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PLANNING BOARD MINUTES
MEETING OF JUNE 1, 2016
A meeting of the Lexington Planning Board, held in the Selectmen’s Meeting Room was called to
order 7:04 p.m. by Chair Nancy Corcoran-Ronchetti, with members Charles Hornig, Tim Dunn,
Richard Canale, and Ginna Johnson and planning staff Aaron Henry and Lori Kaufman present.
****************************STAFF MEMBER REPORTS**************************
General updates:
The Grove Street project and sketch for Site Sensitive Development for 8 Adams Street are
scheduled for June 15.
************* UPCOMING MEETINGS AND ANTICIPATED SCHEDULE**************
Discussion of upcoming meeting schedule and known agenda items:
Suggestions of Selectmen Goals:
The Board started the discussion regarding suggestions for the selectmen’s goals during Town
Meeting and have not gotten back to it.
The Board needs to advocate for a comprehensive plan update. Staff has been requesting, but not
had any success to this point. There is a need to address long term plans for the Town and have
public process to address the issues before it. The Planning Board would like to improve the
communication with the Board of Selectman by meeting once or twice annually to discuss the
Planning Board goals.
The Board of Selectmen Members Michelle Ciccolo and Peter Kelly want to meet with the Town
Manager, Aaron Henry, Carol Kowalski, and the Planning Board chair and one other member the
chair will select to discuss Balanced Housing Development (BHD) Bylaw.
Audience Comments:
A request was made to have the meeting public regarding the BHD Bylaw and recorded.
Mr. Henry explained that nothing will happen immediately and this is only information to explain
the BHD Bylaw and does not need to be public at this time.
Goals for the BOS:
Page 2 Minutes for the Meeting of June 1, 2016
Transportation-The Complete Street policy was adopted and continue to work on that
policy. This item should be kept on last year’s list.
Reconstruction for Bedford and Hartwell Avenue and need a capital plan for funding of
the design. TMOD.
Request a full update on the Comprehensive Plan try to do a Community wide visioning
plan and if not how to tackle it getting that to move forward. Storm water keep on the list.
Cross off banks.
Continuing Residential Policy Goals. Coordinate policy goals and implementation across
Town Government.
Should present to the BOS the Planning Board goals and would be happy to meet with the BOS
to discuss further.
Review of Planning Board potential work plan items:
Bulk of this should happen at the June 14 meeting and should come from the list. From
Tim’s list version 1.2 for FY 2017 Work plan idea list.
Add inclusionary housing bylaw.
For June 14 meeting want each Board Member to come with a project they want to bring
and then the Board Members decide as a team what three things the Board can find
consensus with. Staff time will be determined and outside requirements.
Once weighted by staff what takes to accomplish something.
State is looking to address the Zoning Act reform and could possibly happen soon and
after reviewing the proposed changes those items would need to be addressed especially
material regarding the Comprehensive Plan. Staff will provide the Board with a
breakdown of the State’s proposed changes.
*********************DEVELOPMENT ADMINISTRATION************************
Ridge Road, Street Determination:
Ms. Johnson recused herself.
A Notice of Intent for the lot on Laconia Street will need to be filed with Conservation and then
Ridge Road will possibly come back to planning after following the process with the
Conservation Commission. The applicant will be withdrawing the current application to the
Planning Board and will be reapplying possibly at a later date after the Conservation Commission
hearing.
Minutes for the Meeting of June 1, 2016 Page 3
Zoning Board of Appeals (ZBA):
Gross Floor Area (GFA) for 10 Tufts Road:
The application for a special permit by the applicant to build a new house to replace the existing
house and was asking to replace the crawl space with a full basement and wanting to waive the
GFA approved at the last Town Meeting. The Planning Board should pass along
recommendations to the ZBA with a reminder that basements are included in those calculations
and review the criteria closely when considering this application to waive the GFA.
The next meeting there should be a discussion on state law for making recommendations to the
ZBA. The Planning Board should consider having a liaison to the ZBA.
Zoning Regulations:
Review revised Section 1.0 – 4.0 (second reading):
The Board reviewed the changes and once staff has done research and determined final fees it
will be shared and discussed with the Board.
Review Section 5.0 Plans and Documents (first reading):
Some minor changes were discussed and will be discussed further at the next meeting. Consider
putting language addressing noise spillover in section 5.3. The Traffic study language will be
addressed next time and include traffic congestion.
Proposed Section 8.0 Planned Development Districts (first reading):
Require a clear statement of what the applicant wants to do and why the existing bylaw does not
address what they need to do.
Staff will further review this and update language and bring back for the Board review next time.
Include a list who the broader review will include for a project. This should be reconciled with
Site Plan Review. Analysis of Town fiscal considerations should be provided. Ms. Johnson will
draft an amendment 8.6.14 and share with the Board. Staff will make the changes as discussed
and send to the Board for review once all other comments are received.
****************************BOARD MEMBER REPORTS************************
Accept Final report of the Residential Policy Committee:
On a motion duly made and seconded, it was voted, 5-0, to accept the final report of the
Residential Policy Committee and discharge the Committee.
The Board Members thanked the RPC members for all the hard and successful work they have
done.
Page 4 Minutes for the Meeting of June 1, 2016
There will be a CAAL information session to discuss housing in Lexington at the Community
Center on June 7 and let staff know if needs to be posted.
**************************************MINUTES*******************************
On a motion duly made and seconded, it was voted, 5-0, to approve the minutes of March 2, 16,
21, 23, 28 and 30, 2016 as distributed with scriber’s amendments
On a motion duly made and seconded, it was voted, 5-0, to adjourn at 9:46 p.m.
The meeting was recorded by LexMedia.
The following documents used at the meeting can be found on file with the Planning Department:
Memorandum regarding the suggestions for Board of Selectmen goals, dated April 1,
2016 (2 pages).
Planning Board Workplan FY 2017 (1 page).
Planning Board Workplan FY 2017 version 1.2 revised by Tim Dunn (1 page).
Board of Appeals agenda for May 26, 2016 meeting (1 page).
Revised Planning Board Zoning regulations sections 176-1.0 to 4.0 dated May 31, 2016
(10 pages).
Revised by Ginna Johnson, Planning Board Zoning regulations sections 176-1.0 to 4.0
dated June 1, 2016 (10 pages).
Planning Board proposed zoning regulations 176- 5.0 (9 pages).
Planned Development Districts existing 176-7.0 (15 pages).
Planned Development Districts proposed 176-8.0 (5 pages).
Final Report from the Residential Policy Committee (7 pages).
Ginna Johnson, Clerk