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Home My WebLink AboutFINAL SC Minutes September 8 2020.pdf FINAL MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT REGULAR SCHOOL COMMITTEE MEETING SEPTEMBER 8, 2020 6.30 P.M. VIA REMOTE PARTICIPATION Present. Pam Nourse, Chair(Acton) Jeff Stulin,Vice-Chair(Needham) Alice DeLuca, Secretary(Stow) Michael Ruderman(Arlington) Steve LeDoux(Concord) Ford Spalding(Dover) Jennifer Leone (Lancaster) Judith Crocker(Lexington) Dave O'Connor(Bolton) Absent None Weighted Vote Weighted Vote present at start of meeting 63 26% Others Present Dr Edward Bouquillon,Dr Robert Gerard',Dr Amy Perreault,Kevin Mahoney, George Clement and Julia Pisegna 1 CALL TO ORDER OPEN SESSION The Chair called the meeting to order at 6 02 p m 2 ADOPTION OF REMOTE PARTICIPATION VOTE To adopt remote participation by all members of the Minuteman School Committee pursuant to and in accordance with Sections (2) and (3) of the Executive Order Suspending Certain Provisions of the Open Meeting Law made by the Governor of Massachusetts on March 12, 2020, such adoption to be effective until said Executive Order is rescinded or the Commonwealth's State of Emergency as referenced in said Executive Order, is terminated, whichever happens first ACTION 2020#88 Moved(Stulm)and seconded(Spalding) To approve remote participation VOTE 8 members in room at time of vote Weighted Vote present 63 26% Weight needed >31 63% Names of towns opposing or abstaining none Final percentage results of vote 63 26% Final status of the vote Unanimous 1 Roll Call Pam Nourse, Chair(Acton) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Judith Crocker(Lexington) Jeff Stulin,Vice-Chair(Needham) Alice DeLuca, Secretary(Stow) 3 CHAIR'S REPORT,Pam Nourse a For the Good of the Organization Ms Nourse shared that this meeting will focus primarily on back to school, and asked Committee members to meet with their individual subcommittees in advance of the September 22"d meeting to discuss proposed School Committee goals for the coming year. Ms Nourse thanked the administration and faculty for all their hard work in preparation for the opening of school (Mr Ruderman joined the meeting at 6 35 p m) 4. SUPERINTENDENT'S REPORT,Dr Edward Bouquillon a Reopening Dr Bouquillon shared an update with Committee members on the preparation for the reopening of school noting that many communications have been sent to families and staff Dr Bouquillon also shared that Minuteman joined with area schools in agreement to postpone all fall sports, except golf, to a floating season which includes 3-4 weeks in the winter months The District awaits further guidelines from MIAA The incoming 9th grade class will begin orientation soon where they will receive their laptops,technology training, and become more familiar with the building. Dr Bouquillon also shared that he hosted a Parent Town Hall meeting on September 2nd which was very well attended with approximately 350-380 parents joining in the meeting and over 260 questions posted in the chat The meeting was very well received, with many questions answered, and a lot of positive comments and feedback from the event This information and answers to the questions posed will be added to the District website Dr Bouquillon then shared the Safety Video which was prepared by Andrew Mudge, and noted that the video will also be added to the Distract website He shared that there has been a lot of positive feedback from the video, including posting to the Department of Elementary and Secondary Education website Ms Leone asked what will happen if a student exhibits symptoms and is sent to the nurse Dr Bouquillon confirmed that any student exhibiting symptoms will be sent home Dr Bouquillon updated members on the steps the District has taken to assist staff for childcare and that paraprofessionals are at the Tremont School taking care of the children of staff at no cost to the employee 2 There is a possibility that this set up will continue as a facilitated learning program for children of staff whose home districts are remote,which allows 100%of our staff to teach remotely from Minuteman Mr Spalding shared that he went for a tour of the Tremont School and commented that it is a wonderful facility and a great service. He congratulated Dr Bouquillon on offering this option to their staff Ms Crocker shared that this is a wonderful plan and asked how many children will be participating Dr Bouquillon shared that the maximum would be 20 children Dr Bouquillon also shared an update on the safety and health issues raised by staff members,and that he has met with approximately a dozen teachers to discuss accommodations,ranging from PPE to relocating of their classroom closer to an exit area, every teacher has their own space, and that we have met all accommodations and 100%of staff will be able to