Loading...
HomeMy WebLinkAboutFINAL OS minutes 7.9.13.pdf FINAL Approved 9 3 13 OPEN SESSION MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SPECIAL MEETING OF THE SCHOOL COMMITTEE MEETING JULY 9,2013 7 00 PM PAUL REVERE ROOM,MINUTEMAN HIGH SCHOOL Present. Alice DeLuca,Chair(Stow) Kemon Taschioglou(Lincoln) Jeff Stulin,Vice-Chair(Needham) Laura Mornssette(Arlington) Came Flood, Secretary(Concord) Jack Weis(Belmont) Ford Spalding(Dover)(left at 10 15 PM) Mary Ellen Castagno(Wayland)(left 10 35 PM) Cheryl Mahoney(Boxborough) David Horton(Lexington) Dave Manjarrez(Sudbury) Daniel Mazzola(Lancaster)(left at 10 15 PM) Absent.Don Rober(Carlisle),David O'Connor(Bolton) Others Present. Ed Bouquillon,Elizabeth Rozan,Ernie Houle,Kevin Mahoney,DeAnne Dupont,Eugene DiPaolo,Diane Dempsey, Sheila Nagle,Laurie Elliott,John Pelletier,Marjorie Daggett,Dennis Berry 1. CALL TO ORDER. OPEN SESSION The Chair called the meeting to order at 7 00 PM 2. PUBLIC COMMENT The Chair opened the floor for Public Comment Dave Manjarrez,member from Sudbury,announced that he was recording the meeting,and he went to the public microphone to give comment He expressed his opinion that the offering of a one-year contract to the Superintendent at the 6 18 13 meeting was a flawed process,and that it should have been by a 2/3 super majority vote of sitting representatives He suggested that the two staff members who spoke in favor of the renewal had a vested interest and that one speaker had violated Minuteman's procurement policy He noted that while pointing out MGL violations may be viewed as harassment,and while complaints continue to cost the District legal fees,they will continue as long as the Committee shows disregard for the law and the process He pointed out that not debating issues ensures conflict,and he urged that members get to know the law He stressed his view that a flawed process impacts the Minuteman students 3. CHAIR'S REPORT,Alice DeLuca a. Training Update The Chair noted three trammgs were intended for 2012-13,but only one was held She has heard suggestions for future tramings related to core values,organization development,management training,and the professional learning community model She also referred to the School Committee Norms,approved by the School Committee on 9 27 11,which are posted on the wall of the Paul Revere Room, and she read them as a reminder b Questions regarding District Email Security The Chair referred to materials in the packet related to Ms Castagno's email security concerns She invited the Director of Educational Technology,Annamaria Schrimpf,to the table for this discussion,and suggested a motion, which was moved(Taschioglou)and seconded(Flood),to direct the Director of Educational Technology to investigate the concerns and report back to the full School Committee Ms Castagno reviewed the sequence of events that prompted her concern that email received in her Minuteman account from May 31-through June,2013 were opened by someone other than herself She offered her opinion that this is a violation of privacy,given that personal email correspondence may contain sensitive communication with parents,students,or constituents In response,Ms Schrimpf explained that any correspondence sent or received from the District system is accessible without question,according to the Public Records Law,and that an"e-discovery"could occur in response to a Public Records Request,or in routine testing of system integrity Ms Castagno questioned whether Ms Schrimpf 1 had been asked to access her email,and she confirmed that she had Dr Bouquillon clarified that this was done in the context of learning about Ms Castagno's concern initially Ms Castagno asked Mr Stuhn and Mr Horton if their email was accessed,and they pointed out that they were not aware of it having happened Ms Schrimpf explained that in the context of an e-discovery,numerous email accounts may be accessed based on need or search criteria,not necessarily to access a specific person's email Discussion ensued around why email would be opened,who might have made a public records request,that anyone can make a request,the responsibility of the District to access emails in response to a request,and the frequency of requests Ms Schrimpf clarified that nothing sent or received on the District system should be considered personal email She referred to the Acceptable Use Policy,which clearly states this,and noted that all members having an Minuteman account have signed it It was noted that a report would be helpful to better understand the situation Suggestions for dealing with this going forward included providing a disclaimer so that the public is aware that their email communication with School Committee members is not private,and notifying members when their email