HomeMy WebLinkAbout2017-06-BOS-min 70-372
Joint Meeting
Board of Selectmen and Planning Board
June 5, 2017
A joint meeting of the Board of Selectmen and Planning Board was held on Monday, June 5,
2017 at 6:00 p.m. in Estabrook Hall of the Cary Memorial Building, 1605 Massachusetts
Avenue. Board of Selectmen Ms. Barry (chair); Mr. Kelley; Mr. Pato; Ms. Ciccolo, and Mr.
Lucente were present along with Mr. Valente, Town Manager; and Ms. Siebert, Recording
Secretary.
Also present were Planning Board members Mr. Canale (Chair); Mr. Hornig; Ms. Johnson; and
Mr. Creech and Planning Director Mr. Henry.
Also in attendance, representing the Belmont Country Club, was Randall Goldstein, Board of
Directors and member of the Club's Land Committee, Ted Tye, Managing Partner National
Development, and Sherry Clancy Vice President/Project Manager National Development.
Update—Belmont Country Club Parcel
Mr. Valente Town Manager opened by saying the Town has been in discussions for a year and a
half with Belmont Country Club regarding the potential sale of club-owned land located in
Lexington off Watertown St. Lexington has rights of first refusal under tax status 61A, meaning
that any bona fide third-party offer would need to be matched by the Town. The property would
have also to be re-zoned by Town Meeting in order for development to proceed.
Mr. Goldstein of Belmont CC provided some background of the negotiations to date: in August
of 2016, the Hanover Company presented an age-restricted 55+ development concept which did
not meet with Club approval. The Club parted ways with Hanover and began subsequent
discussions with National Development.
Mr. Tye of National Development said his goals for the evening were to provide information
about National itself and to present broad concepts regarding the two types of senior living
National proposes for two sites on Belmont CC land: Waterstone, an independent model to be
built on the Belmont side of Route 2 and Bridges, a memory-care facility to be built on the
Lexington/Golden Ave side. He emphasized that the proposal is at a"very preliminary stage"
and that it will require "a lot more work, a lot more discussion with the community."
National's credentials:
National is a local firm based in Newton that has worked in Eastern MA for 30+years. The
proposed project would be National's first in Lexington although it has completed many diverse,
high-profile developments such as The Ink Block project in Boston, the former Boston Herald
building; The Circle in Cleveland Circle; The District in Burlington; Market Street in Lynnfield;
and Waterstone in Wellesley. National has been involved in senior housing since the 1990s and
worked with the State to introduce the assisted living concept to Massachusetts.
Mr. Tye acknowledged there are many hurdles to overcome on this small-but- complex project,
including negotiations with intermunicipal utilities, Mass Highway, Planning Board, and Board
70-373
Joint Meeting—June 5, 2017
of Selectmen. Mr. Tye said National may respectfully decline to continue with the project if the
community does not embrace it.
National partners with a day-to-day facility operator: Epic Senior Living of Waltham. The need
for senior communities is growing and will double in a short period of time. National is
committed to a 62+ age-restricted concept for Waterstone and Bridges which will lower the
impact to Town infrastructure. The facilities are non-profit and will generate tax revenue.
• Waterstone (120 units, 4 stories)is a non-medical, all-inclusive, rental model with no
buy-in required. The "fully-appointed" units are one- and two-bedroom and include
kitchens. The building has common areas, a dining room, a fitness center, a salon, a game
room and a theater. There are transportation services, although about 60% of residents
own cars when they move in. A resident parking area is below the building. Cleaning
services are available and included in the monthly fees. The typical resident is about 80
yrs. old, active, and often engaged in the community.
• The Bridges model (64 units, 2 stories)provides non-medical memory care assisted
living. Residents live in "household" clusters of 18 people that share a kitchen and an
activity area. The scale is comfortable and provides protected outdoor access, secure
gardens, and pathways. Residents at Bridges do not have cars so parking would be needed
for employees only.
Mr. Tye noted the total number of units is about 50%less than a prior developer's proposal to
Belmont CC.
Buffering of the abutting neighborhoods would be accomplished by using the grade, particularly
on the Golden Ave side, and with plantings. Mr. Tye noted there are some significant mature
trees that National will endeavor to save.
In terms of affordability, Mr. Tye proposed that 15% (18 units) of Waterstone's 120 units would
be counted toward the Town's SHI instead of the usual 10%. This number works for National's
financial model. Bridge's units, unlike Waterstone's, are not considered housing units by the
DHCD and therefore do not count toward Lexington's housing denominator; none of Bridge's
units are to be set aside as affordable.
Questions/Comments from the Planning Board:
Mr. Creech: Will National be building close to the property line(s)? Unsightliness (dumpsters,
etc.) should be kept to a minimum and car headlight infiltration should be screened against. How
many employees will Bridges employ?
Mr. Tye: It is not yet known where on the sites the buildings will be placed. The goal will be to
save as many trees as possible and, with landscaping, to create as much separation as possible
from the abutting neighborhoods, particularly on the backside but also on the front side as
visibility from the road is not as desired as it would be for other kinds of businesses. There is
70-374
Joint Meeting—June 5, 2017
24-hour staffing; during the overnight hours, 4-5 staff will be present at full occupancy. In a full
week, there are 35-40 employees: administrative, kitchen, home health aides, etc.
Mr. Goldstein: Buffering is also important to the Country Club.
Mr. Hornig: The Planning Board never took a position on the Hanover proposal, only provided
feedback. Planning will not take a formal position on National's proposal for quite some time.
Will the utilities come on from Arlington or Belmont? Is National comfortable with this size
facility on this small an acreage? Site access for emergencies on the 14-acre site (as opposed to
the 4-acre site) seems problematic. There needs to be a workable evacuation plan. Would the
assisted living units in Waterstone count toward the housing denominator? Planning wants to
have much more discussion about site design and see plans well in advance of Town Meeting.
Ms. Clancy: Golden Avenue would be one way to bring utilities in but the capacity issue has not
been studied.
Mr. Tye: Utilities will probably come through Arlington. In the two-story model, some of the
outdoor space in provided on the second level of the building, creating a large deck area that
opens onto the floor. National will discuss access with MassDOT. National is not sure there will
be assisted living at Waterstone. If there is, the units will not count toward the denominator, per
State definition.
Ms. Johnson: The Town should be sure there is no interest in this property for School or
Municipal use before it waives its right of first refusal. Abutter input should also be clearly
understood before moving forward. This area of town forms an important gateway to Lexington.
This area of town is heavily affected by Route 2 and is adjacent to historic Peacock Farm, as well
as other land under agricultural use. The"towering oak trees" over Winter St also create a highly
prized rural environment, as noted in the most last Comprehensive Plan. Where would people in
need of medical care go and are these medical facilities prepared for a substantial influx of
seniors? There should be a plan that addresses this concern. It is unfortunate that Bridges will not
have affordable units.
Mr. Canale: Would market rate and affordable rate unit residents have access to the same
services? The facilities will very close to Route 2 and changes made to the land may eliminate
noise barriers currently enjoyed by abutting neighborhoods. Noise measurements should be done
before the site is disturbed.
Mr. Tye indicated that, to a large extent, market rate and affordable rate residents will have
access to the same services.
Questions/Comments from the Selectmen:
Ms. Ciccolo: Generally, the density in this proposal is better than what Hanover submitted but if
the project were a 40B, 25% of the units would have to be affordable and the profit margin
would be restricted to 10%. It would be better if 20% of Waterstone was affordable and some
consideration was given to those within the 50% AMI category as that population is often
70-375
Joint Meeting—June 5, 2017
overlooked. National should work with the Town to develop a local preference model so that
residents have some preferential consideration. The question of whether there are any needs the
Town has for the property has not been significantly discussed. Could part of the larger parcel be
set aside for a municipal use, such as a playground or athletic field?
Mr. Tye: The local preference question is common and can be addressed in a number of ways.
The 40B affordable model works well with multi-family but breaks down when services are
layered on.
Mr. Kelley: The project provides a worthy housing model that the town could use more of There
are challenges to the site that may be difficult to overcome.
Mr. Pato: The project is worthy and how it develops will be interesting to watch. There have
been a lot of requests for this kind of housing.
Mr. Lucente: Communication with the neighbors is crucial. The Route 2 neighborhoods sustain a
lot of highway noise which impact the residents of the developments. What will the impact be on
Police and Fire services? The sites are far from the fire stations.
Ms. Barry: This proposal is more interesting than Hanover's was but it would be better if 20% of
Waterstone was affordable rather than 15%. It is important to listen to neighborhood concerns, as
well.
Discussion: Fall Special Town Meeting Articles
Ms. Barry asked if Planning intends to bring any business forward a the STM being planned for
October 2017.
Mr. Canale said the only articles envisioned for fall are one for the rezoning of a property on
Hayden Ave and one from two neighborhood conservation study groups that Town staff is ready
to review and the Planning Board and Historic Commission will soon get a chance to review. A
public hearing will be held, probably in September. Mr. Canale said he would look at the dates
and work backward so the articles can come forward in the fall. Ms. Barry will discuss the
timing with Mr. Canale.
Ms. Ciccolo asked if zoning articles are anticipated for recreational marijuana. Mr. Hornig said
his sense is there is no pressing need for marijuana zoning to be considered before the spring.
Ms. Ciccolo replied that regulations are due to be released March 15, 2018 which means the first
applications could be submitted to cities and towns April 1. If Lexington wants to have a zoning
bylaw revision in place to address recreational marijuana, an article would need to be approved
by the Attorney General before April 1.
Mr. Hornig said he believes the licenses for marijuana sales would not be issued until July 2018.
70-376
Joint Meeting—June 5, 2017
Adi ourn
On motion duly made and seconded, the Board of Selectmen voted 5-0 to recess at
approximately 7:05pm and reconvene in the Selectmen's Meeting Room at 7:15.
On motion duly made and seconded, the Planning Board voted 5-0 to adjourn at 7:05 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
70-377
Selectmen's Meeting
June 5, 2017
A meeting of the Lexington Board of Selectmen was reconvened at 7:15 p.m. on Monday, June
5, 2017 in the Selectmen's Meeting Room of the Town Office Building. This Regular Session
followed a Joint Meeting with the Planning Board in Estabrook Hall of the Cary Memorial
Building that recessed at 7:05 p.m. Ms. Barry, Chair; Mr. Kelley; Mr. Pato; Ms. Ciccolo; and Mr.
Lucente were present as well as Mr. Valente, Town Manager; and Ms. Siebert, Recording
Secretary.
Selectman Concerns and Liaison Reports
Ms. Barry congratulated the Lexington High School class of 2017 for graduation ceremonies
held yesterday in Lowell. Selectmen Mr. Kelley, Mr. Lucente and Ms. Barry were present.
Ms. Barry sent the Board's good wishes to Lexington High School principal Laura Lasa who will
retire at the end of the school year after a 35-year career in public schools. Director of
Performing Arts, Jeffrey P. Leonard, will also retire this year after 35 years with Lexington
Schools.
Selectman Pato, liaison to Sustainable Lexington, made these comments for the record:
"It has been requested that the Board consider a public statement regarding Lexington's
commitment to addressing global climate change—in particular to support the Paris Accord— or
to consider joining communities around the country in declaring our supportjust as Governor
Baker has done for the state—that `we're still in.' As a community, Lexington has been very
active in pushing for more responsible environmental stewardship over the years. We have many
ongoing initiatives that line-up with a world striving to address global warming through
collaboration as enshrined in the Paris Agreement. We also strive to do more: Getting to Net
Zero task force: This is about getting to net-zero emissions as a community with a goal of doing
so, well in advance of the Paris Accord's timeline. Sustainable Lexington's Climate Action Plan:
This is a sustainability plan that considers what to do to reduce our climate impact including
mitigation and adaptation initiatives. Solar Task Force: Just two weeks ago, the Task Force
helped usher in the ribbon cutting for 2.2MW solar municipal facility on Hartwell Ave in
addition to another 1.1MW of rooftop solar, resulting in a total of 45% of municipal
consumption. Community Choice Aggregation: Sustainable Lexington has been working on
Community Choice Aggregation to procure 100%renewable energy at a price below the
Eversource basic rate for residential and business customers in town, and an option for locally-
sourced renewable energy at a slightly higher fee. Sustainable Building Design policy: This has
been in process for several years and was brought before the BOS in November. It has been
reviewed and refined since in the meantime. I hope to see this before the board for adoption in
the very near future. I would like to bring a request to the Board for being public with our
climate action directions and potentially support the goals of the Paris Agreement."
Ms. Barry said she would add this item to the Board's agenda for Monday, June 19, 2017.
70-378
Selectmen's Meeting–June 5, 2017
Town Manager Report
Mr. Valente announced that he has appointed Ann Graglia-Kostos as Human Resources Director.
Ms. Graglia-Kostos, who will begin on Monday, June 12, has most recently served as Human
Resources Director for the Town of Winchester.
Public Hearing—Noise Bylaw
Ms. Barry opened the Public Hearing at 7:22 p.m. and welcomed DPW Director Dave
Pinsonnault and Assistant Town Engineer Dave Cannon to the presenter's table.
Mr. Cannon reported that 3 large trees and several small trees need to be cut on Pleasant Street in
advance of a sidewalk project. Because of heavy equipment use and high traffic volume during
regular working hours, the DPW intends to close Pleasant Street from Worthen Road East to #41
Pleasant St. on Friday June 9th, starting at 3:00 p.m. and continuing overnight until 6:00 a.m.
Friday, June 16th has been added as a back-up date. Three separate crews will remove the trees
and it is possible the work can be completed in 4-6 hours once cutting begins.
Ms. Ciccolo asked how long the work would take if done in and around traffic instead of
overnight. Mr. Cannon said a heavier traffic volume would have to be diverted, in this case. Ms.
Ciccolo said she would like to hear from the neighbors but the approach as described seems
sensible.
Mr. Kelley asked if crews would work all night long. Mr. Cannon said this might be the case but,
if everything goes as planned, work could be completed in less time. There should be no problem
being done and cleared up by 5:00 a.m. Mr. Kelley asked if there had been any feedback from
notified abutters. Mr. Cannon said he is not aware of any.
Mr. Lucente asked if lights would be used. Mr. Cannon said there would be a light tower per
crew for a total of three, focused on each of the large trees. Precautions will be taken not to shine
lights on abutting houses.