teach at Minuteman Mr Stulin, who is a teacher, commented that he would feel comfortable teaching at Minuteman Dr Bouquillon shared that we will continue to check in with staff as the school year progresses Dr Bouquillon reported on the Professional Development work that the Distnct is undertaking,including work with Middlesex Youth Partnership for trauma training The Minuteman Technical Institute (MTI) will host a 3-night orientation beginning on September 8th MTI will open with a class sizes of 10 students,and the electrical program will include Saturday sessions MAVA will also host two in-person classes at Minuteman on Saturdays this semester. Ms. Crocker inquired about the guidance received from the Department of Elementary and Secondary Education regarding the requirement of flu shots for all students Dr Bouquillon shared that he is in the process of setting up a Flu Clinic at the school with CVS Ms DeLuca inquired whether students are still able to take college classes under the Early College High School program Dr Bouquillon confirmed that the Dual Enrollment Program is still underway with approximately seven classes being run Ms Nourse thanked the administration and staff for their collaboration and all their work in planning for the reopening of school Ms Crocker asked about masks breaks for students Mr Clement shared that most shops have access to the outside and will allow teachers to use their discretion for break times,as well as working a mask break reminder into the bell schedule b Approval of the Memorandum of Agreement between the Minuteman Regional Vocational Technical School District Committee and the Minuteman Faculty Association—Animal Science Program Dr Bouquillon recommended approval of the Memorandum of Agreement between the Minuteman Regional Vocational Technical School District Committee and the Minuteman Faculty Association — Animal Science Program, and noted that the position has been offered to three candidates, with two withdrawing their application due to concerns with COVID, and the job has been reposted 3 ACTION 2020#89 Moved(Leone)and seconded(Crocker) To ratify the Memorandum of Agreement between Minuteman Regional Vocational Technical School District Committee and the Minuteman Faculty Association regarding the Animal Science Program Amendment VOTE 9 members in room at time of vote Weighted Vote present 100% Weight needed. >50 00% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous Roll Call. Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Jennifer Leone (Lancaster) Judith Crocker(Lexington) Jeff Stulm,Vice-Chair(Needham) Alice DeLuca(Stow) c Approval of the Memorandum of Agreement between the Minuteman Regional Vocational Technical School District Committee and the Minuteman Faculty Association-Hybrid Model Dr. Bouquillon recommended approval of the Memorandum of Agreement between the Minuteman Regional Vocational Technical School District Committee and the Minuteman Faculty Association regarding the Hybrid Model Mr Stulin expressed his admiration to the administration and staff for their collaborative work and the process in reaching these agreements and asked that Dr Bouquillon pass that message on to the administration. Mr Ruderman agreed with Mr Stulm's comment on the achievement and collaboration of the administration ACTION 2020#90 Moved(Leone)and seconded(LeDoux) To approve approval of the Memorandum of Agreement between the Minuteman Regional Vocational Technical School District Committee and the Minuteman Faculty Association regarding the Hybrid Model, as presented VOTE 9 members in room at time of vote Weighted Vote present 100% Weight needed. >50 00% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous 4 Roll Call Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Jennifer Leone (Lancaster) Judith Crocker(Lexington) Jeff Stulin,Vice-Chair(Needham) Alice DeLuca(Stow) a School Building Proiect Update—Ford Spalding Mr Spalding provided Committee members with a building update as follows • Work is underway in the parking lot due to drainage issues, • Closeout numbers are expected from Gilbane on September 25th, • The School Building Committee meeting is scheduled for Tuesday, October 6th for continued discussion on the athletic complex,followed by a School Committee meeting, • Approximately 30 parties have expressed interest in the project with final bids due on September 30th Mr Spalding advised members who may be contacted regarding this project not to respond to any inquiry,instead directing inquiries to Mr Spalding Mr Spalding confirmed that at this time,the amount of interest in the project is excellent (Ms Leone departed the meeting at 7 00 p m) 5 DIRECTOR OF FINANCE REPORT, Dr Robert Gerardi a FY20 Student Activity Accounts Fund Activity and Balances Dr Gerardi provided members with a spreadsheet identifying fund activity