has been accessed The practicality of this was raised for consideration An opinion was offered by a member that the tone and manner of the introductory remarks heard earlier were inappropriate,disrespectful,and insulting A member then moved the question to end the debate The Chair noted that this required a 2/3 majority(8)vote, and the vote was taken as follows ACTION 2013#89 Moved(Spalding)and seconded(Stulin) To move the question and end debate Vote. 7 in favor, 5 opposed(with 12 members present) This did not pass,and the discussion continued It was noted that public records requests are in themselves public records It was also noted that email searches can be content based,or relating to recipient, sender,or body A member referenced the Harvard University cheating scandal as an example of other situations where privacy was at issue,and he suggested that identifying if a request was made,by whom and why lifts the cloud of suspicion Ms Castagno noted that she had requested of the Chair on 6 18 that this issue be made known to School Committee at the 6 18 meeting,but that it had not been It was clarified that the Chair did ask the Director of Educational Technology to look into the matter when she first heard of it,on the advice of counsel The Chair noted that the first complaint received on 6 18 had been prepared for distribution as Ms Castagno had requested,but since the item was not on the agenda,it was inadvertently not distributed,given the volume of paper distributed during that meeting It was also pointed out that members have been warned during OML trammgs in the past that all email is subject to public record law,and that email correspondence should be copied to the School Committee drop At the end of this discussion,a 2 week time-frame was decided upon for receipt of the report The following vote was then taken ACTION 2013#90 Moved(Taschioglou)and seconded(Flood) To direct the Director of Educational Technology to investigate the matter and report back to the School Committee within 2 weeks Vote. Unanimous The Director of Educational Technology requested that an email outlining basic parameters for inclusion in the report be sent to her, and the Chair affirmed that this would be provided Given that the next regular meeting is scheduled for September,a member asked if the report could be received before then,and this was also affirmed It was noted by a member that while the report could be shared with the School Committee when it is received within 2 weeks,members must refrain from responding or deliberating on it when it is received,according to the Open Meeting Law 2 c Consideration of OML Complaint#7 The Chair explained that this complaint came from the member from Sudbury,and was made against the member from Arlington She noted that because the member from Arlington agreed to discuss this in Open Session,there was no need for an Executive Session She asked for a motion to waive Attorney/Client Privilege relative to a brief opinion from counsel on the position of the Massachusetts Attorney General's office regarding email correspondence among Committee members,and the following vote was taken ACTION 2013#91 Moved(Mahoney)and seconded(Flood) To waive the Attorney/Client privilege in order to discuss a brief opinion from counsel regarding email correspondence among Committee members Vote: 11 in favor,1 abstention The July 8,2013 letter from the Attorney(Attachment A)was distributed and read,and a motion was requested to direct the chair to send the response letters distributed at the table to the Attorney General and the complainant (Attachment B),and to pass a resolution about email discussion among members,noted in the letter to the Attorney General A motion was made(Stulin)and seconded(Flood),as descnbed Discussion ensued about the weight of a resolution,and the violation potential of sending edits on a document, sending opinions,sending out reports or data It was clarified that to do so through a single person(namely the Administrative Assistant)is not a violation,but to deliberate outside of the open meeting is a violation The question of whether attempts to resolve Open Meeting Law complaints informally was raised,and the complainant noted that he has tried to do so and felt the responses were adversarial ACTION 2013#92 Moved(Stulin)and seconded(Flood) To direct the Chair to send the response letters to the Attorney General and the complainant,and to pass the following resolution about email discussion among members With the exception of emails from a single member of the Committee directed solely to the Chair of the Committee and emails from the chair of the Committee solely to a single member of the Committee,to encourage Committee members to refrain from sending emails to other Committee