Kris Betres, 60 Pleasant St, asked if the work could start earlier in the afternoon and be stopped
by midnight. Mr. Cannon said even though the permit request lists 3:00 p.m. as the start time, the
road would not be closed until 7 or 8 p.m. due to traffic volumes.
Ms. Barry said while there is enthusiasm for the sidewalk, crews should be sensitive to the
impact of late work hours on the neighborhood.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to grant a Noise Bylaw
Special Permit to the Lexington Department of Public Works to carry out tree removal on
Pleasant St from Worthen Road East to#41 Pleasant St between the hours of 3:00 p.m. and 6:00
a.m. on Friday June 9 or Friday June 16.
The Public Hearing was closed at 7:30 p.m.
70-379
Selectmen's Meeting—June 5, 2017
Award School Transportation Contract FY2018-2022
Assistant School Superintendent for Business and Finance Ian Dailey presented the
Transportation contract for Selectmen approval. Mr. Dailey reviewed the contract process,
stating that because the term of the contract is beyond three years, the Town Manager must seek
approval from the Board of Selectmen. The new contract will begin July 1, 2017 and end June
30, 2022. To solicit competitive bids, the RFP was sent directly to nine vendors but ultimately
just one bid was received from C & W Transportation. The School Committee voted on February
6, 2017 to unanimously recommend awarding the contract, including athletic and field trip
transportation, to C & W Transportation.
Ms. Ciccolo asked how the new contract prices compare to the existing contract and if any
service improvements have been added. She asked if the Schools coordinated with the
Transportation Advisory Committee (TAC)to make sure school transportation was integrated
with other Town transportation services such as Lexpress.
Mr. Dailey said the price for the new contract increases by 1.7%in the first contract year but
thereafter is stable. The Schools have had discussions with TAC in the past but not recently and
not for this contract. No new services were added to this contract. The number of buses has
increased between three and five every year to the point that C & W now transports over 50% of
the school population.
Ms. Ciccolo requested that Selectmen be consulted when the transportation contract is being
negotiated. This applies to the Food Service contract, next on the agenda, as well. Mr. Pato and
Mr. Lucente agreed. Ms. Ciccolo asked if seat belts are standard bus equipment. Mr. Dailey said
the belts are of the lap belt variety. Ms. Ciccolo said truck guards reduce pedestrian and bicycle
deaths in accident involving city buses but she is not sure school buses can be retrofitted for
them.
Ms. Barry asked who will pay for the stop arm camera and the GPS monitoring listed in the
contract. Mr. Dailey said the Schools pay and the GPS has already been purchased.
Lin Jensen, 133 Reed St, a mother of three school children, said when she chaperoned a school
trip, she was told by students that the lap belts were "optional." She asked if research shows the
belts are effective. Mr. Dailey replied that shoulder belts are being discussed at the legislative
level.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the Town
Manager to enter into a School Bus Transportation Services contract in substantially the form
attached, including athletic and field trip transportation, with C& W Transportation for the
period of July 1, 2017 through June 30, 2022.
Award Food Service ContractFY2018 including Renewal Options
Assistant School Superintendent for Business and Finance Ian Dailey presented the Food Service
contract and noted it comes before the Selectmen due to the potential length of term. Three
70-380
Selectmen's Meeting—June 5, 2017
interested vendors conducted site visits. On May 23, 2017, the School Committee unanimously
supported awarding the contract to Whitsons Culinary Group. The new contract begins on July 1,
2017 and ends June 30, 2018 with an option to continue the agreement for four 1-year
extensions.
Mr. Pato asked if the contract allows reverting to washable flatware, plates, and trays rather than
the recyclables now being used. Mr. Dailey said the contract gives that latitude but dishwashing
equipment would need to be purchased.
Lin Jensen, 133 Reed St, as a volunteer for lunchtime recycling and composting at the Hastings
School she is happy Whitsons will continue to serve the schools. The director is extremely
supportive of waste reduction and composting efforts. She asked that the Schools and the
Selectmen consider installing a dishwasher in the new Hastings Elementary.
Marcia Gens, 16 Dane Rd, Sustainable Lexington Committee, asked that the Selectmen view the
addition of a dishwasher at the new Hastings Elementary School as an investment in the culture
of sustainability.
Mr. Valente said the question of dishwashers should be directed to the Permanent Building
Committee and School Committee.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the Town
Manager to enter into a School Food Service management contract in substantially the form
attached with Whitsons Culinary Group for a period of July 1, 2017 through June 30, 2018, with
the ability for school administration to award up to four 1-year extensions with the approval of
the School Superintendent.
Approve 52 Lowell Street Local Initiative Program Application
Bill Kennedy, Chairman of LexHab, and Pat Nelson, Esq. representing LexHab, updated the
Board about the LexHab affordable housing project at 52 Lowell St. They ask that the Selectmen
authorize the Chair to sign the Local Initiative Program (LIP) permit application so approval can
be sought from the Department of Housing and Community Development(DHCD). Town
Meeting previously approved this project but there have since been some changes since that
time.
The first change is that, due to public bidding laws, the cost estimate is higher than the
$1,284,653 approved. The revised estimate is $1,971,395, representing a 30%increase in all the
line items plus the cost to buy instead of lease solar panels. LexHab is preparing the contract
specs and will put the project out to bid. Once the numbers and details are more firmly known,
LexHab will go back to Town Meeting to request the additional funds.
Upon motion duly made and seconded, the Board voted 5-0 to approve and authorize the Chair
to sign the Local Initiative Program affordable housing/comprehensive permit application for 52
Lowell St.
70-381
Selectmen's Meeting—June 5, 2017
LexMedia Contract Renewal
Members of the Cable Advisory Committee Ken Pogran (Chair), Steve Iverson, and Smita Desai
were present to recommend renewal of the PEG access contract between the Town of Lexington
and LexMedia, the service provider. The Town entered into the current contract in January 2011
for an initial 3 '/z year term, followed by two optional 3-year terms. The contract was extended
for the first optional 3-year term in July of 2014 which expires on June 30, 2017.
The Town, represented by Cable Advisory Committee (CAC), conducted a review of
LexMedia's job performance which included a Public Hearing (held April 27, 2017) and
solicitation of written public comment. Eight members of the public attended a public hearing
and seven individuals submitted written comments. All comments were favorable. Seventeen
areas of performance were evaluated and found satisfactory. This review led to CAC's vote on
May 18 to recommend that the contract be extended for the additional three-year period with a
10%increase. PEG account balances are more than adequate to absorb the increase.
Funds to pay LexMedia are received from cable subscribers via Lexington's three providers:
RCN, Verizon, and Comcast. The revenue amounts to approximately 5% of subscriber fees,
excluding telephone and internet services. LexMedia is not paid from the General Fund.
Mr. Pogran said, in the age of cord-cutting, CAC's recommendation comes with one caveat:
Although revenues continue to rise as subscriber fees increase and premium services are added,
there may come a time when this upward trajectory flattens or reverses. CAC analyzes trends
carefully and is confident that funding will meet the obligations of this contract extension.
However, a time will come when PEG revenues will decline and the funding sources will need to
be re-examined.
Florence DelSanto, General Manager of LexMedia, and David Ilsley, Chair of the LexMedia
Board, updated the Board as required by the terms of the contract:
• Ms. DelSanto provided an overview of services and reported that LexMedia recently received an
award for government meeting coverage. The station is currently broadcasting live on 4 channels,
one of them HD; HD technology is made possible by provider RCN which will add two more HD
channels this summer.
• Mr. Ilsley provided some numbers to explain why Mr. Pogran has requested a 10%cost increase:
LexMedia produced about 800 programs in FY2014 but production in FY 17 has risen 11%to
over 1000 programs. Most of LexMedia's staff time is devoted to government meeting coverage.
There are now 32 committees/boards recorded or aired live on a regular basis. LexMedia's
contract requires that the meetings be edited and aired/posted within two weeks but most
meetings are "turned around"within three days. In 2014, on demand programing totaled 490;this
year,the number is over 2000. More space has been purchased from LexMedia' s provider to
increase online capacity.
Ms. Ciccolo asked if LexMedia has the ability to broadcast live from the Community Center,
given that hard-wiring was not included in the recent renovation because improved wifi
70-382
Selectmen's Meeting–June 5, 2017
technology was anticipated. Mr. Ilsley said equipment was recently purchased that allows live
broadcasting from that location.
Mr. Pato, liaison to CAC, applauded CAC's attention to detail in the service evaluation process
and LexMedia's capable management and staff. He said he makes great use of the on- demand
service to review meetings.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the
recommendation of the Cable Advisory Committee to renew LexMedia's contract and further, to
authorize the Town Manager to enter into negotiations to extend the Lexington Cable Access
Agreement between the Town of Lexington and Lexington Community Media Center
(LexMedia).
Adjust Rates and Qualification Criteria—Senior Service Program
Co-Chairs of the Tax Deferral and Exemption Committee Vicki Blier and Pat Costello and
Human Services Director Charlotte Rodgers reviewed proposed changes to the Town's Senior
Service Program that provides a way for low-to moderate-income seniors (60+)to perform
volunteer work to offset a certain amount of their property tax bills. Ms. Rodgers said that over
the past few years, there has been a slow-but-steady decline in participation despite efforts to
expand the program, including increases in income thresholds.
The Tax Deferral and Exemption Committee advises changing the current income guideline to
$70,000 to align with the property tax deferral rate and also advises that the hourly rate be
increased to $11.00 to align with the State minimum wage. Increases in the number of hours that
can be worked, as well as the total household amount that can be earned, are also included in the
recommendations.
Ms. Barry asked if there is a periodic review cycle for program. Ms. Rodgers said it is usually
evaluated every two to three years but agreed that including a statement about a three-year
review cycle would be appropriate. Mr. Pato said this would not preclude the Committee from
doing it earlier.
Mr. Lucente asked how residents can participate in the program. Ms. Rodgers said they should
contact the Human Services department. An appointment is then made to meet with the
applicant. Proof of residency and income verification are required. Human Services tries to
match residents' skills to available tasks.
Upon motion duly made and seconded, the Board voted 5-0 to make the following changes to the
Senior Service Program and approve the Board's Senior Service Program Regulation to:
• Increase hourly wage to $11.00 per hour(adjust to minimum wage);
• Increase gross income, including Social Security Income, to $70,000 per household
(regardless of single or married status);
• Establish the maximum number of hours a household can work at 140;
70-383
Selectmen's Meeting—June 5, 2017
• Establish the maximum credit a household may earn at $1,540 (and increase of$210 over
the current guidelines); and
• Review the policy every three years or earlier.
Consider Summer Water Use Time Restrictions
In an effort to ensure that all water users have sufficient water volumes, DPW Director Dave
Pinsonnault and Water/Sewer Superintendent Ralph Pecora requested a mandatory restriction on
outdoor residential and commercial water use for purposes such as irrigation, power washing,
pool filling etc. during the hours between 5:30 a.m. and 8:30 a.m. from Junel9, 2017 to October
6, 2017. They also suggested that residents consider adopting water conservation techniques. An
MWRA conservation brochure has been included in utility bills.
Ms. Ciccolo said this type of request is usually made in response to a particular problem, such as
a reduction in pressure or water supply. She wondered if residents would comply, if a fine for
noncompliance would be levied, and if the restriction should be voluntary instead of mandatory.
Ms. Ciccolo said she supports water conservation and is not opposed to requesting voluntary
compliance but noted that messaging is important. Notification should emphasize volume
watering/washing so people do not become upset when neighbors occasionally hand water a
flower pot during the designated hours. She asked if any public hearings had been held on the
issue. Going forward, she believes Lexington may require another water tower to satisfy demand.
Mr. Pecora said if outdoor demand can be shifted to times other than the morning peak, water
pressure will improve, particularly in the higher elevated parts of town. Mr. Pinsonnault
indicated that pressure, not supply, is the issue. The department has not considered levying
fines. The DPW asks for mandatory implementation but would rely on voluntary compliance.
Last year's voluntary restriction in the summer met with some limited success.
Mr. Kelley said the issue is one of capacity: the infrastructure is inadequate to deliver the volume
necessary. If the citizens of Lexington are asked to cut back, he would like the same request
made of the Town of Bedford which gets MWRA water through Lexington's system. Mr.
Lucente said the water pressure problem is town wide, not isolated to the Bedford line.
Mr. Pinsonnault said the DPW has been working closely with the Town of Bedford but
Lexington cannot tell Bedford how to manage its water systems. The department is now
reviewing the water system audit conducted last winter and expects to make capital investment
recommendations. Mr. Pecora said the system is one integrated pressure zone so Grove St is
affected when any other area of town changes its use patterns.
Ms. Barry said she believes the sticking point is the use of the word"mandatory." Mr.
Pinsonnault said he is open to voluntary compliance as long as residents take the request
seriously. Ms. Barry asked if the voluntary restriction should be ongoing, instead of intermittent,
given that the request is not triggered merely by dry weather. Mr. Pinsonnault said the system
analysis might offer solutions other than an ongoing restriction. He would rather wait for the
audit results and to see how this summer unfolds. Ms. Barry said the DPW should use a broad
70-384
Selectmen's Meeting–June 5, 2017
array of notification methods. Besides the Town website, Mr. Pinsonnault said the department
plans to send mailings to residents and businesses that have outdoor irrigation meters.
Mr. Lucente said he would support a voluntary restriction. He noted the intended start time is
only two weeks away. He approves of the notification method and noted new technology that
helps homeowners know when to water.
John Bartenstein, Precinct 1 Town Meeting member, asked if there is data to support the
proposed restriction, particularly year-to-year assessments on how water pressure has changed. If
the restriction is a response to a weather-related problem, he suggested the Board give authority
to the DPW to recommend voluntary restriction as times of need arise.
Dawn McKenna, 9 Hancock St., said people don't pay attention to bans that have gone on for too
long, especially if it is not tied to a crisis.
Mr. Pato said, with respect to the time shift, customer notification should include
recommendations for preferred hours so that residents are guided toward best practices. Mr. Pato
noted that last summer, Grove St. residents documented very low-pressure readings taken over a
period of time. Low pressure was exacerbated by—but not limited to—the draught months. He
would like to see if decreasing demand across town improves Grove St outcomes.
Mr. Kelley asked if low pressure had been noted this summer. Mr. Pinsonnault said he has
received no calls to date. Mr. Kelley said he appreciated what the DPW is trying to do but
maintained that Bedford is cause of the problem.
