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PLANNING BOARD MINUTES
MEETING OF JUNE 29, 2016
A meeting of the Lexington Planning Board, held in the Selectmen’s Meeting Room was called to
order 7:03 p.m. by Chair Nancy Corcoran-Ronchetti, with members Charles Hornig, Tim Dunn,
Richard Canale, and Ginna Johnson and planning staff David Fields and Lori Kaufman present.
****************************STAFF MEMBER REPORTS**************************
General updates:
Staff advised Board Members that Keeler Farm and Robinson Woods subdivisions will be closed
out and finalized soon.
************* UPCOMING MEETINGS AND ANTICIPATED SCHEDULE**************
Discussion of upcoming meeting schedule and known agenda items:
The next meeting will be on July 20, 2016.
A sketch plan for 331 Concord Avenue, a major modification to 3 Mulberry Street to a special
permit development, and pre-development activity for 1775 Massachusetts Avenue for a mixed
use project.
****************************BOARD MEMBER REPORTS************************
Mr. Canale said the Battle Road Scenic Byway met two weeks ago and voted to approve a grant
for Freedoms way to enhance presence on the web.
Ms. Corcoran-Ronchetti noted the Streetscape Committee has met three times and Mr. Kucharsky
is doing a great job and is keeping the website up to date.
*********************DEVELOPMENT ADMINISTRATION************************
0 Ridge Road, Street Determination:
Ms. Johnson recused herself since she is an abutter.
Mr. John Farrington, attorney, Larry Beals, engineer, David Burns, applicant were present.
Mr. Farrington said they needed the Planning Boards input before going to the Conservation
Commission for this project.
Mr. Beals explained that the lot is accessible from frontage and has 83,000 square feet. The
proposed building stays out of 25 foot no build zone. The proposal calls for the construction of an
Page 2 Minutes for the Meeting of June 29, 2016
18 foot wide road which will also manage storm water. Permeable pavers will be used for the
walkway, driveway, and infiltration will be added for to manage roof runoff.
Board Comments:
Do you have the right to improve Ridge Road?
The plan submitted does not have the southern boundaries and ROW for Ridge Road and
the Planning Board is only concerned with the road adequacy. The Board does not
address what goes on with the lot. Mr. Farrington said the access is adequate since the
Town uses it, without any documentation.
There is no information to show the adequacy of the road.
Engineering did not consider the plan as adequate.
Mr. Beals said the Engineering Office sent comments which they have complied with. The Board
needs to ensure the proposed design is within the right of way and there was no design plan
submitted.
Mr. Farrington said they would withdraw and resubmit the application with updated plans.
On a motion duly made and seconded, it was voted, 4-0, to accept the withdrawal of the
application for 0 Ridge Road.
153 Reed Street 22 Centre Street, ANR:
On a motion duly made and seconded, it was voted, 5-0, to approve the endorsement of
the ANR
.
Zoning Board of Appeals (ZBA) Cases:
The only request the Board wants to make is that the ZBA make their findings compliant with the
Zoning Bylaw regarding Gross Floor Area.
Staff will forwarded to the Planning Board Members ZBA decisions as requested.
Zoning Regulations Update:
Section 6.0, Special permit (first review)
The Board discussed this section of the regulations and there was not a lot to review; any
comments can be incorporated in the next draft.
Section 8.0, Planned development Districts (second review)
Minutes for the Meeting of June 29, 2016 Page 3
The Board discussed edits made to the staff’s draft which will be incorporated to the document
and sent again to the Board Members for review.
Mr. Canale was concerned with the traffic section and was looking to get out of the auto centric
mode. He will work on this section and conferring with Mr. Kucharsky.
Section 5.0, Submission Materials (Plans Documents) (third review)
The Board discussed edits made to the staff’s draft which will be incorporated to the document
and sent again to the Board Members for review.
There will be another reading after staff incorporates the changes discussed tonight.
The Board suggested that staff use the style for numbering for the subdivision regulations,
consider using ITE standards, and use either numbers or letter.