members regarding matters other than distribution of meeting agendas and scheduling meetings and similar administrative communications specifically sanctioned under the Open Meeting Law Vote. 10 in favor,with 2 abstentions 4 ASSISTANT SUPERINTENDENT FOR FINANCE REPORT,Kevin Mahoney a District Treasurer Candidate Mr Mahoney presented Laurie Elliott as the recommended candidate for the District Treasurer position He explained that 2 candidates were interviewed, and that Ms Elliott stood out for her background in municipal finance Members of the Finance Subcommittee concurred,noting her strong resume In addition to her background in municipal finance,it was noted that she has held a number of different positions,has returned to districts where she has been,that she has experience with regional districts,and that she is recommended without hesitation With no questions presented to her,the following vote was taken ACTION 2013#93 Moved(Spalding)and seconded(Morrissette) To approve the recommended candidate,Laurie Elliott,as Treasurer,at a stipend of$15,000/year, effective August 1,2013 Vote- Unanimous 5 SCHOOL BUILDING COMMITTEE REPORT,Ford Spalding a Update on Enrollment Design,Site Visits,and Program Planning The Chair of the School Building Committee reported that the OPM and the Design Team are working hard,looking 3 at enrollment,the site,and curriculum He noted that the working sessions that have been held are interesting and informative,and he invited School Committee members to attend when they can,notifying Dr Bouquillon for quorum reasons He explained that the meetings are held on Monday in the Superintendent's Conference Room with faculty He also noted that there will be an open Joint Meeting between the School Committee and the School Building Committee on Monday August 26,2013 at 6 00 PM to discuss concepts and issues He then introduced Brian Solywoda,Principal Architect,and Mary Ann Williams,OPM,who summarized the work to date with the assessment report and the programming They reported on recent site visits to New Bedford,Upper Cape Cod, Lincoln Labs,Wilson Farm,4 Seasons,Millipore,and Lifeline,and noted that not only is it exciting to look at these programs educationally,but they are being considered real time in industry Recent conversations with MSBA were noted(6 28 and earlier 7 9),and that the general plan is to keep moving ahead,to submit on schedule,and to recognize that MSBA is willing to work with Minuteman as a collaborative partner The enrollment numbers of 435 and 800 were discussed as parameters,with the option of looking at a mid-range number as well Cost estimates,use of space,size of school,and degree of repair/renovation were noted as considerations It was noted that materials that have been distributed to date are on the website,and 4 particular documents were highlighted as helpful to get many questions answered the Module 3 Guidelines,the Module 4 Guidelines,the 963 CMR that describes the school building grant process,and the process flow for Module 3 and 4, which describes the deliverables and the feasibility schedule It was clarified that MSBA is aware of the Regional Agreement Amendment considerations,and they urged knowing who's in and who's out of the distract and to take the time to move through this decision The process of considering a configuration change,acknowledging what is supportable,and demonstrating support is critical,while considering the design enrollment numbers,and involving all communities MSBA's interest is in a successful project,and some questions can't yet be answered It was noted that as a result of the RAAS meetings,the District itself is a moving target,and that towns involved are participating in looking at reformulation possibilities The cost of various options,looking ahead,and considering risk were also raised It was noted that MSBA is not interested in"cherry-picking"programs They require a solid education plan that informs the space summary with the number of students,and the number of programs,and considers education goals There was a question about an auditorium,but it was clarified that this is not yet on the table Programs that are a draw for students and ongoing operational costs of the program were also noted b. Proposed Motion. Jack Weis It was moved(Weis)and seconded(Mazzola)to consider the following motion to create a School Committee Education Plan Task Force Moved,that a task force of up to six School Committee members be created to proactively and collaboratively work with both the Minuteman administration and the District's design professionals to develop a framework for recommending a menu of educational programs under various future school sizing configurations,and present that recommended framework to the School Committee for approval