Upon motion duly made and seconded, the Board voted 5-0 to implement a voluntary outdoor
water use time restriction from 5:30 a.m. to 8:30 a.m. beginning June 19 and continuing through
October 6, 2017.
Approve Cemetery Fee Analysis and Rate Structure
Management Analyst Claire Goodwin discussed the cemetery fee analysis and rate structure,
presenting three options for funding the debt from a $2,700,000 capital improvement project
envisioned at Westview Cemetery.
The most recent fee increase was in 2005 but rates remain below those in surrounding towns.
Annual Town Meeting 2017 approved $270,000 for design of a new cemetery structure. Ms.
Goodwin noted that most of the Selectmen were able to tour the Westview facility and speak
with Mr. Pinsonnault about the needs there.
Using the sale of a grave as the basis upon which to model incremental fee adjustments, Ms.
Goodwin offered three options for consideration:
Option #1: Increase the fees 2.5% annually over 2005 rates and then apply a 2.5% increase
annually starting in 2019.
70-385
Selectmen's Meeting–June 5, 2017
Option#2: Bring fees up to the average of 18 comparable/neighboring towns.
Option#3: Charge fees that 1) fully fund the $2.7M debt service; 2) expand the cemetery in
2023; and 3) maintain $100,000 in the cemetery account.
Each option assumes a 2.5% increase every year starting in FY2019.
A side-by-side comparison shows that Option #1 would leave a shortfall of close to $1M after 20
years; Option#2 would result in a fund balance of just over $1M; and Option #3 would cover
debt service, expansion, and leave a fund balance of$327,000. Ms. Goodwin recommended
adoption of Option#3 which would increase rates by 61%but be less burdensome to residents
than Option#2. Revenue from Option#1 was not adequate cover the debt service and was not
recommended.
Mr. Pato clarified that the analysis did not use funds currently directed toward other municipal
purposes. Ms. Goodwin and Mr. Valente confirmed this was accurate.
Ms. Ciccolo asked if the revenue could be used to maintain other cemeteries in town if a new
building at Westview was not built. Mr. Pinsonnault said maintenance at other cemeteries is
payed for with general grounds- keeping funds; Westview is the only active cemetery.
Mr. Kelley asked if plots could be purchased by individuals and then re-sold. Mr. Pinsonnault
said from time to time, the Town buys them back and re-sells them.
Ms. Barry asked how many bodies a grave can accommodate. Mr. Pinsonnault said a regular-
depth grave takes one full body or two cremations and a double depth takes twice the number.
Ms. Barry said there was discussion, at one point, of adding a columbarium as part of the
building design. Mr. Pinsonnault said this has not been discussed; a covered service area has
been the focus of consideration for the new building.
Mr. Pato said he prefers to set fees at the lowest level that can cover costs and therefore supports
Option#3.
Mr. Lucente expressed concern that a decrease in sales would lead to costs not being covered as
intended. Ms. Goodwin said the Cemetery department has this year's figures which, since the
year is not over, were not used in the analysis.
Mr. Kelley said he believes there should be a price difference between a single- and a double-
depth grave. Additionally, the recommended price increase—from $ $1,140 to $1,835—would
go into effect in only a matter of weeks.
Upon motion duly made and seconded, the Board voted 4-1 (Mr. Kelley dissenting)to establish
the fee for one regular sale of a grave at$1,835, the sale of one infant grave at $395, grave
opening for residents at$970, infant grave opening at$245, cremation burial for residents at
70-386
Selectmen's Meeting–June 5, 2017
$355, infant cremation burial at$145, grave opening for non-residents at $1,305, and cremation
burial for non-residents at $430 effective July 1, 2017 and to be increased by 2.5% each July 1.
The Board took a short recess and resumed order at 9:06 p.m.
Approve Borrowing Term—Compost Trailer and Material Screener
Assistant Town Manager for Finance Carolyn Kosnoff presented information on the issuance of
temporary debt to take place next week. The purpose of the borrowing is to cover the cost of two
equipment purchases approved at Town Meeting: a materials screener for compost operations for
$525,000 authorized by Article 12c for a maximum useful life of 10 years; and a trailer for the
compost site for $200,000 authorized by Article 12n for a maximum useful life of 20 years.
Equipment with a useful life longer than five years must be approved the Board of Selectmen.
Ms. Kosnoff anticipates an interest rate of approximately 3.5%for ten years.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 that the maximum
useful life of the following departmental equipment listed below be financed with the proceeds
of borrowings authorized by the Town at the 2017 Annual Town Meeting is hereby pursuant to
General Law Chapter 44, Section 7 (1) as follows:
Discussion of Options for Use of 20 Pelham Road Property
Ms. Ciccolo recused herself from the discussion.
Ms. Barry reported that a joint meeting with the School Committee, Capital Expenditures
Committee, and Appropriation Committee was held on May 30'where Facilities Director Pat
Goddard and DiNisco Design presented six options for the Pelham Road property. A second
Summit meeting is planned for June 8, 2017 at which the Selectmen will be asked to indicate a
preference from among the options.
Staff and committees expressed thoughts on the different scenarios and how to move forward:
Melissa Battite, Director of Recreation and Community Programs, and Peter Coleman, Assistant
Director, enumerated the benefits that renovations to the non-school side of 20 Pelham Rd would
afford:
• Space to offer the wellness programs being requested by the community;
• A gym facility that would allow Rec to bring programming back in-house that is now out
of town, like youth basketball;
• Space to offer additional course sections so fewer must be turned away or put on a
waiting list;
• Expanded facilities to keep up with Lexington's growing population.
Mr. Pato asked whether the municipal portion of Pelham, appropriately renovated, would be
adequate for Community Center needs or if newly constructed space would be preferred. Ms.
Battite said she could not comment without looking at comparative information but, based on the
70-387
Selectmen's Meeting—June 5, 2017
information at hand, she feels a fully-renovated Pelham would provide everything Recreation is
looking for.
Mr. Kelley said the renovation estimates are incredibly high. He recommended adding on to the
existing Community Center instead. The School department is now suggesting a new facility
might be better for the Lexington Children's Place (LCP) than a renovated facility; the Town
should step back, consider its options, and evaluate the site.
Ms. Battite said a larger Community Center footprint would reduce open space and parking. She
believes the renovation option is worthy.
Frederick DeAngelis, Chairman of the Recreation Committee, believes the so-called bones of the
20 Pelham Road building are good and the high-end option is the right choice.
Elizabeth Borghesani, who formerly served on the Community Center Task Force, said the
original Community Center plan included a gym, shower facilities, and a commercial kitchen.
Lack of a commercial kitchen is a problem for programming and events. In a survey done prior
to the Community Center renovation, intergenerational, family, and teen services were identified
areas of need which the Community Center is still unable to accommodate.
Nancy Adler of the Community Center Program Advisory Committee said going back to the first
discussions about the Community Center renovation, everyone agreed that a gym and large
meeting space should be included, perhaps a small stage, and certainly a catering kitchen. The
function space could be rented out and be a source of revenue. She believes seniors who use
Community Center programs will support the capital expense.
Sophia Ho, Council on Aging Committee member, also a member of the original task force,
recognized that the price tag was high but it is something the townspeople want.
Wendy Reasenburg, Community Center patron and Precinct 8 Town Meeting member, said she
is also one of the unofficial leaders of the Council on Aging ping pong group. She believes the
Community Center has been treated as an afterthought. She supports the LCP program for young
developing minds but noted aging brain health rests on two concepts the Community Center
provides: activity and socialization. The Center is primarily a Senior Center during weekdays
and seniors make up 20% of Lexington's population. Ms. Reasenburg feels senior needs/wants
have not been adequately discussed and there should not be a long delay before these needs are
attended to.
Sandra Shaw of the Recreation Committee said a good community center should have a gym.
She said she would not have voted for the Community Center renovation if she thought a gym
would not be added some day. All generations use gyms but the School gyms are always busy
and access for non-school activities is limited. She supports "heavy renovation" rather than new
construction.
Hank Manz, Pelham Rd liaison to the Permanent Building Committee for the 20 Pelham Road
project, said old buildings cost a lot of money to renovate and needs change overtime. He said
70-388
Selectmen's Meeting—June 5, 2017
people have used the word "want" a lot this evening but"want" will not sell an override. He
recommends identifying what the needs are and making strong arguments for those.
Joel Adler, Precinct 1 Town Meeting member, said the Community Center enriches and supports
the quality of community life.
Mr. Pato said none of the presented options work for him. He is in favor of a new LCP or a high-
end LCP renovation. He believes the Town needs more time to consider the Community Center
question and believes the Selectmen should reach out to the community to understand what the
needs are and whether the taxpayers will support the funding. Perhaps private funding, or a
combination of public and private, might address some of the cost concerns. He does not believe
he can support the expense of the Community Center portion this year but the LCP portion
should not be postponed.
Mr. Lucente said he has not toured the building but it strikes him as wrong-headed to preserve
the current boiler room. The campus is large and beautiful, the Pelham building is old and needy,
and the Town should look for the best use for the property. He is not sure about preserving the
current building but he is warming to the idea of building a new Lexington Children's Place. He
attended a meeting of Pelham neighbors concerned about traffic flow, parking, and cost and he is
not sure how much cost the community will digest.
Ms. Barry believes the School Committee has reached near- consensus on the option to build a
new LCP. Vis-a-vis the Community Center, how different is the price is for a new facility versus
a high-end renovation? Opening up an old building can lead to expensive surprises but, on the
other hand, it is difficult to tear down an existing building that has most of what the Community
Center lacks. It is difficult to make this decision by June 8, and not have the chance to have the
community weigh in. Mr. Lucente agreed, saying he believes the Town owes the community an
opportunity to make its opinions known.
Mr. Pato agreed, particularly with regard to the Community Center portion. If the School
Committee votes for a newly constructed LCP, the Selectmen could choose to agree but then
decide to take time to think about a complete or partial demolition of the Pelham building. Mr.
Pato said relocating the Children's Place to Pelham is not merely a matter of what is best for
LCP, it is also a question of expanding elementary capacity. Delaying a decision on the
Community Center which in turn delays Children's Place will in turn delay an elementary
solution. He believes the Schools cannot wait but also that the Community Center conversation
has not fully ripened. Improvements to the Community Center are not in the capital plan. If the
new Children's Place option is chosen, Mr. Pato believes the Community Center side of Pelham
should be preserved, for now.
Mr. Lucente said he is not ready to come to consensus on the options because the option for a
new Children's Place and a new Community Center is missing from the list.
Mr. Kelley said he has no regrets about buying the Pelham property. The Town has to think in
50-year horizons and the options must be studied. He asks what the School Committee would do
if the Children's Place building was delayed by a year. Mr. Kelley would like cost estimates for a
70-389
Selectmen's Meeting—June 5, 2017
new LCP and an expansion of the current Community Center to include the gym, large event
room, and catering kitchen.
Mr. Pato said he would support asking for an estimate for new Community Center/new
Lexington Children's Place but only if it does not delay the Children's Place solution. One of the
good things about choosing the new construction scenario is that it does not commit the Town to
executing both projects simultaneously. Mr. Lucente is also interested in this cost estimate. Mr.
Valente said he will talk to the architects but he assumes any quickly provided estimate would be
not be precise and would be based on a rough square footage calculation. Mr. Kelley asked if
DiNisco could also evaluate the site for egress design if the Community Center was built out
with a gym and cafeteria.
Ms. Barry said slowing down the decision might impact the Special Town Meeting and if the
School Committee had a fall back plan. Mr. Valente said he would ask the Superintendent. The
Hastings School funding should still go ahead at Special Town Meeting this fall. Ms. Barry
pointed out that the Board has only had a week to consider its opinion and Mr. Lucente has yet to
tour the building; a decision might not be ready by June 8.
Dawn McKenna, 9 Hancock St, said as Town Meeting member, she voted for the Pelham
purchase because of the needs of the Schools and did not expect the Community Center question
to derail the Children's Place solution.
Discussion: Fall Special Town Meeting and Consideration of Debt Exclusion Question(s)
Ms. Ciccolo rejoined the Board.
Ms. Barry reported there had been a meeting earlier in the day with Ms. Barry and Mr. Kelley
from the Selectmen, Mr. Alessandrini and Ms. Coburn from the School Committee, Mr.
Bartenstein and Mr. Neumeier from the Appropriation Committee, Ms. Hai and Mr. Kanter from
the Capital Expenditures plus Town Manager Mr. Valente, Assistant Town Manager for Finance
Ms. Kosnoff, Board of Selectmen Executive Clerk Ms. McIntosh, Superintendent Czajkowski
and Assistant Superintendent for Finance Mr. Dailey.
The group assessed the timeline for the Fall Special Town Meeting and town-wide debt
exclusion votes. Articles under consideration for Special Town Meeting:
• New Hastings Elementary School
• 20 Pelham Road design funding, plus construction funding for abatement
• Fire Station: design funding for main station and design and construction funding for
temporary fire station location
• Amending FYI Operating Budget(Facilities: utilities; Town Clerk: elections)
• Create Affordable Housing Stabilization Fund (Brookhaven mitigation)
• Transfer fund to TDM and Traffic Mitigation Stabilization Funds
• Supplemental CPA funding for 52 Lowell St. affordable housing project
0 Consider zoning for recreational marijuana
70-390
Selectmen's Meeting—June 5, 2017
• Developer initiated zoning change
With regard to recreational marijuana zoning, Ms. Ciccolo said, based on information she
learned at a recent Massachusetts Selectmen's Association meeting, the Town must have any
zoning amendments approved by both Town Meeting and the Attorney General's office before
April 1, 2018. If things proceed unabated, recreational marijuana vendors will be able to submit
applications on that date and waiting until spring Town Meeting will be too late. Ms. Ciccolo
believes the best course of action is to request a moratorium in the fall to provide time for
deliberation.
Mr. Lucente said he has spoken with several members of the community about pursuing an "opt
out" Town Meeting article and ballot referendum. Lexington did not support Question 4 during
the State election that resulted in legalization. Parents are already concerned about adolescent
substance abuse issues. If a ban does not pass Town Meeting and/or the referendum, it would be
wise to have zoning in place to restrict recreational businesses to preferred locations.
Mr. Kelley agreed with Mr. Lucente and asked for an article to appear on the Special Town
Meeting warrant to opt out of recreational sales. Mr. Pato agreed a moratorium makes sense to
give the Town time to write marijuana zoning bylaws. He believes the opt out question can
appear on the ballot in March rather than holding a special election in the fall. Mr. Valente said
the legislature is trying to clarify if a ballot referendum must be held in addition to a Town
Meeting vote or if a Town Meeting vote will suffice.
