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HomeMy WebLinkAboutApril 27, 2010 OS.pdf ati P7iNUTEMF1N FINAL CAREER&TECHNICAL HIGH SCHOOL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE MEETING MINUTES April 27,2010 SCHOOL COMMITTEE Members: Dore Hunter Acton Present Laura Mornssette Arlington Present Joseph Scali Belmont Present Kileen Burgoyne Bolton Absent Cheryl Mahoney Boxborough Present Mariellen Perugim Carlisle Present John Lang Concord Present Ford Spalding Dover Present John McGarity Lancaster Present David Horton Lexington Present Kemon Taschioglou Lincoln Present Jeffrey Stulin Needham Present Alice DeLuca Stow Present David Maniarrez Sudbury Present Mary Ellen Castagno Wayland Present David Harmon Weston Present Staff: Edward Bouquillon Superintendent Present Camie Lamica Dir Bus&Ops Present James Laverty Asst SI/Principal Present Janet Killeen Asst. Bus. Mgr Present Student Rep: Ken March Student Rep Absent Guests: David Bearg Ed Teehan Ernie Houle SCHOOL COMMITTEE MEETING CALL TO ORDER The meeting was called to order at 7.03 pm by Chairperson Jeff Stulin SECRETARY'S REPORT Approval of Minutes: A motion to approve the School Committee minutes of March 23,2010 was made by Ford Spalding, seconded by Dore Hunter All in favor unanimous Motion passed. A motion to approve the School Committee minutes of March 30,2010 with the agreed changes was made by Dore Hunter, seconded by Ford Spalding All in favor unanimous Motion passed Alice Deluca noted that she still wants the video of the meeting 758 Marrett Road Lexington, MA 02421 ► T 781.861.6500 >a. F 781 863 1747 ► TDD 781 861.2922 ► minuteman org Serving Acton,Arlington, Belmont,Bolton,Boxborough,Carlisle,Concord,Dover,Lancaster,Lexington,Lincoln,Needham,Stow,Sudbury,Wayland and Weston Massachusetts School Building Authority needs to address the lack of capacity in Career&Technical Education schools in the region. A letter will be coming to support our efforts and their commitment She is also pleased with our regional district task force approach Dr Edward Bouquillon reported that we have 375 applications including over 200 for the freshman class and 138 post graduates About 110 are in-district We have accepted over 105 in-distnct freshmen and 80 out-of-district Principal: Mr. Laverty stated that the current student handbook has been reviewed by legal counsel and several sections have been amended We are still on hold regarding legislation on bullying until this legislative action The Curriculum,Instruction&Assessment(CIA)Sub-Committee will receive an electronic copy for their next meeting and the handbook will be brought to the School Committee at their May meeting MOTION A motion to approve the National Sea Shore overnight trip for Environmental freshmen and juniors was made by Alice DeLuca, seconded by John Lang All in Favor unanimous Motion passes MOTION A motion to approve an overnight tnp for Plumbing and Heating,Ventilating,Air Conditioning(HVAC) to Providence was made by Ford Spalding, seconded by Dore Hunter All in Favor. unanimous. Motion passes Costs are being borne by Arlex Oil Mr Laverty stated the May meeting will be in the Instructional Resources Center(IRC) Skills USA students will be requesting District support to go to Nationals, student government folks will have a presentation,Ken March's replacement will be announced,and Distributive Education Clubs of America (DECA)and FFA students who have won dunng the year will be present SUB-COMMITTEE/TASK FORCE REPORTS Policy Revisions: Alice DeLuca reviewed the draft bylaws revisions and final questions were resolved. (attachment) MOTION A motion to accept the bylaws was made by Dore Hunter, and was seconded. All in Favor unanimous Motion passed Jeffrey Stulin distributed a list of governance issues that still need to be resolved mechanics of candidacy, elections,and voting for officers,Rules of Order, sub-committee membership& reorganization; minutes,professional development of new and all members,and School Committee self- evaluation Finance: Jeffrey Stulin reported that the Finance Sub-Committee had a meeting The Mill Street appraisals have been completed that Carne Lamica will email them out to the members MOTION A motion to not be a Choice school m fiscal 2011 was made by Alice DeLuca, seconded by Laura Momssette All in Favor unanimous. Motion passes. It was noted that we support the Choice program