Loading...
HomeMy WebLinkAbout2006-02-06-Senior Center Action Plan Committee.rpt Town of Lexington Report of the Senior Center Action Plan Committee 6 February 2006 The Senior Center Action Plan Committee (SCAPC) was charged with reviewing and assessing the programmatic and space requirements of the Senior Center; reviewing and assessing site options identified by earlier site selection committees and identifying one for further pursuit, and establishing a budget and timeline for the design and completion of a new Senior Center, (See Exhibit A, Senior Center Action Plan Committee, for SCAPC's complete charge and Exhibit B for a list of committee members ) The Committee determined, The Council on Aging (COA) will require about 28,000 square feet to support its programs over the next 15 years, including a 24,000 SF Senior Center and a 4,000 SF Supportive Day Care facility To provide a two-story building, and parking for 100 cars. a viable site must be at least two acres of useable land depending upon setbacks and the conf4_zui anon of the site (See Exhibit C. Y.011.A Program Worksheet, for detailed space need calculations.) • Neither the existing Muzzey Senior Center nor the Supportive Day Care facility at 22 Mill Street in Lincoln adequately supports the COA's immediate near-term, or long-term, programmatic needs The Senior Center,at less than 10,000 SF, is too small, oddly configured, and needs renovation and repairs. While some consider the space attractive, the Senior Center is functionally obsolescent `"`" Mill Street is subject to a short-term least from Minuteman Regional High School, is located in Lincoln far from most Lexington seniors, is barely adequate for the 30 clients now served, and incapable of supporting the 41)clients the COA hopes to serve. • k the potential sites considered by the Senior Center Siting Committee in 2000-2001, the SCAPC identified four sites as being available for further consideration The former Harrington School Meriam Street Parking Lot Muzzey Play Field The former Munroe School (See Exhibit D, Current Status of Originally Identified Sites, for a full list of sites considered by this committee.) • jJ of these sites presents challenges,issues,and complications: The former Harrington School will not be available for at least 10 to 15 years. The School Committee plans to use Harrington as swing space to complete either renovations to or construction of new schools at the four remaining elementary school sites The timing, and level of funding available from the States School Building Assistance Program are unpredictable at this time Building a new Senior Center on the Meriam Street Parking Lot would require a multi- level parking structure After allocating appropriate space for Senior Center parking, there would be fewer spaces for public parking than are currently available This is the only site that would require a parking garage be built to accommodate parking needs Building on ffy Play Field ands©r adding space to the existing Senior Center would be problematic for a variety of reasons. The play field is not large enough to accommodate the building and parking necessary An addition to the existing Senior Center would require amending the Muzzey High Condominium master deed and would require approval by the Muzzey condo owners. The Recreation Committee would be forced to find another field to accommodate Lexington youth soccer programs The former Munroe School is too small to accommodate both a new Senior Center and Supportive Day Care program, has limited parking, and is currently occupied by a community arts center (See Exhibit E. Preliminary Project Cost Estimates, for information on renovation and/or construction costs for each of these four sites ) TE EXISTING SENIOR CENTER AND MUNROE SCHOOL • The former Munroe School, in conjunction with the existing Muzzey Senior Center, presents the best approach. The current Senior Center would be substantially renovated to house the Supportive Day Care program and social services, while the Senior Center social programs and activities