Mr. Valente said he has not yet heard back from the Hayden Ave. developer whether his article
will be ready for fall. Ms. Barry said the Planning Board has indicated it might have two articles
to put forward at STM regarding Neighborhood Conservation Districts but it is unclear whether
all the public hearing/timing hurdles will work out for fall.
Mr. Valente said the Board may want to consider a Special Town Meeting specifically for the
Hastings project because the timing is so specific. If the Hayden Ave rezoning article comes
forward at the same time, there would probably be two nights of STM to be able to give the
developer a time certain.
Dawn McKenna, Chair or the Tourism Committee, asked about a continued funding article for
design work for the Visitors Center. Ms. Barry said the list is not firm yet and an article will be
considered.
Review and Approve Regional Housing Services Agreement
Mr. Valente said the only substantive change to the Regional Housing Services Office agreement
renewal is adding the Town of Burlington to the consortium.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
agreement between the towns of Acton, Bedford, Burlington, Concord, Lexington, Sudbury, and
Weston for a shared Regional Housing Services Office for the period of July 1, 2017 through
June 30, 2020.
70-391
Selectmen's Meeting–June 5, 2017
FYI Cost-of-Living Adjustment for Non-Represented Employ
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and
authorize a 2% cost of living adjustment for non-represented staff, implemented by a 1%
increase on July 1, 2017 and a 1%increase implemented January 1, 2018.
Selectmen Committee Appointments and Reappointments
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
appointment of David C. Horton to the Minuteman Regional Technical High School School
Committee for a three-year term to expire June 30, 2020.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
appointment of Norman P. Cohen as an associate member of the Zoning Board of Appeals for a
one-year term to expire September 30, 2017.
CONSENT AGENGA
• Sign Proclamations: Alzheimer's Awareness and Immigrant Heritage Month
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a
proclamation declaring June 17, 2017 as "Lexington Goes Purple Day" to raise awareness and
honor those facing Alzheimer's disease and other forms of dementia.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a
proclamation recognizing the month of June as Immigrant Heritage Month.
• Sign Scout Commendation LettersJulianna Winters, M. Cecile Denton, and Douglas
Amirault
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to sign letters of
commendation to Julianna Winters, congratulating her on achieving the Gold Award,
representing the highest level of achievement in the Girl Scouts of America; M. Cecile Denton,
congratulating her on achieving the Summit Award, the highest rank attainable in Venture
Scouts; and Douglas Amirault, congratulating him on earning the rank of Eagle Scout, the
highest rank in the Boy Scouts of America.
• Use of Battle Green—Peace Rally and Flag Day Ceremony
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a request
from the Lexington Interfaith Association for use of the Battle Green for the purpose of holding a
peaceful rally on Sunday, June 11, 2017 at 6:00 p.m. to bring together faith, town, and school
leaders and community members in solidarity against hate and in support of hope and
compassion; and to approve a request from the Lexington Lodge of Elks for use of the Battle
Green for the purpose of the annual Flag Day Ceremony to be held on June 14, 2017 at 7:00 p.m.
70-392
Selectmen's Meeting–June 5, 2017
• Approve One-Day Liquor License—Wilson Farm (2)
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve two one-
day liquor licenses for Wilson's Farm to serve wine at"Dinner in the Field" farm events at 10
Pleasant St. to be held Wednesday, June 14, 2017 and Wednesday, July 12, 2017 from 6:00 until
9:00 P.M.
• Adjustments to Water& Sewer
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve adjustments
to Water/Sewer for($86,684.02)recommended by WASB 4/13/17 and for($15,350.95) as
recommended by WASB 5/18/17.
• Approve Request for Water& Sewer Deferral
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a 2017
Water/Sewer payment deferral application submitted by 9 Hillside Terrace.
• Approve Minutes—November 2016
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and release
Board of Selectmen Regular Meeting minutes for November 7, 21, and 29, 2016 as well as Joint
Summit minutes from the Board of Selectmen, Appropriation, Capital Expenditures, and School
Committee from November 9, 2016; and approve but not release the Executive minutes from
November 7,9, and two sessions from November 21, 2016.
Executive Session
Upon motion duly made and by roll call, the Board of Selectmen voted 5-0 at 10:35 p.m. to enter
Executive Session under Exemption 2: Non-Union Personnel-Town Manager's Contract.
Following Executive Session, the Board will reconvene in Open Session only to adjourn. Further
it was declared that an open meeting discussion may have a detrimental effect on the bargaining
position of the Town.
Ad,ourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 11:30 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
70-393
Selectmen's Meeting
June 8, 2017
A meeting of the Lexington Board of Selectmen was called to order at 6:49 p.m. on Thursday,
June 8, 2017 in the Public Services Building Cafeteria, 201 Bedford Street. Ms. Barry, Chair;
Mr. Kelley; Mr. Pato; and Mr. Lucente were present as well as Mr. Valente, Town Manager and
Ms. Katzenback, Assistant to Executive Clerk.
Also present were School Committee (SC) members: Mr. Alessandrini, Chair; Ms. Jay; Ms.
Lenihan; Ms. Colburn; Dr. Czajkowski, Superintendent of Schools; Mr. Goddard, Director
Public Facilities; Mr. Makarious, Town Counsel.
Mr. Alessandrini called the School Committee to order at 6:50 p.m.
Selectmen and School Committee: Consider Clarke School Environmental Deed
Mr. Makarious, Town Counsel, explained the low impact environmental restriction for the
Clarke School is to address minimal PCB remaining from the existing building.
Mr. Goddard presented a picture denoting the very small area of window caulking on the exterior
of the building containing minimal PCB.
On a motion duly made and seconded the Board of Selectmen voted 4-0 and School Committee
voted 4-0 to authorize the Town Manager to sign the Grant of Environmental Restriction for the
Clarke Middle School, between the Town and the Massachusetts Department of Environmental
Protection, in substantially the form presented.
Add ourn
On motion duly made and seconded, the Board of Selectmen voted 4-0 and the School
Committee voted 4-0 to recess at 7:00 p.m. and to reconvene immediately for the Board of
Selectmen, School Committee, Appropriation Committee and Capital Expenditures Committee
Summit.
A true record; Attest:
Kim Katzenback
Assistant to Executive Clerk
70-394
Summit Meeting
Board of Selectmen, School Committee, Appropriation Committee
and Capital Expenditures Committee
June 8, 2017
The Board of Selectman called the meeting back to order at 7:03 p.m. on Thursday, June 8, 2017
in the Public Services Building Cafeteria, 201 Bedford Street following a Joint Session of the
School Committee and the Board of Selectmen that began at 6:49 p.m. Ms. Barry, Chair, Mr.
Kelley, Mr. Pato, Mr. Lucente; Mr. Valente, Town Manager; and Ms. Katzenback, Assistant to
Executive Clerk, were present.
Also Present: School Committee (SC) members: Mr. Alessandrini, Chair, Ms. Steigerwald, Ms.
Jay, Ms. Lenihan, Ms. Colburn, Dr. Czajkowski, Superintendent of Schools; Appropriation
Committee (AC) members: Mr. Bartenstein, Chair, Mr. Levine, Mr. Michelson, Mr. Neumeier,
Mr. Padaki; Mr. Radeluscu-Banu, Ms. Basch, Ms. Yan, Ms. Yang; Capital Expenditures
Committee (CEC) members: Ms. Hai, Chair, Ms. Beebee, Mr. Cole, Mr. Kanter, Ms. Manz and
Mr. Smith; Mr. Goddard, Director of Public Facilities; Ms. Kosnoff, Assistant Town Manager
for Finance and Ms. Hewitt, Budget Officer.
The School Committee (SC) called their meeting back to order at 7:04 following the Joint
Session of the School Committee and the Board of Selectmen.
The Capital Expenditures Committee (CEC) and the Appropriation Committee (AC) called their
meetings to order at 7:04 p.m.
Discussion: Options for Renovations to 20 Pelham Road Property
Ms. Barry asked the Boards and Committees to state their preferred option in regards to renovating
the 20 Pelham Road property for use by the School Department for the Lexington Children's Place
(LCP) and by the Department of Recreation and Community Programs for the Lexington
Community Center annex (LexCC).
Ms. Hai stated the Capital Expenditures Committee supported a high level/full renovation or new
construction for the Lexington Children's Place. Ms. Hai noted the CEC felt they needed more
information, such as wetland information, to make a complete decision in regards to the location
of the LCP. Ms. Hai stated the CEC would like to see a schematic design that considers future
uses for the combined property that will be in addition to LCP, including the LexCC.
Mr. Bartenstein stated the Appropriation Committee preferred building new for the option for
Lexington Children's Place and feels the need for the LCP is urgent. He conveyed the AC felt
they needed more information regarding the Lexington Community Center annex and preferred
that the LexCC project should be decoupled from the LCP.
Mr. Alessandrini stated the School Committee supported building high level/renovation for a
Lexington Children's Place and more time is needed for consideration to the Lexington
Community Center annex project.
70-395
Summit Meeting—June 8, 2017
Ms. Barry stated the Board of Selectmen's consensus was for a new building for LCP and high
level/renovation for LexCC. However, Ms. Barry noted the Board of Selectmen have asked that
a price estimate be provided for a new Lexington Community Center annex. In regards to the
Pelham Road property and the Marrett Road property, the Board feels that a master plan needs to
be undertaken looking at both properties together.
Mr. Goddard, taking into consideration the concerns about access, replied DiNisco may be able
to develop a new Master plan by the end of August. He noted an evaluation to determine the
best location for the LCP would be evaluated over the next 4-6 weeks, which would allow for
schematic design to be ready in time for Special Town Meeting.
Mr. Kanter(CEC)inquired if the plans have encompassed the needs for the LexCC. Mr.
Goddard said the plans for the LexCC are consistent with what is needed today. Mr. Kanter
expressed the importance to consider the amount of square footage needed for the LexCC
essentials.
Ms. Hai (CEC) asked for clarification for the timeline for the LCP. Mr. Goddard explained that
choosing from the location options presented will keep the project on schedule.
Mr. Bartenstein (AC) asked if sufficient funds are available now to proceed with the requested
master planning. Mr. Goddard stated the schematic design is sufficient and funding has been
requested for design development.
Mr. Alessandrini (SC) asked if an analysis would be provided for the entire site. Mr. Goddard re-
iterated that two site locations on the property are being evaluated for the LCP and the LexCC.
Mr. Levine (AC) expressed concern about rehabilitating old buildings and shared thoughts on
building a new LexCC contiguous to the existing building.
Ms. Yan (AC) expressed her thoughts on how to mitigate issues in the event the LCP is not
completed right away.
Mr. Cole (CEC) suggested including a kindergarten if a new LCP is built at Pelham. Dr.
Czajkowski replied that it is in the best interest not to separate those students from peers in order
to keep stability in the primary years.
Mr. Padaki (AC) asked about the consideration of moving the School Administration to the
existing Pelham building and using the Harrington site for LCP. Mr. Goddard explained it was
considered however it was not optimal and the costs would be higher.
Mr. Radeluscu-Banu (AC) asked about the site cost for new LCP option. Mr. Goddard stated is
approximately $3m. Mr. Radeluscu-Banu asked about the sustainability for the new building.
Mr. Goddard explained the projects will be built to Leed Silver requirements.
70-396
Summit Meeting—June 8, 2017
Dr. Czajkowski read a list of benefits and the necessity of having a new LCP continue to
maintain the current timeline.
Ms. Beebee (CEC) asked how the timing of the LexCC is affected. Mr. Goddard explained the
intent would be to have options available to review by the end of August.
Ms. Hai (CEC) suggested that the delineation of wetland boundaries is necessary to determine
maximum use of the property
Ms. Yang (AC) asked that consideration of the need for additional elementary school space and
the LCP be looked at holistically.
Mr. Padaki (AC)wants to ensure LexCC design funds are not lost.
Ms. Yan (AC) asked if space in the LCP will be sufficient after the next five years. Dr.
Czajkowski noted that consideration for expansion is a possibility.
Discussion of Fall Special Town Meeting and Potential Debt Exclusion Vote
Ms. Barry read the following list of potential Articles for the Fall Town Meeting:
1. Appropriate for Hastings School Construction
2. Appropriate for Pelham Road Building Project Design
3. Appropriate for Main Fire Station Design
4. Appropriate for Temporary Fire Station Construction
5. Appropriate for Visitors Center Design
6. Amend the FYI Operating, Enterprise and CPA Budgets
7. Create and Appropriate to Specified Stabilization Funds
8. Appropriate for Community Preservation Act Projects
9. Amend General Bylaws—Distribution of Town Election/Town Meeting Warrant
10. Amend Zoning Bylaw: 45-55-65 Hayden Avenue
11. Amend Zoning Bylaw: Recreational Marijuana Moratorium
12. Consider Ballot Question: Recreational Marijuana
Mr. Alessandrini asked to add the following as item # 13: Appropriate for Lexington High
School Security System Design.
Mr. Valente highlighted the following dates leading to the expected STM and Debt Exclusion
vote: August 28th - the call for Special Town Meeting, October 16th & 18th - Special Town
Meeting, October 191h - call for Debt Exclusion and November 27th as the earliest date to hold
the Debt Exclusion vote.
Upon motion duly made and seconded, The Board of Selectmen voted 5-0 to adjourn at 8:27
p.m.
70-397
Summit Meeting—June 8, 2017
On motion duly made and seconded, the School Committee, Appropriation Committee and
Capital Expenditures Committee voted to adjourn at 8:27 p.m.
A true record; Attest:
Kim Katzenback
Assistant to Executive Clerk
70-398
Selectmen's Meeting
June 19, 2017
A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday,
June 19, 2017 in the Selectmen's Meeting Room of the Town Office Building. Chairman Barry,
Mr. Kelley, Mr. Pato, Ms. Ciccolo and Mr. Lucente were present as well as Mr. Valente, Town
Manager; and Ms. Siebert, Recording Secretary.
Selectman Concerns and Liaison Reports
Mr. Lucente made a public service announcement to encourage business property owners to
conduct fire drills. He strongly recommended that Town offices also conduct drills and said his
own business found a recent exercise instructive. Mr. Lucente noted that drills should be
coordinated directly with the Fire Department.
