Loading...
HomeMy WebLinkAbout2014-10-15-BLT-min CARY MEMORIAL LIBRARY BOARD OF LIBRARY TRUSTEES Wednesday, October 15, 2014 Attendees: Norman Cohen, Joe Pato, Brent Maracle, Judy Crocker Trustees; Koren Stembridge, Library Director, Cynthia Johnson, Assistant Library Director; Phyllis Brooks, Friends and Jeanne Krieger, Foundation. Call to Order: Chairman Norm Cohen called the meeting to order at 5:00 PM Secretary's Minutes Vote: Norman postponed the vote to the next Board of Trustees Meeting. Foundation Update Jeanne reported: • Foundation received $227,000 in overall donations in FY 14, $31,000 in Endowment donations. • The Annual Appeal is underway • The Planed Giving Committee is hosting an event on October 26. Each year attendance increases. • We will be hosting a donor recognition event in collaboration with Einstein's Workshop on November 141h • Kat MacDonald will be presenting a donor analysis at the next Executive Committee meeting. Norman commented that is sounds like the Foundation is off to a good start. Friends Update Phyllis reported: • The Friends are hosting a tea for "Door to Door" patrons on October 22, 2014. • Annual Meeting will take place on November 2, 1014. It is the 25th anniversary of the CML Friends. Joe Blatt is the speaker focusing on new ways to participate in lifelong learning. Phyllis invited Trustees to stop by. • Book Sale starts on November 14th Norman acknowledged Cynthia Johnson who will be retiring at the end of the month. Administrative— Financial On the Municipal side, Koren reported that we are 25 % expended mainly due to our Minuteman fee which is paid at the beginning of the year. Our Trustee income is declining by about 30% due to lower fines and fees. We adjusted our free printing policy; patrons have to pay before the printing job is released. We expect an influx of income later in the fiscal year from the Foundation and Friends. Our first installment of State Aid will arrive in November. The Endowment continues to do well. The Lexington Rotary donated $15,000 toward the laptop classroom. We will do some branding to recognize them and will be hosting a luncheon later in the year. The library is a recipient of a check from the Indian Americans of Lexington at their Diwali celebration. Norman asked about the Chinese collection. Koren explained that most of our Chinese materials are purchased from a publishing company in Taiwan. Our Indian materials are purchased from an English source. Trustees discussed the Chinese collection at the Concord library. Koren added that possible the collection is funded through a grant. The library is collaborating with the Chinese American Association of Lexington in celebrating the Chinese New Year. Our tentative date is January 24, 2015. More details will be forthcoming. FY 16 Budget Koren distributed the FY 16 Program Improvement document. Norman invited comments. Jeanne shared that a number of sustaining donors expressed that they are proud to be supporting the collection. Trustees discussed the materials budget. Joe expressed that the donated funds should go beyond materials for accreditations and hopefully the Town appropriation will be closer to 100%. Koren added that we tend to exceed the 13% requirement. She detailed how other Towns spend their funds. Our municipal budget does not include maintenance which is not the case with most communities. Norman recalls when we had difficulty getting to the 13%. Building Koren detailed a proposal to reconfigure several library spaces: • Move the teen room from the main level to the fiction area on the lower level. • Create one service point on the main level, combing the Reference and Circulation desks. Brent inquired about the Wi-Fi access on the lower level. Koren reported that we upgraded the Wi-Fi eliminating dead spots. Staff and Hiring Update Cynthia Johnson's official retirement date is October 30, 2014. We are in the midst of second round interviews for a full time library technician position. Norman asked Trustees to think about names for submission to the Historic District Commission representing the library. Trustees discussed some potential names. We need to come up with two candidates. Joe Pato made a motion to adjourn the meeting. The motion was seconded by Brent Maracle. Motion passed unanimously.