Work with the administration to help gather the data required to populate the decision-making framework and then develop preliminary recommendations for a proposed menu of educational programs under various school sizing configurations Present the preliminary analysis and recommendations to the Minuteman School Committee and then seek public input from residents and officials in the member towns Incorporate the public comments,as warranted,and present a final set of educational plan recommendations under various school sizes to the School Committee for approval The member from Belmont explained his opinion that there is the need for a framework to build support in the community,and to show that careful thought about progress on various school sizes has been done by the School Committee He stressed his position that this educational program is a strategic policy decision of the School Committee that can be leveraged with the input of the administrative staff and the designers,and that while the 6 indicators are a good start,hard data is needed,which a task force can gather The Chair of the Building Committee asked who will do the work,what will it cost, how will it be paid for,how this effort will align with the deadlines in place, and what is the role of the administrative and design team in the process Mr Weis noted that the Building Committee has stated that their role is not to make educational choices, and he concurs The administrators and consultants are already working and he hopes a task force could work in conjunction with them,using a similar model as was used with the Marginal Cost Task Force to gather information He stressed the need for the School Committee to own the project enough to advocate for it The process of the School Building Committee making recommendations to the School Committee was noted,and it was agreed that the School Committee is responsible for decisions It was pointed out that there needs to be more 4 involvement as a Committee,not as individual members on their own initiative The broadness of the motion,the limited timeframe,and getting the right information were raised Dr Bouquillon noted that he understands the motion and the concerns behind it He noted that he has reviewed other education plans,and that given the deadlines,he suggests that a group get together and perhaps develop an RFP with a scope of work related to comparing the plans He noted that DESE makes all the decisions on Ch 74 approvals,and that this is a 2-4 year process He noted that he will be on a conference call with NESDEC,and would be happy to invite Mr Weis in to participate The member from Sudbury noted the need for public input,and stressed that there are time issues involved in the campaign to receive input Another member pointed out that there are many elements involved,and that it is important that they work together School Committee expertise and time available was raised The Chair of the School Building Committee noted that while the proposed motion presented a huge project,it is important to have participation He agreed that 6 people could take it on,meet with the Superintendent and consider strategies,attend building working sessions,and show a real commitment over the summer He noted that he applauds the effort to get involved and to urged attendance at meetings,where information is picked up The member from Sudbury expressed support for the motion,and he agreed it could be narrowed down He cited the Theater Arts program as an example of needed discussion,since this program is available at district high schools The need for rationale in program choices,and buy in from towns were additional points raised The member from Arlington suggested a subcommittee of the School Committee be formed to act as liaison between the Building Committee and the Superintendent to inform the full School Committee on issues relative to program development The Chair suggested reframing this as a bridging to address concerns of the proposal not supported It was agreed that the SC members probably do not have the expertise to make these decisions on their own,but they need to be involved in the strategic process in order to"sell"the resulting plan to their communities with confidence,and to share the thought process It is hard to do this with 16 people,but it is not right for the designers only,as this would be short sighted A substitute motion was made(Stulin)and seconded(Castagno) To form a Task Force of up to 6 members whose purpose is to help the SC better understand the educational program options for the School Building project Beginning with an organization meeting with the Superintendent,the Task Force will develop a set of questions for the experts to address in meetings over July and August,and will report back