Town Manager Report
• Lexington received notice today from the Department of Energy Resources (DOER)that
the Town will receive a Green Communities grant in the amount of$168,132. The fund
will be used to purchase and install energy efficient lighting at the Community Center,
the Public Services Building, LHS, Bridge, Diamond, Harrington, Hastings plus an
energy improvement for the boiler at LHS. Sean Newell, Assistant Director for Facilities,
and Chris Bouchard, LHS Building Manager, submitted the grant application.
• National Grid has notified the Town it will replace the gas main under Mass Ave in the
Center between Muzzey and Forest streets, starting right after July 4 and continuing into
August. Mr. Valente acknowledged the work will cause some disruption but noted that
gas upgrades have been prioritized as high priority by the Selectmen. The National Grid
work is not part of the Center Streetscape project.
• With regards to hate recent incidents in town, Mr. Valente and senior School and Town
staff met with representatives of the Anti-Defamation League. The ADL provided the
town with a list of resources, such as training and other materials. Mr. Valente sees this
meeting with the ADL as a first, with more to follow.
• Mr. Valente said another hate incident took place involving Lexington High School.
Superintendent Czajkowski reported that the incoming Lexington High School Principal
Andrew Stephens, currently principal of Duxbury High School, received an email on
Saturday that Police have characterized as hate speech. The act is not considered criminal
because it protected as free speech, but it is still not acceptable. It is not clear whether the
email was related to Mr. Stephens role in Duxbury or in Lexington. The Police believe
there is no threat to students, faculty, or facilities but have started an investigation and
identified the server the email was sent from. They will go to court to subpoena the name
of the individual. Mr. Valente said the Town would continue to actively investigate this
type of incident. Ms. Barry emphasized that the Board will not stand by and allow acts of
hate to take place in the community.
70-399
Selectmen's Meeting–June 19, 2017
Approve FYI Year-End Budget Transfers
Jennifer Hewitt, Budget Officer, and Carolyn Kosnoff, Assistant Town Manager for Finance,
presented information about a number of FY17 year-end budget transfers.
Ms. Hewitt explained the details behind five Reserve Fund Transfer requests:
The first is a transfer from the Salary Transfer account to the DPW Administrative Wages
account for the amount of$32,193.00. The Salary Transfer account was established to set aside
funds to cover salary increases that are not known when a budget is created. Selectmen and
Appropriation Committee approvals are necessary to transfer the funds, which will cover several
collective bargaining and vacation buy-back expenses and partially offset the Snow and Ice
deficit of$497,443. The DPW general account will also contribute $200,000 toward the total
shortfall and two other salary accounts will offset another $32,193. The remainder of the
shortfalla total of$265,251—will be carried forward into next year.
The second transfer request is for retirement vacation and sick leave buy back payments totaling
$14,400.00 to cover Community Center wages for three employees including the former
Community Center Director.
The third transfer is for Comptroller Regular Wages for $38,000 to cover sick leave and vacation
buy-back for the former Comptroller due upon his retirement.
The Fourth transfer, for $31,500.00, is for similar buy backs within the Town Manager and
Human Services offices.
The fifth and final transfer request is for $390.00 from the General Insurance/Health Insurance
account to Non-Contributory Retirement to cover an inadvertent level-funding error for item
2120.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
end of the year appropriation transfers and salary adjustment account transfers.
Award Note Sale
Ms. Kosnoff, Assistant Town Manager for Finance, asked for Selectmen's approval of
$29,837,000 in bond anticipation notes offered for sale on June 14, 2017 and due February 2018.
The funding will cover a variety of projects, some of which were approved at Annual Town
Meeting 2017. Once short-term financing expires in February, the debt will be eligible for long-
term bonding.
Some of the projects include design funding for the Fire Station, the Hastings School, and the
Pelham project. Also included are water and sewer and sidewalk projects plus school technology
purchases. Ms. Kosnoff said the largest part of the funding—close to $20Mis for the Diamond
and Clarke middle school projects.
70-400
Selectmen's Meeting—June 19, 2017
As part of the short-term sale, Moody's reaffirmed the Town's high bond rating of MIG 1, the
equivalent of Triple A. The sale was awarded to J.P. Morgan Securities LLC and the net interest
cost is .94%. A premium of approximately $205,576.93 was received from the lender.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the sale of
$29,837,000 2.00% General Obligation Bond Anticipation Notes of the Town dated June 22,
2017 and payable February 16, 2018 (the "Notes")to J.P. Morgan Securities LLC at par plus a
premium of$205,576.93.
And further that in connection with the marketing and sale of the Notes, the preparation and
distribution of a Notice of Sale and Preliminary Official Statement dated June 7, 2017 and a final
Official Statement dated June 14, 2017, each in such form as may be approved by the Town
Treasurer, be and hereby are ratified, confirmed, approved, and adopted.
And further that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized
to execute and deliver a Significant Events Disclosure undertaking in compliance with SEC Rule
15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall
be incorporated by reference in the Notes for the benefit of holders of the Notes from time to
time.
And further that we authorize and direct the Treasurer to establish post issuance federal tax
compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if
such procedures are currently in place, to review and update said procedures, in order to monitor
and maintain the tax-exempt status of the Bonds and Notes.
And further, that each member of the Board of Selectmen, the Town Clerk, and the Town
Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver
such certificates, receipts, or other documents as may be determined by them, or any of them, to
be necessary or convenient to carry into effect the provisions of the foregoing votes.
Update on Minuteman Statue Treatment Options
Dave Pinsonnault, DPW Director stated he has reached out to resident Dr. Michael Evans as
requested by the Selectmen. He has met with Dr. Evans and had several email exchanges and
Mr. Pinsonnault said he has received a specification.
Mr. Pinsonnault asked the Selectmen to provide direction so that statue repair and treatment can
go forward, either this year or next, depending on which option is chosen.
Ms. Barry noted the specification was not included in the meeting packet and asked if a vendor
had been found that could perform the work detailed by Dr. Evans. Mr. Pinsonnault said the
specification came in since the meeting materials were assembled and so far only one vendor in
Florida has been identified. For reasons of distance, this vendor has not physically evaluated the
statue. Mr. Pinsonnault said the Florida company's proposal did not fit what the Town is looking
for, in his estimation, and he continues to look for other vendors.
70-401
Selectmen's Meeting–June 19, 2017
Ms. Barry asked if the window of opportunity is closing to get the work done this season. Mr.
Pinsonnault said the work would most likely not be done this summer if the Town takes more
time to look for vendors.
Ms. Ciccolo said she believes the Town should move forward as quickly as possible with the
Daedalus proposal recommended earlier by the Monuments and Memorials Committee.
Mr. Pato said he was once under the impression that the Daedalus proposal presented some
amount of harm due to abrasion but he has come to understand there would be no difference
between the two treatment choices.
Mr. Lucente asked if there was a cost associated with the Florida company option. Mr.
Pinsonnault said a cost estimate was given but the project has to go out to bid. The Florida
company based its cost projection on the written report of the statue's condition.
Sam Doran, Chair of the Monuments and Memorials Committee, urged the Board, on behalf of
his committee, to reconsider the treatment method Daedalus recommended earlier. The concerns
raised by Dr. Evans about the Daedalus method are addressed in a letter received by Selectmen
from Steve Connors, Captain of the Lexington Minute Men Company that includes comments
from Raytheon Materials Scientist Paul Duval, also a Minute Men member. Mr. Duval refutes
Dr. Evans' scientific assertions and Mr. Doran said the committee does not believe that the
Daedalus treatment method is damaging. For evidence, he pointed to the fact that Daedalus'
services—which he called premier conservation methods—are used by the National Park
Service, the State House administrators, and State Parks and Recreation. The Monuments and
Memorials Committee stands by Daedalus' methods and believes the work should be done as
soon as possible, given the cracks and corrosion the Daedalus analysis showed.
Michael Evans, 1 Carol Lane, said when preservation of metal is the goal, a metallurgist should
be consulted. Daedalus— an excellent, competent firm in a niche-specialist business—would
perform an artistic service well, but the question at hand is one of metal and patina preservation.
The walnut shells that Daedalus would use in the cleaning process would be abrasive and
potentially damaging. The Florida metal preservation firm was found without much effort so
others would be similarly easy to locate. He observed that the Town has made careful
consideration of the issue.
Marilyn Fenolosa,10 Marshall Rd, said she has a background in historic preservation, sits on the
Historical Commission, and has worked in the field of historic preservation for over 20 years. It
is her opinion that when dealing with cherished artifacts, it is paramount to get the best expert
advice and to follow that advice. She believes that Daedalus is one of the leaders in the field of
bronze statuary restoration with many successful, high-profile monument restorations as
evidence of expertise. She believes the statue will be in capable hands if Daedalus is hired to
clean, repair, and maintain the statue. Ms. Fenollosa said ongoing maintenance is crucial to the
continued viability of the statue. She believes that deferred maintenance is more costly than
yearly attendance to preservation needs.
70-402
Selectmen's Meeting—June 19, 2017
Mr. Pinsonnault clarified that while Daedalus did the analysis and report being referred to, the
cleaning and restoration job must go out to bid before being awarded to a vendor.
Dawn McKenna, Chair of the Tourism Committee, noted that a key component of the 2011
Battle Green Master Plan was restoration of the Minute Man statue and Phase I funding was
allocated by Town Meeting shortly afterward. Ms. McKenna urged the Board to follow the
recommendation of the Monuments and Memorials Committee so the work can be done without
further delay.
Bebe Fallick, member of both the Tourism and Monuments and Memorials committees, said that
Daedalus is an outstanding, well-respected organization. She urged the Board to move ahead on
Daedalus' recommendations.
Steven Connors, Captain of the Lexington Minute Men Company, said his membership, which
has "a unique perspective on what goes on at the Battle Green, has been surveyed and
overwhelmingly recommends moving forward with the Daedalus proposal." The Minute Men
stand behind the recommendations of the Monuments and Memorials Committee members, who,
in turn, are also members of the Minute Man regiment.
Mr. Kelley asked if the Board wants the color of the statue to remain unchanged. Ms. Barry
stated she believes Board members agreed on retaining the color and conducting the repairs. The
only place the Board is stuck is on the question of the restoration treatment.
Mr. Kelley asked if the Daedalus recommendation would act as the specifications upon which
the bid would be created. Mr. Pinsonnault said, with some modification, those would be the
specs. Mr. Kelley confirmed that retention of the current color would be stated in the specs. Mr.
Pinsonnault said the contract would also include annual inspection and treatment, as necessary.
Mr. Kelley asked Dr. Evans if seam repair was critical and how his seam repair approach
differed from Daedalus'. Dr. Evans said the Daedalus' document was not comprehensive in its
description of alloy repair. He believes the crack Mr. Kelley refers to is best served by having a
welder fill and repair it. Mr. Kelley said his biggest concern is the perpetual stripping of the
surface and the need to continually reapply a protective coating.
Mr. Pato said he believes what will be inspected after the necessary repairs is the wax coating,
which is not as invasive a process as he previously believed. Mr. Pinsonnault confirmed that the
statue would be inspected yearly, but cleaned and recoated with wax only as needed. Mr. Pato
said he believes either approach would be fine. He has heard from the community that it supports
the Daedalus approach.
Mr. Lucente asked Dr. Evans what he sees as the biggest negative impact of following the
Daedalus recommendation. Dr. Evans said Daedalus' recommended undercoating beneath the
wax will cause disruption to the upper surface coating.
70-403
Selectmen's Meeting–June 19, 2017
Ms. Barry said she is ready to move forward on this long-delayed project. The statue is an icon
the Board has a responsibility to protect and maintain. She does not have a problem with the
Daedalus recommendation.
Mr. Kelley said he believes there is more information to be obtained but he will not stand in the
way if others are ready to vote.
Upon motion duly made and seconded, the Board of Selectmen voted 3 (Barry, Pato, Ciccolo)to
2 (Kelley, Lucente)to approve the Daedalus approach as the method to be followed for the John
Parker Minute Man statue and Minute Man memorial repair and restoration.
Discussion—Paris Climate Agreement
Mr. Pato said there has been a spirited conversation on the Town Meeting Members Association
discussion list about the US withdrawal from the Paris Accord with respect to climate change
goals and mitigation. Mr. Pato asked the Board to discuss reasserting the Town's commitment to
reducing Lexington's carbon footprint and providing for mitigation and adaptation techniques.
Mark Sandeen, Chair of Sustainable Lexington, said the committee has been asked what would
be required for the Town to formalize its commitment to the Paris Climate Agreement. He noted
that twelve states, including Massachusetts, have pledged to join the US Climate Alliance and
another ten states have pledged to adhere to the Paris Agreement but have not formally joined the
Alliance yet. Three hundred mayors, including Boston's, have pledged to uphold the Agreement.
Many other elected officials and business owners have signed the US Climate Science open letter
titled "We're Still in It."
Mr. Sandeen said it has been recommended that the best way to formalize commitment to the
Paris Agreement is to adopt a climate action plan, conduct a baseline emission audit, set
emissions targets, and start concrete actions toward realizing these goals. The Town of
Lexington has done all these recommendations with the exception of formally adopting the
Sustainability and Climate Action Plan. Mr. Sandeen noted that Lexington has received a total of
$ 745,000 in grants from the Green Communities Act, using the funds to reduce electricity use
by 2.3 million kWh, which represents $500,000 in savings annually. This is in addition to the
Hartwell and rooftop solar projects. Sustainable Lexington urges the Board of Selectmen to
formally adopt the Sustainable Action Plan and sign the open letter.
Elaine Ashton, President of the East Lexington Community Association, also urged the Board to
re-affirm Lexington's commitment to reducing greenhouse gas emissions by using sustainable
energy sources for municipal needs and by joining the ranks of other cities, towns, and states that
are committed to upholding the Paris Climate Accord.
Ricki Pappo, Precinct 2 Town Meeting member, spoke on behalf of Lexington Global Warming
Action Coalition saying the group supports signing the open letter as well. She noted that adding
Lexington's name to the list makes an important statement and sets an example for other
communities. Ms. Pappo said there are 12 different sustainability groups in town and a lot of
energy toward pushing action to address climate change.
70-404
Selectmen's Meeting—June 19, 2017
Ms. Ciccolo said she is pleased this matter has been brought before the Board. She will review
the text of the letter but feels confident she will supports signing it.
