Loading...
HomeMy WebLinkAbout2015-10-21-BLT-min CARY MEMORIAL LIBRARY BOARD OF LIBRARY TRUSTEES Wednesday, October 21, 2015 Attendees: Norman Cohen, Howard Jaffe, Margaret Coppe, Joe Pato, Peter Kelley, Jessie Steigerwald, Brent Maracle, Suzie Barry, Claire Feingold,Judy Crocker, Paul Garrity,Trustees; Jeanne Krieger and Jeri Zeder, Mollie Garber, Foundation, Phyllis Brooks, Friends and Koren Stembridge, Library Director, Emily Smith, Assistant Library Director. Call to Order: Norman called the meeting to order at 4:00 PM Secretary's Minutes Vote: Norman made a motion to approve the Minutes of the March 19, 2015 meeting. Suzie seconded the motion. The motion passed unanimously. Norman commended the Friends for National Library week and all the amazing things they do for the library. Financial Update Koren detailed the municipal stream of funding verses the private funding; donations from the Friends, Foundation and Trustee fines and fees. We are 24.8% expended on the Municipal side, where we expect to be at this time. Koren detailed each line item of the Trustee report. She explained the Endowment; "restricted" funds for specific purposes and "unrestricted" which have no specifics on spending. Staff Updates Koren noted that we have several new staff due to retirements. For the benefit of new trustees, Norman explained the makeup of the Board of Library Trustees and the Executive Committee. The trustees are made up of the Selectman, School Committee and settled clergy meeting three to four times per year. From that group, 5 members form the Executive Committee which meets monthly. Friends Update Phyllis reported the following: • We are currently sponsoring a lecture series called "Art Matters" • Our bi-annual Book Sale will be November 13 — 15. Please stop in and buy some books. • We will elect a new president Laurel Cooley at our upcoming Annual Meeting. All are invited to attend. • Our everyday book sale is netting $1,000 per month. • Will will vote on our contribution towards the construction project at our annual meeting. Foundation Update Jeri reported the Annual Appeal will be sent out shortly. To date we have raised approximately $475,000 in pledges toward the Transformation Spaces Project. The goal is $750,000. Jeanne encouraged to give and do so generously and to advocate and talk about the project. Building Update Koren and Emily provided an overview of the Internal Reconfiguration Project. Koren detailed renovation plans for the main floor including a World Language area, an Idea Wall, a space that will have the flexibility of transforming into a 200 seating venue, additional study rooms, a Library of"Things" and a community programming office. Emily reviewed the lower level plans which includes moving the fiction collection to the main level and create a teen space on the lower level. Trustees asked for details on funding. It is estimated that the cost will be about $800,000, funded privately with approximately$50,000 from building envelope fund through the Department of Public Facilities. Koren explained that we will be borrowing funds from the Endowment unrestricted funds which will be paid back. She reviewed the overall timeline for the project which will be managed by Department of Public Facilities. Brent inquired how we will deal with the noise during construction. We will cancel study room reservations during the noisy construction phase. Trustees discussed noise mitigation options. Jessie commented that she loved the flexibility of the space. Norman reported at a special town meeting, a vote was approved to replace the sidewalks around the library. Joe made a motion to adjourn, seconded by Margaret. The motion passed unanimously.