would be housed in a renovated Munroe Center with expanded on-site parking. The new Senior Center at the former Munroe School could provide meeting and activity space for other community needs in much the same way the Library meeting room does. • The former Munroe School is the only viable and reasonable currently identified site for a now Senior Center Apart fi on] the former Munroe School, the SCAPC sees no near term solution for the COA programmatic needs The SCAPC is not aware of any additional Town- owned sites or existing buildings that will meet the COA's needs, If the Boat d authorizes feasibility studies of these two sites within the next three months, then the reno‘ations to Muzzey and to the Munroe School could be completed for occupancy by 20l0 (See Exhibit Faehminary Project Schedule.) NS • The Board of Selectmen should deter mine before the 2006 annual town meeting how the former Munroe School can best serve the community. • If the Board of Selectmen decides that the Munroe School should be used for COA programs, then the recommends that the Board immediately authorize the Permanent Building Committee to undertake a feasibility study to confirm that the existing Senior Center and Munroe School will accommodate the COA program., to develop cost estimates; and to provide other needed information that would impact the scope of the renovations. (See Exhibit G. Proposed Scope of Feasibility Study • Should the Board determine that the former Munroe School be used foi some purpose other than.' -'0:A programs, the SCAPC reco lends that the Board of Selectmen establish a new committee whose charge NA ould be to identify and acquire an appropriate site from a private patty 3 SCHEDULE OF EXHIBITS -A: Committee Charge Exhibit B: Committee Membership C iM Worksheet D: Sites Considered Fa Preliminary Project Cost Estimates F: Preliminary Project Schedule 51!M'IR G: Proposed Scope of Feasibility Study EXHIBIT A S R.15. R CENTER ACTION PLAN COMMITTEE 7, of which I should he current members of the Council on Aging, also include Liaisons from Appropriation, Selectmen, Capital Expenditures, Conservation, Planning, Recreation, School : Board of Selectmen ii m: 2006 Annual Town Meeting or until dissolved Matte As Needed As Posted Senior Center Action Plan Committee will review and assess the programmatic and space requirements for the Senior Center already developed by the Council on Aging It will also review and assess senior center site options identified in earlier suing committee reports and identity one as acceptable for further pursuit. The Committee shall establish a budget and timeline for the design and completion of construction of a new Senior Center The committee will present a preliminary findings report to the Board of Selectmen in early January 2006 so that the Board of Selectmen can appropriately consider authorizing expenditure of funds for design development of a new Senior Center at the 2006 Town Meeting. A final report designating an action plan shall be presented to the Board of Selectmen by March I, 2006. Liaisons: Seven, one representative from each of the following boards and committees: Appropriation Committee, Board of Selectmen, Capital Expenditures Committee, Conservation Commission, Planning Board, Recreation Committee, and School Committee. Criteria for Metbership: Charge adopted by the Board at Selectmen on October 6, 2005. Members appointed October 17, 2005. Selectmen voted to ® . members as Special Municipal Employees on October 17, 2005. Reaffirmed on 1118/06. . cifigi gl S.9....4 ,. . .7" ';-.. . - --; -- ' :. ...,7'7".:1-•f-r-7.T- ` ,. ;-:',E.' - `r..,., . ---•,-.-',k-:-;, ;- ..,, 10.'l'''',• -. ',_',": _-1 '.'0 t''', 4f . t,,,1 ..'}1 i • ' '1:-; 1! 4 1.'1'''. E,0 g 3 0 il 6.'11!1_::k:::, , . ii_.'5.,.F,.=L i.8,:-7-,;i'Lk. :4,';,;4..i,V...!..AILV,.'-.,. 15.',L!,;..!.=.-_:,1-- ;3;4;12'::',,.::..L.:::,i 1 '!::._ ',I lir.4...g!;, k,,,,l''t•"'. F::,:?-:..:' 11':-A'w,. !.;, as needed Liaison --- _-_ _ , i'-'2 ,------= - _.----.':---_ ----- ; ------...-r- ..--4- 7,----=---,-....--- -- ,-.