Mr. Kelley said it is his belief that the strength of the country is in its communities. He believes
Lexington is well out in front of other cities and towns, thanks to the groups in town such as
Sustainable Lexington. Mr. Lucente agreed and thanked the groups for their continued work.
Ms. Barry said she will work with Mr. Pato to bring the letter forward at a subsequent meeting
now that the topic has been discussed. Mr. Pato said he appreciates the Board's endorsement.
Discussion: MGL 59, Section 2D, Assessment of New Construction
Assistant Town Manager for Finance Ms. Kosnoff updated the Board on implementation of
MGL 59, Section 2D. Mr. Pato has done an assessment on how adoption of the provision would
capture incremental new growth in between fiscal years when assessments are done. It would
apply to any property where the value of the construction is over 50% of the total value, not
including the land, and would relate mostly to teardowns and significant building projects.
Ms. Kosnoff acknowledged there is opportunity to capture some incremental growth, but asked
that implementation be delayed until FY19. The Assessor's Office feels implementation would
be difficult give the State mandate to conduct a cyclical review of properties which means the
office faces a workload of 2600 properties for the coming year. Timing also presents difficulties
because the assessments need to be done by spring when abatement applications and statutory
exemptions must be processed. Additionally, adoption will require staff to be more flexible and
available so assessments can be made in the field as certificates of occupancy are issued.
Mr. Kelley said catching up with fair market values on re-build projects is an acknowledged
challenge. He has often heard of instances where substantial projects do not tie in closely to
market value for a period of time. He asked Ms. Kosnoff if the department sees this as a higher
priority. Ms. Kosnoff said the directive from the State compels staff to do a full, cyclical re-
evaluation but she will take a look at the issue Mr. Kelley addressed.
Mr. Pato noted the law is about capturing this value at the time the certificate of occupancy is
issued, rather than interim captures during the construction cycle. However, he acknowledged
the staff may not be ready to integrate this shift in work flow this year and said he wants to
ensure the assessment is applied to all properties fairly.
Mr. Kelley said there is an effort to capture incremental value in bigger projects that are under
construction for a long period of time. Ms. Kosnoff agreed this is done on the commercial side
but she is unsure if it is applied to the residential side.
Mr. Lucente asked how much is expected to be captured by shifting the assessment cycle and if
additional staff would be required. Mr. Pato said it depends on the year but it is generally on the
order of$100,000; Ms. Kosnoff said the issue is more one of flexibility and timing since staff
needs to do the work anyway. The department wants to be consistent once implementation
begins.
70-405
Selectmen's Meeting–June 19, 2017
Gloria Bloom, Precinct 4 Town Meeting member, noted she was responsible for bringing this
issue forward at Town Meeting. She has spoken extensively to the Assessor's Office in Town of
Natick and found they do not send out a supplemental bill as of the date of the certification of
occupancy, nor do they perform an inspection on the date. Instead, Natick sends out a letter in
June with a letter explaining the additional charges and the bill gets paid in the next quarter or
over time, by arrangement, if necessary. The only additional task, beyond the usual assessment,
is to generate the explanatory letter. The math is simple and she volunteered to set up the
program to execute the calculation.
Dawn McKenna, Precinct 6 Town Meeting member, said she is having difficulty understanding
the difference between making the shift now and making it a year from now. The Assessor's
Office is always busy and work flow is always hard to change. She feels there are too many big
projects coming up to leave revenue on the table.
Elaine Ashton, 32 Cliffe Avenue, said implementing the shift will send a message that the Town
is doing as much as it can to maximize revenue sources, particularly in the face of debt exclusion
votes coming up.
Ms. Barry said there would be no action taken tonight. The discussion will continue at a later
meeting.
Approve FYI 7-19 Collective Bargaining Agreement—Fire Union
Ms. Barry recused herself because her husband works for the Town. Ms. Ciccolo chaired in Ms.
Barry's absence.
Mr. Valente presented a summary of the negotiations saying the Fire Union and the Town have
reached a tentative agreement for FYI 7-19. The Board previously reviewed the contract proposal
in Executive Session on May 22, 2017.
The agreement calls for cost of living (COLA) adjustments of 2%in FY17; 1% on July 1 of 2018
and 1% on January 1 of FY 18; and 2%in FY 19. It also calls for increasing the top step by 2%;
increasing hazardous pay duty by .5% and increasing the education pay stipend by $250. Private
detail pay would be the same as for Police at $49/hr. Other adjustments were made to
bereavement, sick leave and vacation allowances.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the FY 17-
19 collective bargaining agreement with the Fire Union and authorize the Town Manager to sign
said agreement.
Selectmen Reappointment—Town Manager
In accordance with the Selectmen-Town Manager Act(Section 5), the Selectmen are required to
reappoint the Town Manager effective July 1, 2017.
70-406
Selectmen's Meeting–June 19, 2017
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint Carl
Valente as Town Manager, effective July 1, 2017, under the terms of his existing agreement until
a new contract is negotiated.
Town Manager Appointments—Reappointments
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Town
Manager's appointment of Bonnie Jean Teitleman-Levin to the Council on Aging with a term to
expire May 2020.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Town
Manager's reappointment of Jonathan Himmel to the Permanent Building Committee for a term
to expire June 2020. Mr. Himmel will complete ethics training before the reappointment.
Selectmen Appointment/Reappointments
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint David
Horton and Jeanne Krieger to the Community Preservation Committee for a two-year term to
expire June 30, 2019; and further to reappoint Hank Manz as the representative and Michael
Barrett as the alternate representative to the Hanscom Field Advisory Committee for a three-year
term to expire on June 30, 2020; and further to appoint Michelle Ciccolo to MAGIC for a one-
year term to expire June 30, 2018; and further to reappoint Donna McIntosh as Executive Clerk
for a one-year term to expire June 30, 2018; and further to reappoint Mark Corr as the Keeper of
the Lockup for a one-year term to expire on June 30, 2018; and further to appoint Joseph Pato to
the Community Preservation Committee for a two-year term to expire June 30, 2019; and further
to appoint Helen Walsh to the Human Services Committee for a three-year term to expire
September 2020.
Town Manager Annual Review
Ms. Barry thanked her colleagues for their input on Mr. Valente's annual review. The Board
thanked Mr. Valente for his work and highlighted some of the Board members' comments on his
superlative job performance, particularly with regard to succession planning for senior
management retirements. The Board praised Mr. Valente's handling of financial matters, calling
his approach"methodical and cautious." Mr. Valente also maintains high professional and
ethical standards and exercises fair and unbiased judgement.
Mr. Valente thanked the Board for its support and said praise should be directed to the senior
management team.
Upon motion duly made and seconded, the Board voted 5-0 to approve and sign the annual
performance review for FYI for Mr. Valente, Town Manager.
70-407
Selectmen's Meeting–June 19, 2017
Discussion—Transition to Paperless Meeting Packets
Mr. Lucente said he is astounded by the amount of paper he has amassed in only 3 months of
serving on the Board. He asked that Board members consider moving to electronic meeting
materials to save trees, cut back on expenses, and liberate staff time for other tasks. He proposed
a pilot program to see how members adjust to paperless meetings.
Ms. Barry said she has heard of other towns going paperless but cautioned that the public might
believe the Board is not paying attention to the meeting if computers are open in front of them.
Ms. Ciccolo agreed with the proposal, although she asked that paper maps and agendas still be
generated. Mr. Kelley agreed in principal but said he is not comfortable going paperless at this
time. He finds paper copies useful for making marginal notes. Mr. Pato said the Novus agenda
software was chosen to make it easier for the Board to move to paperless packets. Mr. Pato
would also like paper maps and agendas to be available every meeting. With the exception of
Mr. Kelley, Board members will begin the pilot initiative next week.
Consent Agenda
• Approve Special State Election Warrant
Upon motion duly made and seconded, the Board voted 5-0 to sign the Special Election Warrant
which states that on Tuesday, July 25, 2017 an election will be held from 7:00 a.m. to 8:00 p.m.
for the purpose of the Special State Election for the candidates for the following office of Senator
in the General Court (Precincts 1, 2, 4-7) of the Fourth Middlesex District.
• Approve Use of Battle Green—Great American Railway Journey
Upon motion duly made and seconded, the Board voted 5-0 to approve the request of Boundless
Productions on behalf of Great British, Continental and American Railway Journeys to use the
Battle Green for filming on Monday, July 24, 2017 for 1 to 2 hours in the afternoon with the cast
and crew of approximately 15 people.
• Allow Center Recreation Complex Lights Extension—July 3 Lions Club Event
Mr. Lucente recused himself from this item due to his membership in the Lion's Club.
Upon motion duly made and seconded, the Board voted 4-0 to authorize the Recreation and
Community Programs Department to leave on the Center Field Recreation Complex lights until
11:30 p.m. on July 3, 2017 for clean-up following the Fireworks.
Executive Session
Upon motion duly made and by roll call, the Board of Selectmen voted 5-0 at 8:30 p.m. to enter
Executive Session under Exemption 6 to discuss the purchase, exchange, lease, or value of real
property–Historical Society Parking Spaces—Edison Way; and under Exemption 2 to discuss
strategy with respect to non-union personnel—Town Manager's Contract. Following Executive
70-408
Selectmen's Meeting—June 19, 2017
Session, the Board will reconvene in Open Session only to adjourn. Further it was declared that
an open meeting discussion may have a detrimental effect on the negotiating and bargaining
positions of the Town.
Ad,ourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 9:35 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
70-409
Summit Meeting
Board of Selectmen and Planning Board and EDAC
June 22, 2017
A Summit meeting of the Board of Selectmen, Economic Development Advisory Committee and
Planning Board was held on Thursday, June 22, 2017 at 8:00 a.m. in Estabrook Hall of the Cary
Memorial Building, 1605 Massachusetts Avenue. Board of Selectmen (BOS): Ms. Barry,
Chairman; Mr. Kelley; Mr. Pato, Ms. Ciccolo and Mr. Lucente were present along with Mr.
Valente, Town Manager; and Ms. Katzenback, Assistant to Executive Clerk.
Also present were Planning Board (PB): Mr. Canale, Chair, Ms. Corcoran-Ronchetti, Mr.
Hornig, and Mr. Creech; Mr. Henry, Planning Director; Mr. Kucharsky, Assistant Planning
Director; Economic Development Advisory Committee (EDAC): Mr. McWeeney, Chair, Mr.
Smith, Mr. Tullman, Mr. Battia, Mr. DeAngelis, Mr. Burnell, Mr. McGuire; Ms. Tintocalis,
Economic Development Officer; Ms. Zammuto, Economic Development Coordinator; Ms.
Franklin, Economic Development Intern; Ms. Kowolski, Assistant Town Manager for
Development..
Ms. Barry called the Selectmen's meeting to order at 8:00 a.m. Mr. Canale called the Planning
Board meeting to order and Mr. McWeeney called the Economic Development Advisory
Committee meeting to order at 8:01 a.m.
Economic Development Summit
Opening Remarks/Review Agenda
Mr. Valente provided a brief background as to the rise for the need of commercial development
in the Town of Lexington. He stated that in 2005 a committee was formed as a result of the trend
of residential properties carrying the burden of property tax. The committee evaluated the
conditions surrounding the lack of commercial property growth and recommended some zoning
regulations be updated as a part of promoting commercial development. Mr. Valente remarked
that from this some progress has been made towards commercial growth during the past seven
plus years, however, more work needs to be done to create the necessary economic development
tools needed for continued growth to the commercial tax base. Mr. Valente noted that today's
Economic Summit is to review the Town's current commercial environment and begin the
discussion of options that will enhance the local commercial development.
Staying Relevant: Suburban Commercial Real Estate in 2017
Ms. Tintocalis introduced Brandon Kelly of RJ Kelly and Todd Fremont Smith of Nordbloom to
present regional commercial real estate trends. Mr. Kelly highlighted three areas needed to keep
relevant: Amenitization, Concentration of Use and Transportation. Mr. Smith emphasized there
is market potential for towns who have proximity to Boston and access to state highway 128. He
explained the importance of establishing a mixed-use market to include features such as food,
furnishings and fitness in the development of commercial areas.
70-410
Summit Meeting—June 22, 2017
EDAC Perspectives
Mr. McWeeney, EDAC Chair, noted that, due to the limited availability of commercial land to
build upon in Lexington, the focus for the commercial arena needs to be on redevelopment in
areas such as Hartwell Avenue and to establish a mixed-use market in these redevelopments.
Current Economic/Commercial Indicators in Lexington
Ms. Tintocalis provided an overview on the Town of Lexington's current commercial conditions.
Ms. Tintocalis stated that the Capital Stabilization Fund is targeted to be reduced to zero by
2024, residential properties continue to see significant increases in property values and
commercial properties have seen a decrease in the proportion of commercial value due to limited
availability of commercial land, restrictive zoning and shift in Market preferences.
Ms. Tintocalis said the EDAC put forth recommendations for consideration, which were
categorized in to three areas: investment, new zoning and staff efforts, to achieve commercial
potential for the Hartwell Avenue, Forbes Road, & Spring Street area and the Center and East
Lexington area as follows:
Hartwell Avenue, Forbes Road, & Spring Street Area:
Invest: Hire a real estate analyst and coordinate with property owners to run proformas to test
zoning alternatives, contribute to the REV operations annually; develop a brand identity for
Manufacturing (CM) & Regional Office (CRO) commercial districts coordinating with owners &
marketing consultant; create Transportation Management Overlay District(TMOD) plans and
lobby state reps for transportation improvements.
Adopt New Zoning: Increase the zoning flexibility; consider a Floor Area Ration (FAR) higher
than 0.9 in the CM and CRO commercial districts and allow for mixed use by-right; and support
private efforts that include infill development and housing options.
Prioritize Staff Efforts: Identify a team who can champion economic development with EDAC/
Economic Development Office; and create a life sciences collaborative with local residents who
are leaders in the field to inform Town officials of trends in the industry.
Center& East Lexington:
Invest: Redesign the Economic Development website showcasing the Town's assets,
consolidating resources, establishing a strong online presence; and hire a retail market consultant
to craft a retail strategy tailored to the regional retail landscape and analyzing expected
development potential and retail trends for the Center and for East Lexington.
Adopt New Zoning: Amend zoning to allow for sidewalk sales, outdoor seating in the Center and
East Lexington; allow for more height in the Center and East Lexington consider a reasonable
height 50% consider eliminating or reducing parking requirements in the Center& East
Lexington; and revise zoning in the smaller commercial districts to allow for current day uses
such as breweries,juice bars and food halls.