to the full School Committee at the September meeting This substitute motion was accepted by Mr Weis and Mr Mazzola,and the following action was taken ACTION 2013#94 Moved(Stulin)and seconded(Castagno) To form a Task Force of up to 6 members whose purpose is to help the SC better understand the educational program options for the School Building project Beginning with an organization meeting with the Superintendent,the Task Force will develop a set of questions for the experts to address in meetings over July and August,and will report back to the full School Committee at the September meeting Vote• Unanimous It was agreed that those interested in serving would volunteer,and the following 6 people expressed interest Weis, Stulm,Flood,Taschioglou,Horton,and Manjarrez Based on the summer schedule of the Superintendent,a few dates were suggested, and it was agreed people would discuss and decide on a date 6 REORGANIZATION AND ELECTION OF OFFICERS A request was made by a member to address the reorganization and election of officers,given the time Another member suggested that for continuity's sake,the votes taken be effective July 10 so that sitting officers could continue to conduct the business of the meeting There was no opposition to these suggestions 5 a Process The following vote was taken ACTION 2013#95 Moved(Flood)and seconded (Spalding) To allow the Superintendent to preside temporarily Vote- Unanimous b Nomination for Chair The Superintendent asked for nominations for the office of Chair for 2013-14 The following nominations were made Mr Manjarrez nominated Mr Weis Ms Castagno nominated Ms Flood Mr Stulin nominated Ms DeLuca Mr Weis nominated Mr Stulin The Superintendent asked if these nominees were able and willing to serve in the capacity,if elected Mr Weis,Ms Flood,and Mr Stulin declined,explaining their inability due to time constraints Ms DeLuca expressed that she was willing,provided she was treated in a manner consistent with how she aims to treat others,with civility The nominations were closed,and the following vote was taken ACTION 2013#96 Moved(Stulin)and seconded (Flood) To appoint Alice DeLuca as Chair for 2013-14 Vote. 9 in favor,1 opposed,with 2 abstentions The gavel was turned over to Ms DeLuca,who expressed appreciation for the support,and thanked her husband, who has attended most of the meetings c. Nomination for Vice-Chair The Chair asked for nominations for the office of Vice-Chair for 2013-14 The following nominations were made Ms Castagno nominated Ms Flood Mr Weis nominated Mr Stulin The Chair asked if these nominees were able and willing to serve in the capacity,if elected Ms Flood noted that she is willing to serve as Vice-Chair,and that although she sees her strength as having skills in governance,she noted that she is willing to withdraw her interest and be considered for the Secretary position Mr Stulm noted his willingness,noting that he is motivated by his ability to support teachers,and advise and communicate with Chair and Superintendent A question was raised about continuity of leadership, specifically if people in Vice-Chair and Secretary roles would anticipate moving up Ms Flood noted that projecting years out is difficult,given work and personal circumstances, Mr Stulin noted that under the right circumstances,he would be willing,if there was a benefit to the distract Ms Flood then suggested that she is comfortable serving as part of the Executive Committee, but is not necessarily interested in Chair or Vice-Chair at this time Noting appreciation for having been nominated, she stated that she would rather not compete for the Vice-Chair role,and asked that her name be withdrawn from consideration The following vote was taken ACTION 2013#97 Moved(Weis)and seconded (Mahoney) To appoint Jeff Stulm as Vice-Chair for 2013-14 Vote. 9 in favor,with 3 abstentions d Nomination for Secretary Hearing no other nominations for Secretary,the Chair entertained the motion,and the following vote was taken ACTION 2013#98 Moved(Stulin)and seconded (Castagno) To appoint Carrie Flood as Secretary for 2013-14 Vote- 11 in favor,with 1 abstention 6 Although this represented the same slate of officers as last year,it was reiterated that these appointments will be effective July 10,after this meeting 7 SUPERINTENDENT REPORT,Ed Bouquillon a Skills USA Results The Superintendent reported on the results of the national SkillsUSA competition,noting that there were 163 Massachusetts students competing for gold,silver,and bronze medals Massachusetts captured 56 national medals, elected a national officer for 2013-14,and captured 17 presidential volunteer service awards He also noted that Christine Hamilton,Anthony Senesi,and Ian Smith received the 3rd place Bronze medal for COS-Agriculture,Food and