but cannot approve it for Minuteman because of the low reimbursement rate MOTION A motion to set the out-of-district tuition at$16,800 with a Special Education surcharge of$5,000 for fiscal 2011 was made by Jeffrey Stulin, seconded by David Harmon All in Favor unanimous Motion passed Camie Lamica included a more up-to-date statement of Revolving and Other Non-Revolving Accounts, including budgets, and a financial report on the operating budget in the packet She stated that she has been updating the Financial Guidelines document developed with Mark Abrahams and Janet Killeen to include BudgetSense and the new treasurer's position It will be given to the Finance Sub-Committee in May and the School Committee in June for information purposes. She is also working with the Finance Sub-Committee on a capital plan and reviewing the warrant approval process. Came Lamica alerted the School Committee that there is pending legislation regarding an early retirement incentive that would include Minuteman Retirement System members If it passes, a special meeting may have to be called Capital/Facilities: Ford Spalding reported that they have not met Administration is working on getting the feasibility study passed by the town meetings. PersonnelNegotiations: Laura Morrissette reported that they have not met Curriculum,Instruction&Assessment: David Horton reported that the Sub-Committee met Kevin Miller attended to present information on calculating grade point average and the use of weighted averages Michele Roche addressed curriculum alignment between clusters and provided the Vocational Technical Frameworks developed by the State. Regional Agreement Task Force: Ford Spalding reported that they are making progress and are currently looking at Minuteman's and others' agreements. Jeffrey Stulin noted that the fact that everyone agrees that give and take will be necessary. Camie Lamica said that she will provide the assessment worksheet as professional development next month Communications Task Force. Ford Spalding stated he thinks they have done their job. NEW BUSINESS MOTION A motion to transfer$4,000 from Special Education to Duplicating to correctly allocate Xerox lease- purchase payments was made by Jeff Stulin, seconded by Dore Hunter. All in Favor. unanimous. Motion passed. MOTION A motion to pay a 2008 bill from 2010 funds was made by Jeff Stulin, seconded by Dore Hunter All in (Camie Lamica or Jan Killeen) stated that this bill had dust been presented to the school district for work completed—2008. Favor unanimous Motion passed. ADJOURNMENT A motion to adjourn was made by Dore Hunter,and was seconded All in Favor unanimous Motion passed The regular meeting of the School Committee was adjourned at 10.09. Listed attachments are available Respectfully submitted, Janet B. Killeen Acting Recorder John Lang Secretary to the Committee FINAL MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SCHOOL COMMITTEE MEETING MINUTES May 25, 2010 SCHOOL COMMITTEE Members: Dore Hunter Acton Present Laura Morrissette Arlington Present Joseph Scali Belmont Present Kileen Burgoyne Bolton Present Cheryl Mahoney Boxborough Present Mariellen Perugini Carlisle Present John Lang Concord Present Ford Spalding Dover Present John McGarity Lancaster Present David Horton Lexington Present Kemon Taschioglou Lincoln Present Jeffrey Stulin Needham Present Alice DeLuca Stow Absent David Manjarrez Sudbury Present Mary Ellen Castagno Wayland Present David Harmon Weston Present Staff: Edward Bouquillon Superintendent Present Came Lamica Dir Bus & Ops Present James Laverty Asst SI/Principal Present Janet Killeen Asst Bus Mgr Present Student Rep. Ken March Student Rep Present Guests. David Bearg Melody Oriel SCHOOL COMMITTEE MEETING CALL TO ORDER The meeting was called to order at 7 05 pm by Chairperson Jeff Stulin SECRETARY'S REPORT Approval of Minutes. Approval of the minutes was postponed until the June meeting. RECOGNITION OF GROUPS AND/OR INDIVIDUAL VISITORS James Laverty introduced the SkiIIsUSA students and their advisors, Janine Baker and Terry Regan The students introduced themselves, described any medals they had won, and whether they would be attending Nationals James Laverty noted that just to make it to States put them in the top 10% in Massachusetts 67 students attended States and 22 are going to Nationals Ken March was the first recipient of the Legacy Award for teamwork