---= .__._.-. ... - -----===.,...=------ -,------.= -=.-„----- , as needed Liaison - ----- _ ---t------ -k- - ---,-.--- =-=-- ---- -a- .4-2- - =-=-=---,--,-- _--____ __' _'i . - --__ _ _________ _ 6,._-.- -.----- 0 '',.;: Bitsko Liaison 23 Ridge Road dbitsko @ bioengineering com Conservation 1,_!....et,..ii,....csr,eit8drowd......,t, ./r-r.iii.. ...... ,.,..,_,.,„•,,i,ii.....m.......--. nouz...., r, - -}=• ------ -....- -- - -- -- i..,-- ,-T..-9,, - -- - -- •-- -- • - - ----- -----. --=---'44 --:-'' - ---- ---ie-''' --ner" - .-- - Marilyn Campbell 20 Drummer Boy Way 10/2005 2006 TM . . ..i...,.it,jalt.t .t.:_ _ _ .p ..it,.,.14,..,!..,,,,I,w_ _ _ _,-,---_____ -_ __ __ ,,,s-.„ -.. ._-.-...p_1. . .. ,..• ..._...,.. i.t:ii17,71-1.1 c;;:-..fi-f:;.ti: I Plymouth Road 10/2005 2006 TM mcohen@frc mass edu ,. -. --r-z - ------;k--- a-d -, - - -- ---- ''''''''.. f.. J.: --- --__--,--__ - - : 'Id'r'::-1-7:2'',1"..4'. 44ci -- _ r' . _ L--_-_-••Ir= =-,-_-,------_-_,_------- ----- ---,_.=-. ----,- -d Maria Constantinides 10 Crosby Road 10/2005-2-006 TM -- _-_ 2, ---,Tr--.--.4..:,,,. -. =,--..-- - -- .----___-,1-2-Ll 'ai,4 8.l.,. S...''llx•-_-_._-_--__-_-- - - - ••!:!..!ti ' '.-.7%:'!:!,:':F+7.0:"..i, huntfre @rcn corn Thomas V.Griffiths Liaison 7 Volunteer Way (w)781-861-9138x223 .:-A•''''''''''•-b"---- ‘ C7 - 1 0 li.7. 01"1-niriri School _ _ . ___.4exington.ALL! 4. _ _ _ __ ,,n.:J.! -14,..r.,44: 12). _ ralt-w)781-861-0670 - :.,-=----..„, -=. - --w-i---- ---- --v - --- - --_- --_ _ - - :i;-i.,r:i*t•7':'';;L.: „11*J. Liaison 75 Reed Street i'-,:':-,•.'17.tl'-Z-: fii,......,,, Lexin _;,,.:(4041. __ _ _ , _. __ ,,q,..-...z.ir ..-:•,-..:71., hornig @shore net __ -- ,_L._ _-_, -- .'---------__--=- __-'- --_!:!'-'"="-s=':5 - - .-._-=-. ... ..-e•- .--- -..- -=, .-- .ai Laura Kole 139 W`orthen Road 10/2005 2006 TM Le4ditis, I.._12 i, _ ___ -.1! . ,..,,,4,,,ZA:1 ..,. . .,.44.•,AIN '-'-------- ----iigi.... --_-,-,.'#-_-• ------1=7 - _ -----__ '--A--.-izatg..5aattir.n - -._..-._ --=--.-- - -- .- - Paul H.Lapointe 224 Follen Road 10/2005 2006 TM (w)781-861-9545 (f)781-861-9494 . = .„..-•*.-.-,, : -124-Ll',4418--a-11 __,_ _,..".....,z,7 -- ,-4_,3„-argw paul@paulhlapointe corn ---- -_-. - ----1-f-T- ._ _ - .--_--- ----: Richard Paged Liaison-Contact 10 Oakmount Circle ,....---r- 3::..IV.-- -----.- Lexington, MA 02420 (h)781-862-1294 trpagett@ron com John F Rossi 40 Arcola Street 10/2005 2006 TM (w)617-742-5400 rohnrossi@rohnrossi com Lexington, MA 02420 (h)781-863-9777 .--____--- _ - - ---_._-=- _ , __ --- -_=-_-_= - - --e--,...-_-.,-- 4 .=-.--... --- = _- - - - -=-_- ---Ttr-- --- Shirley Stolz Liaison 2139 Mass Avenue CEC Lexington, MA 02421 (h)781-862-2143 shirleyst;,,f4R]msn com Mary Lou Touart 1010 Waltham Street, D233 10/2005 2006 TM Lexington, MA 02421 (h)781-862-5895 mitou@tuno cons Liir= :_ =-- i•ii-r-,-....i; . ..-- ------ .._--;,..:...._ _.--_ .--__- - -._ - _.--..._ ..- /F.=!=-- ,....- - _ li'i, Senior Center Action Plan Committee, -- , _ii =,_ ' __—__. _- _ .. -- _ — —_-__ , • --1 ------ i45•-•;ii;.:ti,,_ili,i;i:,-47.14-17,"X,,7rInci7.4t!t.,_,, c.;- i .7.. ....-1.1,..,.!''. .•ati'- !-''.e-----''''...:"--' - - '"÷-----r-P---------- -----..._ - . ( aulai,. .—_____ ._=--,__ _ - -- -- _ _ 1 ...„ ., _.::4........,„ - ,,, ,-.1.4.,V,,.- - -,. — _— _,—= — 71-7irli*ftr' -'''' '' — -.....f?.174-1 : - Comments 7c 57 11 111NI,r____ 'L'ittiT5Ni.ii:tLiu;„;,i5.— d 6 4.4.5 ft-'• •-_- - -3 gi i ...a. a Existins,spaces in Muzzey Condominium, 1475 Mass Ave MIIIIIIIIIIIIIIIIIIIII Welcomin.and Hos.itatit Entr 424 500 Reception i 100 , - -150 Could be incor orated in administrative area _--- Lounge/Waitin Area 400 I Coat Closet 40 400 Storage Janitor's Closet Restrooms i 543 8 150 80 500 _ _ v Subtotal.Welcomin /Hospitality 1,107 2 180 Multiourpose Room 1 , t _ t s tat as, .99 1Large studio that can be divided into three studios for Multipurpose Room 4,500 exercise classes,dining,other programs,kitchen at one end, lir_t, _ place for risers/platform at other Multipr..