Natural Resources, Solomon Rubin and Anita Viggh received the 3rd place Bronze Medal in Web Design,and Lisa Willms received the Bronze Standard President's Volunteer Service Award Anthony Senesi received the Gold Standard President's Volunteer Service Award Dr Bouquillon offered congratulations to these students b. Enrollment Update The Superintendent reported that almost 300 applications have been submitted for 2013-14 so far,with 263 9th graders and 31 sophomores and Juniors This represents 55%members and 45%non-members,and results in approximately 750 students for the Fall c. Draft Letter to Mitchell Chester,Commissioner of Education The Superintendent referred to the draft letter to Mitchell Chester,Commissioner of Education,expressing concerns about and disagreement with the recent decision by DESE to lower the FY 14 non-resident tuition rates for non- member towns The member from Belmont expressed his view that the letter is stronger if everyone signs it individually Given the hour,it was agreed not to take the time to read or debate it,but that members should review it and submit any edits to Dr Bouquillon It will come before the School Committee for a vote in September The following vote was taken to continue the meeting past 10 00 PM ACTION 2013#99 Moved(Stulin)and seconded(Morrissette) To continue the meeting past 10 00 PM Vote. 8 in favor, 3 opposed,with 1 abstention 8. ASSISTANT SUPERINTENDENT FOR FINANCE REPORT,Kevin Mahoney(continued) b. Budget Transfers FY 13 Mr Mahoney explained that he had included at the table a spread sheet summarizing Revolving Funds through 5 30 13,and explained how it relates to the proposed transfers being presented He explained the intent of the FY 13 Budget Transfer and noted that this was reviewed and supported by the Finance Subcommittee The following vote was then taken ACTION 2013#100 Moved(Stulin)and seconded(Morrissette) To approve the FY 13 Budget Transfer as follows To transfer the sum of$82,159 from account#1200000 303—Plumbing,Post Graduate Revolving account to be transferred to account#0100000 032—Teacher Salaries,HVAC, with an effective date of June 30, 2013 Vote• 10 in favor,2 opposed c Revolving Fund Transfer Mr Mahoney explained the details of this transfer request,noting corrective actions being taken to address comments of the FY 12 Management Letter from Melanson Heath Accumulated deficit fund balances in revolving accounts have been analyzed and procedures are being put in place so that these funds will operate with a surplus fund balance in the future He also noted that the Finance Subcommittee has reviewed and supported this transfer ACTION 2013#101 Moved(Spalding)and seconded(Stulin) To approve the Revolving Fund Transfer as follows 7 To transfer$142,614 from account#1300000 401 –Community Pool,$265,000 from account # 1300000 402-Facilities Rentals,$60,000 from account# 1300000 407 -Energy House and $82,386 from account# 1300000 408 -House Rentals, for a sum of$550,000 to be transferred to account#1100000 502 -District Support Vote- 10 in favor,2 opposed Appreciation was extended to Mr Mahoney for addressing this issue d Bid Results Mr Mahoney referenced materials distnbuted at the table related to information on the bid results for the electricity supplier whose contract expired June 30,2013 He noted the process for soliciting proposals for a successor contract,outlined the result of awarding a contract for a term of 23 months to Suez Energy Resources NA,and explained the projected increase in supply cost e. FY 14 Budget Update Mr Mahoney gave an update on the FY 14 Budget,noting that the state has not finalized this yet,but the Ch 70 funds seem unchanged from the Revenue Plan He will provide more information in September A member asked for clarification that other funding sources are complete and accurate,and Mr Mahoney affirmed that they are,and will continue to be reviewed f. Follow-up on Audit Management Letter: Policy Revision—Student Activity Accounts (DIBA) Mr Mahoney referred to the proposed revisions to the Policy DIBA, Student Activity Accounts at the table,and explained the reasons why these revisions were being suggested He pointed out that the process described in the current policy does not work for this District,and any reference to separate bank accounts has been deleted Asked if there was any urgency in moving this policy change ahead,he noted that the draft has been vetted by the Finance Subcommittee and the auditor The proposed revision addresses important concerns,but he is comfortable bringing it to the Policy Subcommittee for its standard review process ACTION 2013#102 Moved(Flood)and seconded(Castagno) To ask the Policy Subcommittee to review the proposed revisions to Policy DIBA Student Activity Accounts,and to bring the