HomeMy WebLinkAbout2024-05-01-TCC-min
Town Celebra?ons Commi?ee
Minutes of Mee?ng
May 1, 2024
By Zoom Teleconference
Members Present:
Glen Basse?, Geetha Padaki, co-chairs
Linda Dixon, Dave Grabel, Cerise Jalelian, Bonnie Karshbaum, Sondra
Lucente, Lorain Marquis, Sandy Podgorski, Ashley Rooney, Sue Stering,
Pam Winters
Members not Present:
Sudha Balasuryan, Kevin Collins, Yifang Gong, Dabby Harter, Mary
Hu?on, Julie Miller, Honf Xie, Steve Cole
Housekeeping:
Mee?ng called to order at 7:02 PM
Welcome and Introduc?on of new member Huma Wasim
The minutes for March 3 and March 10 were approved.
Glen asked if there were any people that we need to thank for
helping with Patriots’ Day.
Next Steps:
Lorain will work on ge?ng Mike’s photos uploaded to the Google
Photos Album.
Geetha will check if there is a Google Drive called “Town
Celebra?ons Commi?ee” or Celebra?ons Commi?ee” that can be
used for archiving pictures and other documents.
Geetha men?oned a Google Photo Album and a Town
Celebra?ons Commi?ee Google Drive. Geetha agreed to check
the usage of the la?er and suggested it might be a more suitable
long-term storage solu?on.
The team also touched on thank you le?ers, with no specific
ac?ons men?oned.
Lorain volunteered to take the minutes, but we need a permanent
volunteer to back up Yifang in his absence.
Memorial Day Planning:
A request was made for nine wreaths, with Scouts poten?ally
serving at mul?ple loca?ons. The team decided not to connect
with the Church of Our Redeemer and will instead ask Cary Hall
for assistance in case of inclement weather.
Linda will provide an update on the content for the Memorial Day
webpage and the progress made this week.
Linda will dra? an email to the select board and the town
manager to confirm the details for using Emery Park and Munroe
Cemetery for the Memorial Day Event.
Linda detailed the recruitment of two musicians for an upcoming
event, one of whom is a professional keyboardist and the other a
choral director at Lexington High School. The professional
musician will require an honorarium of $100, which was not
initially budgeted.
Jeff Leonard and Jason Iannuzzi will handle audio needs for the
musical instruments.
Sandy made a motion that we rent 200 chairs, Lorain seconded it
and the committee approved it
Bonnie commented that we may be able to borrow some chairs
from the Masons.
Sue will contact LexMedia and ask them to record the program.
Linda also mentioned that high school students would be sought
to write and perform poems, with two entries to be included in
the ceremony. DPW will provide a podium and microphones for
speakers and performers
Sandra will send a note to Kim to request permission to place 8
flags at the World War II Veterans’ Memorial Plaques around the
Green.
Sandra offered to handle flag displays around the green
The team agreed to display the poppy display after the event until
the following weekend.
Linda presented the expenses for the upcoming event, which
were confirmed to be within budget by Dave, Lorain, and Sandra.
The team discussed the costs for posters and flyers with Geetha
seeking clarification on previous correspondence. Linda also
agreed to send Lex Media event details for recording. Linda
discussed seating for VIPs.
Geetha and Sandra discussed the possibility of distributing flyers
in town, but ultimately decided against it, opting for a QR code
instead.
The meeting adjourned at 8:35 PM
The next meeting: 05/15/2024
Respectfully submitted,
Lorain Marquis