-..,_ iftwy-alr e 500 IStacking chairs,tables,AV equipment,etc " 1-' rtri:f::tipurpose Room 0 5,000) ws 4 —Fitness a n d •.::.!II."'tirint. tExerciiii'7ii" i'litii-iri'it-i — , 935 0 Use multipurpose room that can be divided as needed , Exercise Equipment Room iif i 750,Limited number of aerobic exercise machines Billiards 350 Currently located in open exercise space Table Tennis_ 936 1,000 Two tables @ 500SF each Storage 200 Store fable tennis tables when not used - , Subtotal: Fitness and Exercise' 1,871 2,300 Classroom/Conference Rooms IMuzzey Room 692 1,000 M,uz_za Closet __ 1 96 0 10-,:'•'_:71±1.4)m s 335 1,100 Two B 550 SF 0 ii_fill!`ti5iince Rooms 268 800 Two 63 400 SF ,..iZ...iii‘61200 --Mid'. i v 1,391 3,100 S '6•B-ifitit Classrooms/Conference Rooms , - Library,Shops,and Studios ii - Library/Reading Room 280 600 , - _ Windowpane Shop 353 500 Windowpane Shop Storage 60 100 54 _ Eimer Bull Fix It Shop 368 700 .__.> Elmer Bull Fix It Shop Storage 100 rtt 1 Arts and Crafts Studio 1,200 tOne flexible space A Ceramics Studio 1 - 1 0[ Music Studio 0 Use multipurpose room Computer Storage 80 80 Laptops on carts for use in various spaces Subtotal:Library Shops,and Studios t 9 1,141. 3,280 Counselin,r4jrfilunteer/Administrative Administrative _____ _ .Director „, 145 150 Private office .Office Manager 121, 80, Deaartment Clerk 56 80 - I . Volunteer Coordinator — — - 120 New position I Program Coordinator Cooler/Printer/Fax Staff Break/Lunch Room Subtotal.Administrativel 184 506 120_New position 65 - 150 Sortie size as private office 765 _ SCAP0 Report-Exhibit 0 1 Feb 06 xis 1 of 2 1/31/06 Exhibit D Current Status of Originally Identified.Sites Removed fr0112 consideration: Lowell Street (May be unhuildable lot; has water/sewer problems) Meriam Street Parking Lot (Would require a multilevel building and underground parking) Metropolitan State Hospital (Recently researched; Kline Hall could not he made to work) Militia Drive (Privately owned; expensive; would require major renovations) Pelham : ad (Highland Avenue) (Transferred to conservation) Walgreen's ild not establish partnership with owner) North :Uinsferred to conservation) Not now available: 430 Concord Avenue (Privately owned; existing buildings; remediation of land probably needed) Waldorf School (BOS voted in 2000 not to exercise town's option to acquire property; reno‘ations costly; would have to eliminate playing field to accommodate parking) - 1.rrington School (Under control of School Committee; needed for swing space for schools for several more years) Unlikely or Impractical: 201 Bedford Street voted to retain DPW at site; not likely room for both facilities) Wood S te location; only accessible via a secondary road) Worthen Road (Under jurisdiction of School Committee; parking limited (and perhaps in competition with students; environmental concerns) Remaining possible sites: Munroe Center (Site may be too small, especially if it is to accommodate Senior Center and Center for the Arts; parkinc,, limitations) Muzzey Play Field (Would eliminate a less-than-regulation size soccer playing field; question of 'ownership' of the site) Trrington (?) Prepared hy Marian A 0 Cohen OLtohei 23 2005 - Tt • 7-iiisiiii Exhibit E Preliminary Project Cost Es--' 8 - ,Renovatons .. — i Tota°'k - - 2iitispspace Project Cl ost Co _irki5 Harrington School 5,954,000 0 0 5,964,000 Renovate 28,000 SF of 55,000 SF available Meriam Street Parking Lot 0 7,000,000 2,000,000 9,000,000 100 parking spaces in garage for COA Muzzey Senior Center 1,996,449 0 0 1,996,449 Renovate existing 9,373 SE available Munroe School 4,526,676 0 0 4,526,676 Renovate 21,252 gross SF available Muzzey Field-New Construction 0 7,000,000 0 7,000,000 28,000 SF new building Muzzey Field- Renovate/Construct 1,995,449 4,500,000 0 6,496,449 Use existing Senior Center En 9,373 SF Construct 18,000 SF on field Recommended Option: Renovate existing Senior Center and Munroe School Renovate Senior Center 1,996,449 Renovate Munroe School 4,526,676 Total Estimate 6,523,125 Notes and Assumptions 1 COA program requires 28,000 SE (including 4,000 SF for Adult Day) and 100 parking spaces 2 Phil Poinelli, Chair, Permanent