and update on the student activity accounts and recommended approval of the FY20 student activities accounts fund activity and balances, noting the two accounts with negative balances, Skills USA and Community Service, are due to COVID-19 Mr Ruderman asked if all clubs and organizations were aware of their account balances,and Dr Gerardi confirmed that they were all aware of their account balances. VOTE: To approve FY20 Student Activity Accounts Fund Activity and Balances, as presented ACTION 2020#91 Moved(LeDoux)and seconded(DeLuca) To approve the FY20 Student Activity Accounts Fund Activity and Balances, as presented VOTE 8 members in room at time of vote Weighted Vote present 85 94% Weight needed >42 97% Names of towns opposing or abstaining 5 Final percentage results of vote 85 94% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Judith Crocker(Lexington) Jeff Stulin,Vice-Chair(Needham) Alice DeLuca(Stow) b Approval of Monthly Donations Dr Gerardi recommended approval of the monthly donations for the month of September VOTE: To approve the monthly list of donations, as presented ACTION 2020#92 Moved(DeLuca)and seconded(LeDoux) To approve the list of monthly donations, as presented VOTE 8 members in room at time of vote Weighted Vote present 85 94% Weight needed >42 97% Names of towns opposing or abstaining Final percentage results of vote. 85.94% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Judith Crocker(Lexington) Jeff Stulin,Vice-Chair(Needham) Alice DeLuca(Stow) c School Committee Notification—Minuteman School Committee Appointment to Minuteman Retirement Board Dr Gerardi notified Committee members that they will be appointing a member to the Minuteman Retirement Board, and that Dr Bouquillon will provide a recommendation at the next School Committee meeting 6 6 SUBCOMMITTEE REPORTS a Policy Subcommittee Update—Alice DeLuca Policies for Review. Ms DeLuca presented the Face Covenngs Policy EBCFA for first reading Mr Stulin shared that the policy is simple language, straight forward and very clear,Mr Ruderman agreed with Mr Stulm and asked what EBCFA stands for Ms DeLuca explained that it is a MASC code Mr Ruderman asked about enforcement of the Mask Policy Dr Bouquillon noted that summer school was just held and there was no issue with students wearing masks, and that the District has not received any notifications of students who will be noncompliant Ms DeLuca also noted that this policy has been reviewed by the school attorney 1 Face Coverings—Policy EBCFA VOTE To approve the Face Coverings Policy EBCFA for first reading, as presented ACTION 2020#93 Moved(Spalding)and seconded(LeDoux), To approve the Face Coverings Policy EBCFA for first reading,as presented VOTE 8 members in room at time of vote Weighted Vote present 85 94% Weight needed >42 97% Names of towns opposing or abstaining. Final percentage results of vote• 85 94% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Judith Crocker(Lexington) Jeff Stulin,Vice-Chair(Needham) Alice DeLuca(Stow) 7. SECRETARY'S REPORT,Alice DeLuca a Annroval of Draft Minutes of August 6, 2020 VOTE To approve the draft minutes of August 6,2020, as presented ACTION 2020#94 Moved(Stulin)and seconded(Crocker), To approve the draft minutes of August 6,2020, as presented VOTE 8 members in room at time of vote Weighted Vote present 85 94% 7 Weight needed >42 97% Names of towns opposing or abstaining Final percentage results of vote 85.94% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton)Abstain Steve LeDoux(Concord) Ford Spalding(Dover) Judith Crocker(Lexington) Jeff Stulm,Vice-Chair(Needham) Alice DeLuca(Stow) b Approval of Draft Minutes of August 11 2020 VOTE To approve the draft minutes of August 11,2020,as presented ACTION 2020#95 Moved(Spalding)and seconded(Stulm), To approve the draft minutes of August 11, 2020, as presented VOTE 8 members in room at time of vote Weighted Vote present 85 94% Weight needed >42 97% Names of towns opposing or abstaining Final percentage results of vote 85 94% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Judith Crocker(Lexington) Jeff Stulm,Vice-Chair(Needham) Alice DeLuca(Stow)Abstain Ms Nourse reminded Committee members that the next meeting is scheduled for September 22nd 8 ADJOURNMENT There being no further business,the School Committee took the following vote ACTION 2020#96 Moved(Stulm)and seconded(O'Connor) To adjourn the meeting at 7 32 p m VOTE 8 members in room at time of vote 8 Weighted Vote present 85 94% Weight needed >42 97% Names of towns opposing or abstaining Final percentage results of vote 85 94% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Dave O'Connor(Bolton) Steve LeDoux(Concord) Ford Spalding(Dover) Judith Crocker(Lexington) Jeff Stulm,Vice-Chair(Needham) Alice DeLuca(Stow) Respectfully submitted, Julia Pisegna Alice DeLuca District Assistant Secretary 9