policy back to the full School Committee at the September meeting for 1St Reading Vote. Unanimous [Mr Mazzola and Mr Spalding left the meeting at 10 15 PM] 9. SUBCOMMITTEE REPORTS a. Policy Subcommittee, Cheryl Mahoney 1. Policy BEDG Minutes Ms Mahoney explained that Policy BEDG is being considered for 2"d Reading,and edits have been solicited She noted the edit related to preparing separate Executive Session minutes for each topic It was noted that while preparing for separate topics was more work,in the end,it would be easier to make appropriate decisions for releasing them The Committee reviewed the suggested edit,amended the wording for better clarity,and the following vote was taken ACTION 2013#103 Moved(Stulin)and seconded(Weis) To approve the amendment to Policy BEDG as discussed, and approve for 2"d reading Vote• Unanimous The approved policy can be found as Attachment C 2 Guidelines for School Committee Requests for Information Ms Mahoney noted that the goal is to have a clear path for requests,without contention The cost of gathering information,and the workload of administration were noted as considerations in making such requests Proposed edits had been solicited for Guidelines for School Committee Requests for Information and the Public Records Request Form Ms Mahoney referred to the ones received Minor edits were considered and it was agreed that more substantive edits would be reviewed by the Policy Subcommittee The following vote was taken 8 ACTION 2013#104 Moved(Flood)and seconded(Horton) To approve the Guidelines and Form as amended for 1st Reading Vote- Unanimous Amended documents can be found as Attachment D b Finance Subcommittee,Jeff Stulin The Chair of the Finance Subcommittee suggested that a fuller discussion on Revolving Accounts,namely what they are,and where we're going with them,be presented as informational at a later date [Ms Castagno left the meeting at 10 35 PM] 10. SECRETARY'S REPORT, Carrie Flood a. Review of Minutes The Secretary entertained discussion on the minutes of 5 21 13 as presented Given the discussion and vote regarding the Education Plan Task Force,Mr Weis withdrew his proposed change to the minutes of 5 21 13 Ms Mahoney pointed out her 5 suggested amendments, shown as Attachment E,which were reviewed and agreed upon With regard to one of the amendments,wording was amended,and she agreed to share with the Committee the letter she sent to the Sudbury Town Moderator The following votes were then taken ACTION 2013#105 Moved(Horton)and seconded(Weis) To approve the amendments to the Open Session minutes of 5 21 13 as discussed Vote. 7 in favor,1 opposed,with 1 abstention(with 9 members present) ACTION 2013#106 Moved(Mahoney)and seconded(Horton) To approve the amended Open Session minutes of 5 21 13 Vote. 7 in favor,1 opposed,with 1 abstention(with 9 members present) Regarding the Open Session minutes of 6 18 13,Ms Flood noted there were no amendments received,and hearing none,the following vote was taken ACTION 2013#107 Moved(Mahoney)and seconded(Stulin) To approve the Open Session minutes of 6 18 13 as presented Vote. 7 in favor,2 abstentions(with 9 members present) 11 POSSIBLE EXECUTIVE SESSION The Chair read the reasons for the possible Executive Session as follows,noting that Ms Rozan would remain and the Committee would not return to Open Session a Approval of Executive Session Minutes Pursuant to MGL c 30A,s 22(f)to review,amend,finalize,and approve minutes from Executive Session of the Committee held on 4 8 13,4 9 13,5 21 13,and 6 18 13,and to determine whether continued non-disclosure of such minutes is appropriate b Consideration of Public Records Request for Past Executive Session Minutes Pursuant to MGL c 30A,s 22(f)to consider past minutes from Executive Sessions of the Committee to determine whether continued non-disclosure of such minutes is appropriate,and not to return to Open Session The vote was taken as follows ACTION 2013#108 Moved(Stulin)and seconded(Flood) 9 To enter into Executive Session for the purposes noted,with Ms Rozan remaining and the Committee not returning to Open Session Horton yes Stuhn yes Weis yes DeLuca yes Morrissette yes Mahoney yes Taschioglou yes Manjarrez yes Flood yes Vote• Unanimous 12 ADJOURNMENT The meeting adjourned from the Executive Session at 11 05 PM Respectfully submitted, Elizabeth Rozan Carrie Flood District School Committee Assistant Secretary ATTACHMENTS TO MINUTES OF 7 9 13 A July 8,2013 letter from counsel regarding email correspondence among Committee members B July 11,2013 responses to Complainant and to the Attorney General C Policy BEDG Minutes,approved for 2nd Reading D Guidelines for SC Requests for Information and Public Record Request Form, approved for 1st Reading E CMahoney edits to 5 21 13 Minutes 10