HomeMy WebLinkAbout2017-10-23-ARTS-minLexington Council for the Arts
Meeting MINUTES
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Pre -Meeting Tasks
Review of handouts & minutes
Attendance:
Present: Seetha Ramnath, Lynne Klemmer, Jean Hart, Mark Ferri, Faith Lin, Rebecca McGowan, Laurel
Smith
Absent: Amy Kaser, Jessie Steigerwald
Guests:
Recording Secretary: Rebecca McGowan
Meeting start time: 7:10pm
WELCOME - Chairperson (Seetha)
a. Breakthrough Artist Award
i. Awarded to Mr Joel Kowit for his outstanding work in stained glass
ii. Jessie and Seetha met with Mr Kowit before award presentation with Board of Selectmen;
he will be on Art Talk; Seetha has organized talk to LHS science students through
Department Head scheduled for May 2018
iii. Good momentum and interest in continuing program — all Council members are asked to
contribute ideas on grassroots ideas on where else can we fundraise for this award this
and coming years (e.g. LEF, Cultural organizations may have an interest)
iv. Mark and Seetha will reach out to Melissa Tintocalis re: breakthrough artist award and
opportunities to impact the community
b. Discussion with Ms. Koren Stembridge postponed
i. Ways of working with Cary Library Arts Initiatives & Town plans/Fundraising
ii. Breakthrough Artist display for 2017-18 - Mr. Joel Kowit
c. Roles & Responsibilities of Council members - Officer roles : Secretary (Rebecca), Grants
Coordinator (Mark), Fundraising Lead (Jessie)
i. T-shirt idea raised again as a good way to promote LCA through the town organizations
d. Seetha made brochure introducing LC4A members to hand out at BOS and other LCA town events
e. Seetha has reached regarding hosting regional LCC meeting with Waltham and Arlington to share
best practices & lessons learned on grants strategy — agreed on January 8, 2018.
2. REPORTS
a. Secretary's Report (Rebecca)
i. Approval of previous meeting's minutes (September 2017, Jean motioned, Mark
seconded)
b. Treasurer's Report (Amv. in absentia
i. Review of numbers for annual report (due October 2017)
ii. Review of 2016 Grant reimbursements — $941(3 projects) unclaimed
iii. Review of 2017 Grant submissions/reimbursements - $2610(8 projects) not yet claimed
iv. Amy sent Grants Refresher document
c. Communications Report (Faith)
i. Faith will add photos of events
3. NEW BUSINESS (Seetha/Laurel/Jessie/Lynne)
a. Grant Evaluation process for 2017-18
i. November 1st - pdf files will be emailed to Council members
ii. Each project assigned to a reader who ranks it with last year's spreadsheet; assign priority
for funding; discuss at next meeting on Nov 13
iii. Larger grants to fewer projects? Minimum $250
b. 2017-18 Projects:
i. Artepreneurs Mask & Mingle - October 25th 7pm at Aloft — Jessie has arranged for
creative prize (pumpkin), Lynne will bring donations box; Seetha has arrange for light
snacks & name tags
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ii. November Center ArtsWalk (Laurel) — several $10 checks from 2016 (last year's) Art walk
received by Jean and will be communicated to Amy as far as what to do given it was
decided LACS will host as "bank" for them going forward this year.
iii. Parade (Lynne)
iv. Discovery Day (Memorial Day w/e) - Rebecca?
V. Affordable art show per discussions last year plan for Spring 2018? (Jessie?)
vi. Strategic arts & culture plan - PIP for next year (Seetha/others?)
Discuss google drive document access with Amy
4 ANNOUNCEMENTS
a. Next LC4A Meeting: November 13, 2017 - Room 237 LCC
KEY DATES for MCC Process
• October 16th • Deadline for applications.
• Deadline for Sections 1 and 2 of Annual Report.
• November 1st • Applicant data available in Annual Report at w w.rnass,,,c u„N„ku!re,,,,oLq.
• Panel Books available to LCCs.
• December 30th • Deadline to complete voting meeting.
• January 15th • Deadline to complete Annual Report.
Meeting Adjourned at: 8:45pm
Motioned by: Lynne Klemmer
Seconded by: Laurel Smith
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