Ms. Johnson suggested adding one foot contours, but other Board Members were concerned it
would make the plans too cluttered. Ms. Johnson will try to provide plans with those one-foot
contours for the Board to look at.
****************************BOARD ADMINISTRATION*************************
Adopt Procedural Rules:
On a motion duly made and seconded, it was voted, 5-0, to approve as staff suggested with the
changes discussed tonight.
Board officer reorganization:
The Board held its annual election of officers. The floor was opened for nominations and Ms.
Corcoran-Ronchetti and Mr. Dunn were nominated for chair.
On a motion duly made and seconded, it was voted, 4-1, to appoint Mr. Dunn as Chair.
Mr. Canale was nominated for Vice Chair and Ms. Johnson was nominated as clerk. On a motion
duly made and seconded, it was voted, 5-0, to appoint Mr. Canale as Vice Chair and Ms. Johnson
as clerk The Board thanked Ms. Corcoran-Ronchetti for her service during this last challenging
year.
Board and Committee Reps:
The Planning Board Representatives/Liaisons to Town Committees and Commissions were
discussed and the assignments for the upcoming year were as follows:
Economic Development Advisory Committee Mr. Hornig
Page 4 Minutes for the Meeting of June 29, 2016
Greenways Corridor Committee Ms. Johnson
Historic Districts Commission Mr. Hornig
Historical Commission Mr. Hornig
Lexington Bicycle Advisory Committee Mr. Canale
Community Preservation Committee Mr. Canale
MAGIC Mr. Canale
Lexington Center Committee Mr. Hornig
Energy Conservation Committee Mr. Dunn
Vision 2020/Executive Committee Ms. Johnson
Sustainability Committee Ms. Johnson
Transportation Advisory Committee Mr. Canale
Housing Partnership Board Ms. Corcoran-Ronchetti
Design Advisory Committee Ms. Corcoran-Ronchetti
Hanscom Area Towns Committee Mr. Dunn
Tree Committee Ms. Johnson
Conservation Commission Ms. Johnson
Metropolitan Area Planning Council Mr. Canale
Center Street Scape Ms. Corcoran-Ronchetti
FY 17 Work plan Follow Up:
The Board reviewed the Planning office Goals for FY 2017 and suggested adding mixed use
policies, impacts on traffic and transportation, and look at east Lexington commercial districts.
Mr. Dunn requested that staff ask Board Members to consider drafting a letter to the Board of
Selectmen (BOS) and Conservation Commission regarding the significant number of comments
from residents for the Town to purchase the Carchia land. This is not an endorsement by the
Planning Board, it is forwarding what was heard during and after the meeting on June 15, 2016.
On a motion duly made and seconded, it was voted, 5-0, that staff submit a letter to the BOS and
the Conservation Commission regarding this property.
On a motion duly made and seconded, it was voted, 5-0, to adjourn at 9:30 p.m.
The meeting was recorded by LexMedia.
Minutes for the Meeting of June 29, 2016 Page 5
The following documents used at the meeting can be found on file with the Planning Department:
Draft Planned Development Districts §176-8.0 (5 pages).
Draft Planned Development Districts by Mr. Hornig §176-8.0 (5 pages).
Draft Submission Materials §176-5.0 (1 page).
Draft Special permits §176-6.0 (1 page).
Planning Office Goals for FY 2017 dated June 22, 2016.
Draft Planning Board Procedural Rules dated June 15, 2016 (10 pages).
Application for ANR for 153 Reed Street & 22 Center Street, dated May 3, 2016 (1
page).
Agenda Summary and Staff recommendation for Meeting June 29 for ANR 153 Reed
Street and 22 Center Street.
Planning Board Representatives/Liaisons to Town Committees and Commissions (1
page).
Memorandum from Aaron Henry to the Board of Selectmen dated, June 22, 2016 (1
page).
Recommendations to the Board of Selectmen from the Lexington Sustainable Lexington
Committee, dated June 9.
Ginna Johnson, Clerk