Building Committee, suggests estimating new construction costs at$250/SF and major renovations at 85% of the cost of new construction (85° $ c of$250/SH x 21250/SF) 3 Harrington School cost of renovations does not include any costs for demolishing or renovating the roughly 27,000 SF remaining in the building that are not needed for COA programs 4 Meriam Street Parking Lot protect cost estimate includes only a parking structure for the 100 carsdfacility to meet COA program requirements However, building a new senior center and adult supportive ay y and the associated parking structure would require building a parking structure to replace lost surface parking spaces SCAPC Report - Exhibit E 2 Feb 06 xis 1 of 1 1/29/06 e5, kt h7: • 11 ULE 7005 2006 Ar. .Lli6 1E,Igrrar71 14 - Predesign Evaluation of Alternative Sites 44> ** Site Selection he I Select Al chitect for Feasibility Study tat Design Feasibility Stud) ** Schematic Design Design Development 4> Construction Documents io> * Construction Administration ** Construction Bidding Groundbreaking Construction 44> ** Ribbon-Cuttmg hiBK Town Actions Selectmen appro\e site Selectmen-report to TM site selection, feasibility study, prelim-unary budget and schedule COA reports to TM feasibilit) conceptual design, budget, schedule; TM appropriates design funds TM appro.\es proicct cost and debt exclusion override Debt Exclusion Override Vote 2Q 3Q 4Q 1.4) 2Q 3Q 4Q 1() 7.4) 3QT 4Q 14) 7Q1 3Q 4Q II) 2? 3Q 4Q 1.) 2QT 7005 2006 2007 008 2009 7010 SCAPC Rcport E\hibit F 1 Feb 06 doc PagC I of I 1/29,4)6 Senior Center Action Plan Committee EXHIBIT G PROPOSED SCOPE OF FEASIBILITY STUDY T[IVEIE FEASIBILITY STUDY • termine the scope and cost of renovations, upgrades,and additions to the existing Muzzey Senior Center and to the former Munroe School to support the Council on Aging's anticipated program needs for the next 15 years. OF NECESSARY SERVICES Facilities Audits Perform facilities audits of the Muzzey Senior Center and the Munroe School to assess the existing condition of all building components, including, but not limited to, parking areas and on- site roadways, the building envelope, structural systems; mechanical, electrical, and plumbing systems, fire alarm and fire protection systems, elevators, interior finishes, etc. Code Compliance Review Identify all upgrades and improvements to the Muzzey Senior Center and the Munroe School needed to enable these facilities to comply with all relevant and current building codes, accessibility regulations, and othei regulations governing use of these facilities by and for seniors rung ““. Other Town Regulations Identify and document all zoning requirements that would affect changes or additions to the Muzzey Senior Center and Munroe School, including zoning provisions that would govern building and site development on the Munroe play field 3'storic Districts Commission Jurisdiction Determine the extent to which the Historic Districts Commission has jurisdiction over building additions, new construction, and exterior changes to the Muzzey Senior Center and to the Munroe School Conceptual Site Plan and Floor Plan Options Prepare conceptual site plans and floor plans demonstiating the extent to which the existing Muzzey Senior Center and Munroe School would accommodate the COA's program space requirements. The conceptual site plan for the Munroe School site should demonstrate alternatives for parking and building an addition to the school or a new buildings on Munroe play-field Cost Est t:i:4 ates Prepare and piesent order of magnitude construction and project cost estimates, including costs per square foot, for the all options identified Prepaie and present schedules for each option showing estimated time required foi annual and special town meeting appro\als, design, construction, and occupancy Ranking and Recommendations Rank the options and recommend the option that will provide the most cost-effective and administratively straightforward approach to addressing the COA's program needs. SCAFC Report-Exhibit Ci 1 Feb 06.doc