which was started by SkiIIsUSA this year. Tracey Sierra introduced this year's Student Council and distributed a tri-fold brochure developed by the students to highlight available student government positions She summarized the activities for the year which culminated in a f on the Hill escorted by Dr Edward Bouquillon and James Laverty New positions for the coming year were A.viounced FINAL Stulin presented John Lang, School Committee member from Concord, with a plaque recognizing his six years of service to Minuteman. This was his last meeting. CORRESPONDENCE Public Relations Material James Laverty directed the Committee's attention to the articles pertaining to Minuteman that were included in the packet ADMINISTRATION REPORTS Superintendent: Dr Edward Bouquillon reported that Arlington unanimously approved both the feasibility study and the 2011 budget. Belmont is the only town that has disapproved the feasibility study He has met with Belmont's select board, town manager, and town counsel over the last few weeks and they have endorsed a new motion The Committee can revote the March 30th motion regarding the feasibility study, changing the amount to $724,000 and adding a third section that includes recognition of the conditions of process as outlined in the correspondence from Massachusetts School Building Authority dated May 3`d and the amended Article of the Town of Arlington, which are in alignment with each other If the Committee revotes the motion, the towns would have the option of calling a special town meeting within 60 days The amended Arlington Article calls for completing the enrollment study first, finalizing the strategic plan, articulating the work of the Regional Agreement Task Force, discussion by the Minuteman School Committee, and bringing the results forward to the towns for their approval Once the results are approved, we will move forward with hiring an Owner's Project Manager Jeff Stulin noted that taking this vote invalidates all the town votes that have been taken otion to put the first article on the table which appropriates the sum of$724,000 was made by David Manjarrez, seconded by David Harmon Following further discussion, David Manjarrez withdrew the motion and it was decided to table the vote until the June 15th meeting to give Dr. Bouquillon time to discuss the amended motion and the rationale behind it with the fourteen member towns that have already approved the feasibility study as originally presented Student Representative: James Laverty recognized student representative Ken March, as this was his last meeting Ken March reported on a successful year for Minuteman's athletic teams, particularly lacrosse, softball, and tennis, as well as the SkilIsUSA competitors He made note of the emphasis administration has put this year on educating students about bullying and observed that bullying is at a minimum - Minuteman is a friendly school to be around Jeff Stulin expressed the School Committee's thanks for Mr March's service to the School Committee Principal. James Laverty discussed the Student Handbook. David Horton noted that the school will update the section on bullying when the legislation is finalized. The section on discipline of special needs students will also be addressed The Curriculum, Instruction &Assessment Sub-Committee unanimously recommended forwarding the Handbook to the School Committee Information on the placement of security cameras and relevant legal policies was discussed. A motion to accept the Student Handbook with the addition of the index was made by David Horton, seconded by Ford Spalding David Horton withdrew the motion as all pages were not included in the packet received by School Committee members. James Laverty said that the Senior Awards Night will be June 3rd Graduation is scheduled for 2 00 Sunday June 6th The new student and parent orientation will be June 12th Mr Laverty thinks there will be a significant increase in the number of ninth graders, perhaps as high as 150 to 160 FINAL ?"9-COMMITTEE/TASK FORCE REPORTS .cy Revisions- Jeff Stulin led a discussion on the proposed policies on two procedures for annual elections submitted by Alice DeLuca and himself It was decided that he will submit a revised procedure that merges the two documents at the next meeting. The procedure will start with nominations for the position of Chairperson at the School Committee meeting