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HomeMy WebLinkAbout13-37 RFQ Municipal Facilities Master Plan s) MORNr� pQ�powC O TOWN OF LEXINGTON ; J . b^ MASSACHUSETTS 02420 APRIL 19,w LfXIN01971 1625 MASSACHUSETTS AVENUE PURCHASING DIVISION REQUEST FOR QUALIFICATIONS #13-37 DESIGNER SERVICES FOR MUNICIPAL FACILITIES MASTER PLANNING The Town of Lexington, acting through the Town Manager, is seeking qualified Designers / Architects to provide professional architectural and planning services to assist the Town in developing a Townwide Facilities Master Plan A copy of the Request for Qualifications may be obtained via email through the Department of Public Facilities To make a request please contact Judy Pearson Facilities Assistant, 1DearsonCa lexinatonma aov, 1-781-274-8903 Responding firms must submit their response to this RFQ in a sealed package with ten (10) printed copies and one electronic copy on disk. Proposals must be clearly marked on the outside "13-37 - Request for Qualifications (RFQ), Designer Services for Municipal Facilities Master Planning" Proposals will be due no later than Thursday, August 30, at 2:00 p.m. Proposals shall be delivered to the Department of Public Facilities 201 Bedford Street, Lexington MA 02420 The design services for this project will be in accordance with MGL c 7 s 38A-O For information pertaining to this project please contact Judy Pearson Lindsay Dahlberg, Director of Purchasing Department of Public Facilities Town of Lexington 201 Bedford Street 1625 Massachusetts Avenue Lexington, MA 02420 Lexington, MA 02420 JaearsonCalexinatonma.aov Idahlberg©lexingtonma gov TOWN OF LEXINGTON Contract #13-37 REQUEST FOR QUALIFICATIONS FOR Designer Services for Municipal Facilities Master Planning AWARDING AUTHORITY The Town of Lexington, acting through the Town Manager, is seeking qualified Designers / Architects to provide Designer Services for Municipal Facilities Master Planning PROJECT DESCRIPTION The Town of Lexington has established an Ad hoc Townwide Facilities Master Planning Committee (AhTFMPC) to make a recommendation to the Board of Selectmen on the sequencing of various major facilities projects over the next ten years The Town has studies completed on these facility requirements, and now prioritization is needed so that the most beneficial projects to the Town are implemented first, and alternate plans can be considered for the remaining facilities. The Town is seeking a qualified architectural firm with municipal Master Planning experience to support this committee. The selected firm will develop the work plan and scope of services with the committee to assist the committee in completing the charge In addition to evaluating the existing studies, the selected firm will complete a study of a 10 4 acre parcel that is available for purchase by the Town for a limited time The parcel is centrally located and contains an 18,000 square foot office building, a 5,000 square foot carriage house, and a 3,600 square feet residence The new study will evaluate the existing conditions of the available parcel and develop various options for meeting the existing facility needs by utilizing this available parcel SCOPE OF SERVICES The successful firm will attend all meetings of the committee, provide analysis, options, plans, and cost estimates in support of the committee responsibilities, and prepare the Final report TERM The agreement shall be from September 15, 2012 through completion of the project, projected as June 30, 2013. COST OF PROFESSIONAL SERVICES The Professional Fee for the selected service provider shall be negotiated, but will not exceed $77,000 2 GENERAL REQUIREMENTS 1 Review reports and meet and work with town officials 2. Evaluate existing conditions, prepare draft study and final report on 10.4 acre parcel options. 3. Develop options for review, present for approval and/or changes. 4. Work with department liaisons to AhTFMPC on developing plans and alternates. 5 Make presentations at AhTFMPC and public meeting 6 Prepare draft and final AhTFMPC reports QUALIFICATIONS OF APPLICANTS A selection committee will review all responses to this RFQ, schedule and conduct interviews (if needed) and recommend to the Town Manager a selection of ranked finalists The selection of the finalists will be based on• Each item should be specifically addressed• A Similar relevant prior Master Plan experience in Massachusetts municipalities B Provide List of client references for all listed projects in item A C Quality of previous work on the above projects as supported by client references D Knowledge of Massachusetts public construction laws and procedures and demonstrated experience in the planning, design and construction of municipal building projects under MGL Ch 149 E. Resumes of staff indicating professional registrations, specialties and experience. F. Financial strength and solvency of the firm. G. Identification of any litigation associated with firm projects in the previous five years H Professional liability insurance in the amount of $1,000,000 The Awarding Authority reserves the right to reject any and all proposals or to waive any of the informalities in the selection process if deemed in its best interest PROPOSAL REQUIREMENTS Applicants are requested to submit the following. A. Letter of application signed by the Principal-in-Charge. B DSB 2011 Application form including current financial statement C Certifications• Certification of Non Collusion; Statement of Tax Compliance; Certificate of Authority D A proposed work plan to support the AhTFMPC over a ten (10) month period and to concurrently evaluate the 10 4 acre parcel over a three (3) month period Ten (10) printed copies and one electronic copy of each proposal must be submitted by 2:00 p.m. on Thursday, August 30, 2012 to the Department of Public Facilities 201 Bedford