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HomeMy WebLinkAbout1976-03-25-TCC-min.pdf TOWN CELEBRATIONS COMMITTEE Parch 25o 19976 PRESENT° Chian, Darien, Ar,. Gaughan, Aran Litchfield„ Rini„ Mitchell, Nr Flynn„ fro Turner, Aro Drenc➢ ck 'she ;a Lt. Withrow (LPL), Paul Eaxerall(!l:W), Town Manger O'Connell, Judy Onurenslcy and Pevorl Nand of the Lexington Theatre Co. „ ;�eaul Jenkins Cornol.iue Cr ns.a (briefly), Herb Ga-i ssimon of the Ninuteaen CORRESPONDENCE: Ara, Litchfield noted a letter from MBA Consul General who lues neptod our invitation to luncheon following his participation in the traditional DAR-Minuteman ceremonies of late mprningn Asps' Phoade sent the liasv of Hanscom APB officers for TCC consideration. It is a long list and Chmn,0 Barnes will confer with Major Rhodes before Aron Litchfield 1E011103 invitations, IIra0 Ross of the Girl Scouts caked which oirganiesiations will be responsible for any publicity before the scheduled April IS afternoon program. Either the Girl Scouts, the Minutemen, or both. will need to make publicity arrangements; Ars. Litchfield will so inform dire.. Ross The National Guard will send a marching unit but no, calor guard, Km, 1Yitchell reported that the Demoloy would enter a float in the afternoon but that VID drill team will be in either morning or afternoon parades, REENA.G'a`4Wfl : A• tine were rev awed° N:o Cressimon nc^;ad that the Be fish would leave from Depot Square at 5.45 an with arrival on the Green timed for 6°CO. All agreed that lighting should pose no problems tshat000vero furthermore, Er l"1annrall commented that the tepee, P9 system, etc° would have t;n Ws placed beforehand and security for this provided overnight this is the usual method of operation and ions see Ma overtime coots that are not nonhal, Lti hit;hru>,a commented that the pickets would have to be reskonoible for keeping the Green clear, Since ;+*,®lice available will be needed fox ether duticeo A briefing for the pickets teas dis- cussed mein; there is no needs for a meeting prior to the morning of the 19th, when those taking part in the re®nnetQent caul those on picket duty will assemble at :Hancock church at 4° am, Discussion of placement of pro-0o° sae of the reviewing stand (will be available for inen tad guests of the Ainuteaan and i 'e Litchfield will write to the Sclectnen to aide them to occupy this area if they choose° Some roping will be placed around the knoll near the Monument so that 'both female participants in the reenactment cM thole foray sof: se:-aa of Minutemen who wish sway be stationed in tiv c, oxen Er„ Greene on also showed the Nap and other detailed plane used in 1975; they trial 'dee essentially those used this ;year, though the map will be redrawn to ranee' the 1976 reviewing stand position. Thee was a brief disour,eion of possible reenactment plans for 1977 ss„ 1 CZ Greoosimon noted that the Lexington Plinutezaou might well be Interested in staging 4?) 'hu event again; however, funding could wove a Lprhrticular probler.p even should the interest carry beyond tltt, second iicent.+n;alal year FLOATS: they.. Bronchitck reviewed float requirements fax the guests from the Lexingt.en. Thenthe Comlsoy0 He also noted that the Chamber of Commerce prig. =es (ion local entries on]u'r) .could sac u'5 barer, rs2t,• second price and tad p: .asa„ en Loncaab3.e mention, It is paned to °r,nve one judge Lyon) the Lexington Arts and Crafts Society and two judges ossa the Chamber of CePiSW&VCeo All float entries will be given a bronco com- memorative o r emon t ive medal as token of entry and appreciation. BUSSES la discussion of narking arrangements for both private vehicles and busses near the high school led to the decision that busses will be asked to use Park Drive. Taco Lexington N nuteaten will get to the parade assembly area on their roan both morning Town Celebrations Committee = March 25 1976 = Fagg 2 and e7ternoon; the a2terncon shuttle will 6 un only from the high school lot along I4isre tt Read to the assembly area. The That buy Kim for participants will leave the lot at 1.00 fin, 10 was agreed that by limiting the bus route only one bus would be seeded, All unite arriving by bus till be asked to discharge passengers at toe assembly area; 'chi bus er. A_l proceed to Peel_ Drive and only the driver, if a :participant, need be shuttled to Cast Lexington, Par<•tici.;a is arriving by private car will he eaat to the High School so long as there is parking' available thee; all pamticipsti.n:n; u nw to will be warned that there is virtually no narking in the assembly arca, The S tari:e+.vcin and Chief Onrshs.A hcsvro a ;wanly o: vinP TCG 4J C passes for vehicle iden- tification; den= of°r�cation; units will be told this, pops,°_;nu_ion of P pints pass in no way guarantees parking but is meant to servo as rat. 'y to the aasomely n-es, BUDC T The TCC reviewed all, parade par scil,L;at ep dicants from a detailed hist provided by Or. Ply= discussion ensued cud decisions were Male which allow participation by jEj units An addition to those colonial vn; tris coning. The total sum planned for marching unit ex.punze is 062l0; ©ince the unity trill each be sent a purchase voucher with the letter of acceptance, on erat5th tem which a:iu not yet firm uill be established at that time. Review of estimated ea,pensess for all other €a `pectis of s o celebration sn, eluded planned obligations Row° decorations, chair ,ental, busses, acre-parade and poet-parade hotting the Lexington M3 lute Hen Included ), wreaths, stens end printing, ct?rr e, hdicl foes if Mum school is opened, stationery and postage, Bch purchase will also i_n olvo submission of a Town purchase order, noted 0b2u, Barnes lTinal estimated ©:,p:,nios for all expenses ;should be in hand for TCC approval at the meeting o: A. :Al 2 DISCRLLANUOUS ARRANChMk7NTS Jai S`lyon sill write �� .�et t'er's o± ri ry' t to those units which acz not to be invited, Mi enchicJc will contact Pollen Church to inquire as to the availability of reetreon facii litiot Parade order is prepared and ready. ?orr printing at the aeotinap of April 1 A final parade roster xsus.t also he propesd for mailing. Be:spectfnz.•gy tuba tted, Ruth n 1(T”ehell o Recording Secr^etan;l