prior to the election (i e the June meeting)and postponing the selection of committee chairs until the September meeting It was also decided that the vote would be an oral ballot rather than a written ballot David Manjarrez's proposal to amend the Bylaws to allow the Chair and Vice-Chair to serve two consecutive terms was discussed. MOTION A motion to replace the last two sentences of Article V, Section 2 of the School Committee Bylaws with "A Chair or Vice-Chair may succeed themselves in office for one (1) additional term for a total of two consecutive terms if nominated and re-elected by the School Committee After twelve months or more out of office, a former Chair who has served two consecutive terms may again be eligible to run for a School Committee office "was made by David Manjarrez, seconded by David Horton A motion to amend the last sentence to delete "who has served two consecutive terms"was made by Jeff Stulin Cheryl Mahoney further amended Jeff Stulin's motion to add "a former Chair or Vice-Chair". The motion was seconded by Ford Spalding. All in Favor. 11. Abstentions. 1. Motion passed. Jeff Stulin postponed discussion on the Proposed Rule of Order to the June meeting. Finance: Jeff Stulin reported that the auditors will present the 2009 audit at their next meeting on June 1st at 6 00 lie Lamica reviewed the procedure used for the calculation of FY 2011 member town assessments Personnel/Negotiations- Dr. Edward Bouquillon announced that Will Verbits, our SPED Director, has taken a position with Needham The appointment process was discussed including the role of the School Committee as written in the School Committee Bylaws and its actual participation in the selection process. MOTION A motion that the School Committee appoint two members to serve on the Search Committee and work with the Superintendent was made by David Harmon, seconded by Dore Hunter All in Favor 11 Opposed 2 Motion passed MOTION A motion to appoint David Horton and Mary Ellen Castagno as the two representatives to the Search Committee was made All in Favor. unanimous. Motion passed. MOTION A motion to extend the School Committee meeting another 30 minutes was made by Dore Hunter and seconded All in Favor unanimous Motion passed Dr. Edward Bouquillon recommended approval of the Assistant Superintendent's contract. He and James Laverty are going through the formal evaluation process now and he will recommend any possible changes to the Personnel Sub- Committee Action will be brought forward to the June School Committee meeting ra Morrissette asked that the School Committee complete the Superintendent's evaluation by June 10th and return ft to Jeff Stulin The evaluations will be compiled and a summary brought to the June School Committee meeting FINAL riculum, Instruction &Assessment. The missing Handbook pages were distributed. MOTION A motion to accept the Student Handbook was made by Jeff Stulin, seconded by Kileen Burgoyne All in Favor unanimous Motion passed Regional Agreement Task Force. Dr Edward Bouquillon reported that the Task Force is addressing the capital apportionment issue and reviewing other vocational district agreements. They will recommend a preferred model at the finish of the next meeting so he can develop a potential impact report. They will also discuss a transition plan, proportional voting, town withdrawal, and operating apportionment Dr Bouquillon will meet with Dave Tobin and Henry Hall to prepare for the June 10th meeting Communications Task Force. No longer needed NEW BUSINESS Jeff Stulin reviewed a document he prepared describing his "unwritten job description" as chairperson of the Minuteman School Committee Dore Hunter said that he visited the Acton Middle School and observed its operation He recommended that other Committee members do the same if their towns have a Middle School Program .ryl Mahoney and Alice DeLuca spoke with Governor Deval Patrick during his visit to Boxborough regarding regional transportation He said he will continue to tie any reductions in transportation reimbursement directly to Chapter 70 Aid. ADJOURNMENT A motion to adjourn was made by Ford Spalding, seconded by David Manjarrez All in Favor unanimous Motion passed The regular meeting of the School Committee was adjourned at 10 45 Listed attachments are available Respectfully submitted, Janet B Killeen Acting Recorder John Lang Secretary to the Committee