Street, Lexington MA 02420 The selection committee will rank the qualifications of firms. The top three firms will be notified by September 5 of interviews on September 10, between 1 and 4 PM. 3 Ov5 MORN,NC Op�� O > TOWN OF LEXINGTON ar„qA � MASSACHUSETTS 02420 3 \ n w A 3 & a� l\\ APRIL Irm `Z'�XINO 9D PURCHASING DIVISION CERTIFICATIONS IN WITNESS WHEREOF, the undersigned certifies, under the pains and penalties of perjury that: It is in compliance with all of the provisions, and shall remain in compliance with the provisions for the life of any Contract resulting from this solicitation That the bidder is qualified to perform any such Contract and possesses, or shall obtain, all requisite licenses and permits to complete performance, shall maintain all unemployment, workers' compensation, professional and personal liability insurance policies sufficient to cover its performance under any such Contract, and shall comply with relevant prevailing wage rates and unemployment laws. To the best of its knowledge and belief has paid all local taxes, tax titles, utilities, motor vehicle excise taxes, water and wastewater bills to the Town of Lexington as required by law. To the best of its knowledge and belief has filed all State tax returns and paid all State taxes required by law, and has complied with reporting of employees and contractors, and withholding and remitting of child support (MGL c 62C, s 49A) Pursuant to MGL c.30B s.10 (or c.30 s.39M), this bid or proposal has been made in good faith and without collusion or fraud with any other person As used in this paragraph, "person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals Signature of Person Signing Bid or Proposal BY Corporate Officer (Type/Print) Corporate Name (Full Business Name) BY• Corporate Officer (Sign) Social Security or Federal Tax ID# State of Incorporation/City of Business (DBA) Registration Approval of a contract, or other agreement, will not be granted unless the applicant signs this certification form Your Social Security number or Federal Tax Identification number will be furnished to the Massachusetts Department of Revenue (DOR) to determine whether you have met tax filing or tax payment obligations The Town of Lexington is required to furnish a list to the DOR at the end of its fiscal year, showing the vendors to whom more than $5,000 is paid during the twelve months, ending June 30. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued or extended This request is made under the authority of Massachusetts General Laws, c 62C, s 49A 4 CERTIFICATE OF AUTHORITY At a duly authorized meeting of the Board of Directors of (insert name of corporation) held 0n* at which all the Dirertnrc were present or waived notice, it was vntpri that (name) of this corporation, be it he or she, hereby is (corp. title) authorized to execute bid documents, contracts and bonds in the name and on behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any bid document or contract or obligation in this corporation's name on its behalf under seal of the corporation, shall be valid and binding upon this corporation. ATTEST (clerk or secretary) Place of Business• I hereby certify that I am the clerk/secretary of the (name of and that corporation) (name) is the duly elected of said corporation, and that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below ATTEST (clerk or secretary) Date ** * This date must be on or before the date of the Contract ** This date must be on or before the date of the Contract 5 OVS MORIyN Op` wxe C O0 TOWN OF LEXINGTON egg �s x m MASSACHUSETTS 02420 y APRIL 19 INSURANCE REOUREMENTS The Contractor shall carry and maintain, for the life of this contract, all insurance as specified below, and in such form as covered by this contract from all claims and liability for damages for personal injury, including accidental death, and for property damage which may arise from operations under this contract, whether such operations be by him/her self or by any person or anyone directly or indirectly employed by either of them The coverage shall include the Town of Lexington as an additional insured and amounts of such insurance shall be as follows A. Workers Compensation Statutory State, Massachusetts Coverage Limit, $100,000 each employee B. General Liability 1. Limits of Liability Combined Single Limit Bodily Injury and Property Damage of $1,000,000 2 Arrangement of Coverage a. Premises Operations b Owners and Contractors Protective c Broad Form Comprehensive General Liability Endorsement or equivalent to include Broad Form Contractual, Personal Injury, Broad Form Property Damage. Cross Liability Professional Liability C. Automobile 1 Limits of Liability Combined Single Limit Bodily Injury and Property Damage of $1,000,000 2 Arrangement of Coverage a. Employer non-owned b Hired Car c All Owned or Leased Vehicles Said policies shall be so written that the Town of Lexington will be notified of cancellation at least thirty (30) days prior to the effective date of such cancellation Certificates in duplicate from the insurance carrier stating the limits of liability and expiration date shall be filed with the Town of Lexington before operations are begun Such certificates shall contain a statement referring specifically to this contract to the effect that all insurance coverage herein required has been provided Certificates shall be filed before the award can be made Signatures on all certificates and insurance forms must be original signatures Insurance under which the Town shall be named as in "Insured" or as "Additional Interest" shall be carried with an insurance company licensed to write such insurance in the Commonwealth of Massachusetts The Contractor shall indemnify and save harmless the Town, and all of its officers, agents, and employees from all suits, actions or claims of any character. 6