70-411
Summit Meeting—June 22, 2017
Prioritize Staff Efforts: Work with local businesses to host an "open street" event, create a
Lexington Public Arts Committee; develop a plan to designate and create a public innovation
space in Lexington Center and East Lexington that allows the public to introduce new and
enlivening activities and entrepreneurial event.
Options for Commercial Development Enhancement
Mr. Smith, EDAC, recommended making the Floor Area Ratio (FAR) at least 0.9 or higher and
availing mixed-use zoning in office parks in order to address the development of the commercial
tax base.
Mr. Canale, Planning Board, stated it is critical to get public support, gain developers interest
and have Town Meeting be flexible.
Mr. Burnell, EDAC, stated traffic must be considered for the development of Hartwell Avenue,
community input is key and there needs to be specific action identified for certain commercial
sectors.
Ms. Ashton, 32 Cliffe Street, stated that East Lexington has areas in need of redevelopment and
incentives should be used to encourage commercial property owners to rebuild.
Mr. Smith, EDAC, commented that traffic issues will continue to exist and should not stop the
Town from moving forward on the development of commercial areas.
Next Steps
Ms. Tintocalis noted follow up sessions will be coordinated to discuss next steps.
Adj ourn
On motion duly made and seconded, the Board of Selectmen voted 5-0 to recess at 9:30 a.m. and
to reconvene at 9:45 a.m. in the Selectmen's Meeting Room of the Town Office Building.
On motion duly made and seconded, the Planning Board and the Economic Development
Committee voted to adjourn at 9:31 a.m.
A true record; Attest:
Kim Katzenback
Assistant to the Executive Clerk
70-412
Selectmen's Meeting
June 22, 2017
A meeting of the Lexington Board of Selectmen was called back to order at 9:46 a.m. on
Thursday, June 22, 2017 in the Selectmen's Meeting Room of the Town Office Building
following a Joint Session of the Planning Board, Economic Development Advisory Committee
and the Board of Selectmen that began at 8:00 a.m. in Estabrook Hall in the Cary Memorial
Building. Ms. Barry, Chair; Mr. Kelley; Mr. Pato; Ms. Ciccolo; and Mr. Lucente were present as
well as Mr. Valente, Town Manager; and Ms. Katzenback, Assistant to the Executive Clerk.
Update on Hastings School Building Project
Mr. Goddard, Public Facilities Director, provided an update on the Hastings School Building
Project which was presented to the School Committee on June 6, 2017. He presented information
regarding the Plan Update, Solar PV Assessment, Massing and Elevation Updates, Site
Development Considerations, Project Cost Update and Project Schedule
Mr. Goddard explained that in this project cost update, the building cost is still in line with initial
estimates and the Hazmat& Demo are still in line with initial estimates. He stated the site work
costs increased by $6 million in schematic design due to the following components: Geothermal
Well System, Stormwater Management Requirements, Ledge, Retaining walls and Topography.
Mr. Goddard estimated the project costs to date for value engineering strategies are as follows:
Current Schematic Design Project Cost $65.28M
Value Engineering target reductions -$ 1.14M
Eliminate Geo-thermal well system - 2.35M
Revised Schematic Design Project Cost: $61.79M
Mr. Goddard cited targeted milestones of June 29, 2017 for MSBA Schematic Design
Submission, July through November 2017 for design development, October/November 2017 for
the Lexington Town Meeting and Dec 2017 through August 2018 for the construction
documents.
Ms. Barry stated this presentation is a project update and no vote is required today from the
Board of Selectmen.
Ms. Lenihan, School Committee, stated the School Committee, at their June 6, 2017 meeting,
expressed support for the utilization of a geo-thermal well system.
Mr. Kelly asked if the cost of using solar panels is included in the estimate. Mr. Goddard stated
this cost estimate does not include solar panels, however, he noted future programs may be
available to fund the cost of solar installation down the road.
Mr. Sandeen, Chair Sustainability Committee, conveyed he feels that an all-electric option is a
good choice for health reasons and that he believes a geo-thermal system has the lowest cost
going forward.
70-413
Selectmen's Meeting—June 22, 2017
Adi ourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 10:26 a.m.
A true record; Attest:
Kim Katzenback
Assistant to the Executive Clerk
70-414
Selectmen's Meeting
June 26, 2017
A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday,
June 26, 2017 in the Selectmen's Meeting Room of the Town Office Building. Ms. Barry
(Chair), Mr. Kelley, Mr. Pato, Ms. Ciccolo and Mr. Lucente were present as well as Mr. Valente,
Town Manager; and Ms. Siebert, Recording Secretary.
Public Comment
Sarah Joseph, 46 Golden Avenue, stated her nine-household neighborhood was surprised to learn
about the Selectmen's Summit meeting with the Planning Board on June 5, 2017 to review
Belmont Country Club's plans to sell and develop land adjacent to their homes. Ms. Joseph said,
despite a number of email and telephone interactions between the residents and Belmont Country
Club, the residents were not informed that a meeting would take place. Ms. Clancy of National
Development also visited the neighborhood five days before the June meeting but did not inform
the residents. Ms. Joseph said she wanted to make sure the Selectmen understood why no one
from the neighborhood attended the meeting.
Sana Gupta, 15 Bowman Street, also stated for the record that she and her neighbors did not
attend the June 5 meeting because they did not know about it, despite multiple interactions
between the abutters and the Belmont Country Club prior to the meeting.
Bridger McGaw, 89 Meriam Street and Precinct 6 Town Meeting member, commended the
DPW on behalf of Precinct 6 for its rapid response and assessment of the microburst that took
place on Meriam Hill on Friday, June 23. Additionally, Mr. McGaw reported that voters in
Precinct 6 support a town-wide plastic bag ban or a 5-cent surcharge to discourage plastic bag
use. Ms. Barry told Mr. McGaw that a group of residents are hoping to bring a plastic bag ban
forward at 2018 Annual Town Meeting.
Selectman Concerns and Liaison Reports
Ms. Barry announced that, in an effort to conserve resources, four out of five Selectmen have
opted to use electronic devices instead of paper meeting packets to access meeting materials.
Mr. Pato reported that the Vision 20/20 Committee is now conducting an analysis of survey
results gathered this spring from residents. He asked the Board to forward requests to him for
specific information gleaned from the surveys that will help with the Selectmen's yearly goal-
setting process. Vision 20/20 plans to present a full analysis of the survey at a joint meeting of
the Selectmen, School Committee, and Planning Board in September.
Mr. Lucente reported that the 61st Annual Fourth of July Carnival will take place Friday, June
30th through Tuesday, July 4th. There will be a fireworks display on Monday July 3 at 9:30 p.m.
If the weather does not cooperate, the fireworks will be canceled as there is no rain date.
Town Manager Report
Mr. Valente introduced the new Human Resources Director Anne Graglia-Kostos, who began
70-415
Selectmen's Meeting–June 26, 2017
working for the Town of Lexington two weeks ago. Prior to coming to Lexington, Ms. Graglia-
Kostos was the first Human Resources Director for the Town of Winchester. Mr. Valente noted
that Ms. Graglia-Kostos also has a law degree. Ms. Barry welcomed Ms. Graglia-Kostos and
presented her with a Town of Lexington seal lapel pin.
Special Recognitions—Jeff Leonard
The Selectmen and Ms. Valente recognized Mr. Leonard for his 35 years of service to the
Lexington Schools Music Department, saying he has touched many lives during his tenure. Mr.
Leonard was presented with a flag flown over the Battle Green in his honor.
Public Hearing—Change of Beneficial InterestMario's Restaurant
Ms. Barry opened the public hearing at 7:21 p.m.
Joseph Brodigan, Brodigan and Gardiner, LLC, 40 Broad St. Boston, Massachusetts, spoke on
behalf of Old Lexington Restaurant, Inc d/b/a Mario's, 1733 Massachusetts Avenue, a Lexington
business for 46 years. The three Miminos brothers who own the restaurant intend to retire and
therefor petition the Town to transfer the stock and beneficial interest to Antonios Karapatsas, an
employee of 35 years and current manager of Mario's. Mr. Brodigan also seeks approval of a
pledge of the capital stock of the establishment as security for the purchase price of$6,877,585
as well as a pledge of the license itself as part of the security agreement. It was noted there will
be no change of menu or business hours.
Upon motion duly made and seconded, the Board of Selectmen voted to approve the application
for a Change of Beneficial Interest/Transfer of Stock for Old Lexington Restaurant, Inc. d/b/a
Mario's Italian Restaurant Wine and Malt Beverage Restaurant Liquor License.
Ms. Barry closed the public hearing at 7:24 p.m.
Public Hearing—Multiple Amendments to All-Alcohol License—Yangtze River Restaurant
Ms. Barry opened the public hearing at 7:25 p.m.
Wei Jia, attorney for the five incoming transferee shareholders, and Sammie Liu, new Yangtze
Restaurant manager, submitted pertinent paper work as well as the green cards required by the
Alcohol Beverage Control Commission. At issue is a request for approval of a transfer of stock,
change of manager, appointment of new corporate officers, and alteration of the premises. Mr.
Jia said once the building permit is in hand, renovation can begin on the lower floor kitchen and
function room. The service bar on the main floor will be converted to a 12-seat bar and a sushi
bar will be added. The restaurant will be closed for 2-3 months while work is completed. The
total number of seats will drop from 320 to 260. The new owners are all veteran restaurateurs
with many years of experience. Mr. Jia said the purchase price will be paid partially in cash and
partially through financing. New manager Ms. Liu has a strong background in the restaurant
business and holds TIPS certification.
70-416
Selectmen's Meeting—June 26, 2017
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
application for a Change of Manager, Alteration of Premises, and Change of Beneficial
Interest/Transfer of Stock and to issue an amended 2017 All Alcohol Restaurant Liquor License
to Yangtze River Restaurant, Inc. d/b/a Yangtze River Restaurant, 21-25 Depot Square.
Ms. Barry closed the public hearing at 7:30 p.m.
Discussion: Police Station Location Options
Jeff McElravy, Techton Architects; Mark Barrett, Facilities Department Project Manager, and
Police Chief Mark Corr presented conceptual designs for two potential Police station location
options, one at the current headquarters at 1575 Massachusetts Avenue and the other at 173
Bedford Street, the former Liberty Mutual property. The project update follows up on previous
Selectmen comments regarding design drafted for the two locations:
• 1575 Massachusetts Avenue
The footprint of the current building would expand but attempts have been made to keep scale
and massing increases to a minimum to preserve the structure's historical aspects and maintain
the prominence of the Cary Memorial building on the campus. Parking has been "tightened up"
so encroachment on the adjacent green area would be minimized. The same number of parking
spaces has been maintained, although Mr. McElravy noted some spaces would be inside the
building. The historic Hosmer House would be moved eastward on the green and placed on a
new foundation, resulting in a net gain of green space. Mr. McElravy noted that two studies had
been done on the Massachusetts Avenue site, one with the goal of maintaining the building's
elevation and the other to keep as much of the current structure as possible. The current Police
headquarters does not meet standards for an emergency services facility, so removal of a large
portion of the building is planned.
Facility construction cost estimates for this location are $22,198,020 plus project and
development costs of$3,199,742 for a total estimate of$25,397,762. This projection includes
$1,100,000 for the Hosmer House relocation.
• 173 Bedford Street
This option is based on tearing down the existing building at 173 Bedford Street due to
accessibility issues and interior space configuration that limit its value for use as a Police facility.
Facility construction costs for this location are estimated at$19,230,700 with an additional
$2,900,056 for project development and equipment for a grand total of$22,130,756.
There are some opportunities to this site: parking expansion opportunities to the rear of the
property; a temporary outbuilding structure, once vacated by the Fire Department, could be used
for impounded vehicle storage; a larger garage can be created keep the entire cruiser fleet under
cover year round; the basement area could be expanded up to another 5,000SF for use by the
Town's consolidated IT department; the sizes of the training room and the lobby can be
increased; there is expansion potential above the patrol area and community room; collaborating
70-417
Selectmen's Meeting—June 26, 2017
departments could co-locate. However, none of these additional opportunities are included
within the plan as presented. Adding them all would have an additional associated cost which
would raise the project estimate to $27.8M
If 173 Bedford St is used as a temporary swing space for the Police while the Massachusetts
Avenue building undergoes construction, approximately $254,030 would be needed to make
Bedford St serviceable as a Police station. Ms. Ciccolo asked if there is an added cost choosing
the Massachusetts Avenue site because of having to move twice.
Mr. Kelley was surprised that moving Hosmer House would cost over $1M. Mr. McElravy said
he did not cost the move out from scratch but based it on a previous study that estimated the cost
at $800,000. Mr. Kelley sees the decision about Bedford St as having a larger significance for
multiple Town departments. He suggested that an all-inclusive public safety campus on Bedford
St is achievable. On a practical front, he asked if operational space could be built above the
garages.
Mr. McElravy said the Bedford Street traffic analysis done for the Fire department was accurate
under normal conditions but would not apply if there was a major obstruction or accident. The
Bedford Street site would pose serious restrictions in providing a large enough footprint for a
comprehensive Public Safety headquarters. As for the stacking of offices above the garages, he
agreed that such a configuration can make sense but some aspects of Police programming prefer
adjacencies that should be protected. For example, some elements of the program must be
located on the ground floor. At the Massachusetts Avenue site, it might make sense to build.
Ms. Barry asked where the rest of the vehicles, other than the nine police cruisers, would be kept
on the Mass Ave site since there is not enough room for them all to be inside. Mr. McElravy
indicated areas around the site, highlighting spaces near the staff entry as the best location. These
spaces, however, could not be secured as they could be at the Bedford St. site. Ms. Barry asked if
solar panels could be added to increase the sustainability of the buildings, what other
departments might be co-located at 173 Bedford Street, and if there are industry standards for
Police department square footage.
Chief Corr replied that partner agencies, such as the Domestic Violence Network, could be
brought back from offices located in Concord. However, he expressed his uneasiness about
isolating the department away from the Center at a time when the Police are making a concerted
effort to connect with the public.
Mr. McElravy said there are no square footage standards because police programs vary
dramatically across the country. New England Police departments average about 400 SF per
sworn officer but the program drives square footage in police station design, unlike corporate
building measurements. Mr. McElravy said although he has not designed for sustainability, he
has calculated how many solar panels would fit on each site and he noted that Bedford Street
would have a better roof for solar. Geo-thermal is also possible at both sites. He believes both
locations are capable of achieving LEED Silver.
