments under the current administration Jeff Stulin commented that the 5 page report that was distributed in the School Committee packet will be the oversight report that the School Committee will be receiving four times a year Camie Lamica presented the goals for the administration financial oversight She highlighted the significant areas that will be targeted in the 6-8 month time frame. Jeff Stulin reviewed the revolving accounts and how they are linked to specific statute. Jan Killeen provided examples of the complex and simple Revolving accounts and the laws that apply to them Personnel Negotiations: Laura Morrissette reviewed the recommended Superintendent's Evaluation Form. MOTION A motion to approve the Superintendent's Evaluation form and Goals was made by Jeff Stulin, seconded by John McGarity All in favor. unanimous. Motion passed. Laura Morrissette and Camie Lamica reviewed the recommended Treasurer's job description. MOTION A motion to accept Treasurer's job description as presented was made by Alice DeLuca, seconded by Ford Spalding. All in favor: unanimous. Motion passed. MOTION A motion to approve the Treasurer and Assistant Treasurer hiring timeline was made by Alice DeLuca, and was seconded. All in favor: unanimous. Motion passed. Laura Morrissette outlined the hiring procedure where a task force would be created. MOTION A motion to approve the process of having 3 School Committee members, 1 person from the Personnel Negotiation Sub-Committee, 1 from the Finance Sub-Committee and 1 other School Committee member, and an external consultant to bring forth the finalist to the School Committee, was made by Jeff Stulin, seconded by Dore Hunter. All in favor. unanimous. Motion passed. Marielien Perugini nominated Cheryl Mahoney to serve on the task force. MOTION A motion was made to appoint Cheryl Mahoney to Treasurer's task force was made by the Dore Hunter, seconded by Dave Manjarrez All in favor unanimous Motion passed Communication Task Force: Ford Spalding stated that only one member, Dave Harmon from Weston, requested that the Communication Task Force present to the Weston Officials. 3 I1 NTIJTEMFIIGH N FINAL IL Dave Harmon forwarded an email with a list of questions from the Weston Officials. Ford Spalding and the committee agreed on the answers and drafted a response which was forwarded to the School Committee and the Weston Officials. A meeting is not confirmed, but may be on March Stn NEW BUSINESS Cheryl Mahoney asked if administration can put together a one page document for Town Meeting on the Warrant Article. A motion for the Minuteman Regional Vocational Technical School Committee approve to the payment of one unencumbered 2008 bill from 2010 budget funds. $190.00 to NABS, Inc. for binding service from the Graphics budget was made by Jeff Stulin, seconded by Dore Hunter Vote in favor unanimous Vote passed. UNFINISHED BUSINESS ADJOURNMENT A motion to adjourn was made by John Lang, seconded by Dore Hunter. All in favor: unanimous. Motion passed. The regular meeting of the School Committee was adjourned at 9:56pm. Respectfully submitted, Grace A Brueckner Recorder John Lang Secretary to the Committee 4