70-418
Selectmen's Meeting—June 26, 2017
Ms. Barry asked if there has been any consideration for regionalizing either dispatch or lock up.
Mr. Valente said the Town has not looked into this.
Mr. Pato said it makes sense to preserve the facade but otherwise construct a new structure that
will suit program needs on the Mass Ave site. While acknowledging Historic District
Commission concerns, Mr. Pato asked that the rear entry design be handicap accessible. Mr.
McElravy said the landscape architect on his team has ideas about creating an accessible and
"graceful" entryway that will appeal to the Historic District Commission and coordinate with
potential streetscape improvements. Mr. Pato asked if a flat roof for solar at Bedford St makes
sense given there are no historic district constraints there. Mr. McElravy said he would look it
and added that one of the defining points in this Bedford St. design was massing the building so
the roof was above the tree line.
Mr. Lucente believes the $254,030 cost of the temporary station is more in line with what the
community will absorb. He asked why the cost differential between the two sites is $22 per
square foot, Bedford Street being the higher of the two. There is also 3,000 square feet more in
the Massachusetts Avenue structure than in the Bedford Street building Mr. Lucente noted the
Massachusetts Avenue site plan calls for a tripling of the current 12,500 SF and he asked why
that level of physical expansion is necessary given the department staff and program have not
expanded. He asked if any value engineering had been done.
Mr. McElravy said he would re-evaluate where the cost difference lies. He attributed the
additional square footage to certain inefficiencies in the Massachusetts Avenue design layout,
particularly with respect to the "single-loaded" parking garage. He noted, however, that some of
the public space in the Mass Ave site was "really wonderful" and said it is common to see
new/renovated police station square footage expand by these percentages. The department has
needs now that are constrained by space, such as adequate training rooms, holding cell square
footage, security, locker rooms, equipment storage, technology capacity, and garage space.
Mr. Lucente said he believes keeping the station in the center of town sends a message that
community policing is important and he sees the current headquarters as a busy, well-utilized
place. He also suspects egress issues on Bedford Street might necessitate widening the road and
installing an additional permanent traffic light. Mr. Lucente's biggest concern, however, is what
the current police station will be used for if the department moves to 173 Bedford St. He believes
moving the School administration to 1575 Mass Ave is impractical given that the administration
now occupies 53,000 SF and Mass Ave is only 12,500 SF, meaning a substantial expansion
would be necessary. The School Administration needs office-type space and is therefore better
suited for 173 Bedford Street.
Ms. Ciccolo asked by what date a decision on this matter must be made. She would like to hear
more about operational considerations and she would like to have time to discuss the "global"
plan Mr. Kelley alluded to, regarding where the different Town and School departments will be
headquartered. She would like statistical and programmatic information such as how many
employees work at night; how much walk-in business the police regularly handle; how staff
collaborate across Town departments; if the newly designed spaces and proximities
70-419
Selectmen's Meeting–June 26, 2017
accommodate that collaboration; and what the benefits would to bringing social service agencies
into the police station.
Mr. Valente replied that the Town expects to move to the next stage of design at Annual Meeting
2018; he recommended the Selectmen decide by late fall 2017.
David Kanter, Capital Expenditures Committee and Precinct 7 Town Meeting member, stated in
regard to the Bedford St egress question, that anything that adds to or jeopardizes emergency
response time, especially on a long term or permanent basis, should be avoided. Mr. Kanter said
Police headquarters should be centralized to facilitate program delivery.
Bridger McGaw, Precinct 6 Town Meeting member, said in his experience, a shared services
model can be created that adds value and produces cost savings. He, too, shares the concerns
about Bedford St egress and he believes residents want the Police to be in the Center because it is
convenient and a sign of community engagement. Mr. McGaw applauded the Town's efforts to
grapple with these tough questions and added that communication now will prepare the
community for what are likely to be heated capital investment discussions.
Increase FY17 Spending Authorization—Visitors Center Revolving Fund
The Economic Development Office requested that the Visitors Center revolving fund be
increased to $230,000 due to stronger-than-expected gift shop sales that necessitates ordering
goods to restock the gift shop. Mr. Valente noted that even though sales have increased, the
Visitors Center has not yet reached the break-even point and there remains a modest General
Fund subsidy.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to increase the FY17
Visitors Center revolving fund authorization to $230,000.
Approve Reserve Fund Transfer Request—Hartwell Ave. Solar Project
Mr. Valente said as part of the arrangement for the Hartwell Ave solar project, there was an
option for Eversource to either credit the Town's utility account directly or send the Town a
check for power generated. The Town assumed Eversource would credit the utility account, as it
does for rooftop solar power, but Eversource instead sent a check. This impacts the budget
because the assumed credit approach was built in and would have resulted in sufficient funds in
FY17 and FYI to pay Syncarpha for constructing and operating the solar facility. To adjust,
Staff now requests a Reserve Fund transfer of$50,000 to pay Syncarpha. Between $81,000 and
$90,000 in revenue is expected from Eversource. Mr. Pato underscored that even though the
payment vehicle changed, the net result remains the same. Mr. Valente concurred, adding that
the net revenue for solar generation this year is expected to be $180,0004190,000. The budget
will be amended at Special Town Meeting, on both the revenue and expenditure sides.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
Reserve Fund Transfer request for $50,000 for the estimated payment due to Syncarpha for the
Hartwell Compost Facility solar operations.
70-420
Selectmen's Meeting–June 26, 2017
Review and Sign—Paris Climate Accord Letter
Mr. Pato referred to the June 19, 2017 Selectmen's meeting at which the Board reviewed a
request from a group of Town Meeting members to consider joining committees, cities, states,
and companies that have committed to maintain their climate action initiatives and meet the
terms of the Paris Climate Accord. Tonight, the Board is asked to consider signing an open letter
hosted by werestillin.com and to consider joining the Compact of Mayors. Both actions commit
the Town to sustain its efforts to combat and mitigate climate change. In signing the letter,
Lexington will join hundreds of communities nationwide in making such a declaration. Joining
the Compact of Mayors re-affirms existing Town initiatives such as completion of a greenhouse
gas inventory (done); creation of reduction targets and a system of measurement(done); and
establishing an action plan (drafted but not yet formally adopted by the Board).
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the chair
to sign the open to the international community and parties to the Paris Agreement from US,
state, local, and business leaders prepared by "werestillin.com" on behalf of the Town of
Lexington.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to register commitment
with the Compact of Mayors via an email letter of intent.
Selectmen—Committee Appointments and Reappointments
Mr. Lucente recused himself because a family member is among the reappointment candidates_
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to reappoint Sondra
Lucente, Lorain Marquis, and Robert Tracey to the Town Celebration Committee for a three-
year term to expire June 30, 2020.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to reappoint June Baer,
Glen Barrett, Suzanne Caton, Richard Crogan, Carol Flynn, Karen Gaughn, Mary Hutton, Paul
Jenkins, Geetha Padaki, and Samual Zales to the Town Celebration Sub-Committee for a one-
year term to expire June 30, 2018.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Susan
Stering to the Town Celebration Sub-Committee for a one-year term to expire June 30, 2018.
Approve and Sign Town Manager's Contract
Ms. Barry announced that successful negotiations have concluded with Mr. Valente, resulting in
a new 3-year employment contract. Last week, the Board conducted Mr. Valente's annual review
in Open Session.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
Town Manager's employment agreement, effective July 11. 2017 through July 10, 2020.
70-421
Selectmen's Meeting—June 26, 2017
Approve Future Meeting Dates
From tonight onward through the end of the calendar year, regularly scheduled through the end
of the calendar year in the Selectmen's Meeting Room include: July 17 and 31; August 14 and
28; September 11, 18, and 25; October 2,16 (6:00 p.m. start time due to Special Town
Meeting),18 (6:00 p.m. start time due to Special Town Meeting) and 30; November 6, 13, and
27; December 4 and 18.
The Summer Summit has been confirmed for Wednesday, August 2 at 7:00 p.m. at 201 Bedford
St.
Budget Summits will be held on Thursday, October 5, 2017; Thursday, November 16, 2017;
Thursday, December 7, 2017; Thursday, January 25, 2018; and Thursday, February 15, 2018.
All Summits will start at 7:00 p.m. at the Public Safety Building at 201 Bedford St.
A short meeting has been scheduled for Tuesday, October 17, 2017 so that a debt exclusion vote
can be called.
Department budget reviews are planned for daytime meetings on Tuesday, November 28 through
Friday, December 1. Some of the meetings will be in the morning, some in the afternoon, exact
times to be announced.
Regular Selectmen's meetings have not been scheduled into 2018 but the Board's White Book
FY19 budget is expected to be released Monday, January 22, 2018 and the Selectmen's budget
would be voted, Monday, February 26, 2018. The Brown Book budget would be released to the
financial committees and Town Meeting members on Friday, March 2, 2018. The Town Election
is anticipated on Monday, March 5, 2018. It is anticipated that Annual Town Meeting will start
on Monday, March 26, 2018.
Mr. Valente said the 2018 Annual Town Meeting start time is a week later than 2017 but two
Monday holidays in January made the shift necessary. He has discussed this with the Town
Moderator who indicated she was comfortable with the date.
Consent Agenda
• Water& Sewer Commitments
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the April
2017 Final Water& Sewer Commitment for $15,740.38 and the May 2017 Cycle 9 Water&
Sewer Commitment for $277,885.22.
• Water& Sewer Adjustments
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve an
adjustment to Sewer WSAB 1/12/17 BOS 2/27/17 correction $ (211.14) and an adjustment to
Water& Sewer WSAB 5/18/17 ($25,143.55).
70-422
Selectmen's Meeting—June 26, 2017
Executive Session
Upon motion duly made and by roll call, the Board of Selectmen voted 5-0 to enter Executive
Session at 9:00 p.m. under Exemption 3 to discuss strategy with respect to collective bargaining
regarding the Police Superior Officers Association and to reconvene in Open Session only to
adjourn. Further, it was declared that an Open Meeting discussion may have a detrimental effect
on the bargaining position of the Town. Ms. Barry recused herself, Ms. Ciccolo assumed the role
of Chair.
Ad,ourn
Upon reconvening in Open Session and upon motion duly made and seconded, the Board of
Selectmen voted 4-0 to adjourn at approximately 9:22 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
70-423
Board of Selectmen Goal Setting Meeting
June 29, 2017
A goal setting meeting of the Board of Selectmen was held on Thursday, June 29, 2017, at 8:31
a.m. in Estabrook Hall in the Cary Memorial Building. Ms. Barry, Chair; Mr. Kelley; Mr. Pato;
Ms. Ciccolo; and Mr. Lucente were present along with Mr. Valente, Town Manager; Ms. Axtell,
Assistant Town Manager, and Ms. Katzenback, Assistant to the Executive Clerk.
Also Present:
Fire Chief Wilson; Assistant Chief Sencabaugh, Fire Dept.; Police Chief Corr; Ms. Stembridge,
Library Director; Ms. Smith, Library Assistant Director& Head of Technology; Ms. Kowalski,
Assistant Town Manager for Development; Ms. ��„aglia Kostos Human Resource Director; Mr.
Case, Chief Information Officer; Mr. Pinsonneault, Public Works Director; Mr. Goddard, Public
Facilities Director; Ms. Rodgers, Human Services Director; Ms. Interess, Asst. Dir. Senior
Services; Ms. Tintocalis, Economic Development; Ms. Battite, Director, Recreation &
Community Programs; Mr. Coleman, Assistant Director, Recreation; Ms. Dean, Community
Center Director; Mr. Lovering, Treasurer; Ms. Rice, Town Clerk; Mr. Newell, Asst. Director of
Facilities; Mr. Valenti, DPW Operations Director; Ms. Hewitt, Budget Officer; Ms. Dahlberg,
Director of Purchasing; Ms. Vella, DPW Office Manager
Ms. Barry amended the order of the agenda to address Items for Individual Consideration and
Consent agenda first to be followed by FY2018-2019 Selectmen Goal Setting.
Approve LexMedia Contract Extension
Mr. Valente stated that on June 5, 2017, the Communications Advisory Committee (CAC)
recommended to the Board of Selectmen that the contract with LexMedia for Public, Educational
and Governmental programming be extended for an additional three years, as provided for in the
original contact in 2010. This is the final extension permitted. In 2020 this contract will need to
be re-bid.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and
authorize the Town Manager to sign the three-year contract extension for LexMedia.
Reserve Fund Transfer Request, Facilities Department
Mr. Valente explained the Facilities Department is requesting a fund transfer of$56,000 to fully
fund a staff position which was inadvertently omitted during the 2017 budgeting process.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve authorize
the Chairman to sign the FYI Reserve Fund Transfer Request for the Facilities Department.
Approve and Sign Letter of Support- CPA Funding
Mr. Valente stated that Communities that have accepted the Community Preservation Act have
been asked to contact the Legislature to express support for legislation that will increase the
70-424
Selectmen Goal Setting Meeting—June 29, 2017
Registry of Deeds surcharge that provides funding for the Community Preservation Act Trust
Fund. He explained that without immediate action to adjust the recording fees at the state's
Registries of Deeds, the CPA Trust Fund distribution for the 172 participating communities will
decrease to an all-time low of approximately 11% of locally-raised revenues in 2018. A nominal
$25 adjustment in recording fees would increase the base CPA state match to approximately
32%, which is the historic average distribution over the last eight years.
Mr. Kelley commented that the surcharge increase should be more substantial. Ms. Barry, Mr.
Kelley and Ms. Ciccolo felt that the letter should be amended to add a sentence noting the
support of Lexington Board of Selectmen to a significantly higher surcharge fee increase if the
Legislature should consider as such. Mr. Pato and Mr. Lucente did not feel the letter needed
amending.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
letter, as amended by Ms. Barry and Ms. Ciccolo, to the Legislature's Budget Conference
Committee regarding increasing the deeds excise fee, which is the source of funds for the
Community Preservation Act Trust Fund.
Consent Agenda
Water& Sewer Commitments
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve Water&
Water& Sewer Commitment May 2017 Final for $11,293.37 and Water& Sewer Commitment
2017 Sect. 3 for $3,133,007.45
FY2018-2019 Selectmen's Goal Setting
Introduction
Ms. Barry emphasized the meeting objective is to seek consensus on the Board's goals and work
plan for FY2018-2019. Ms. Barry stated as there are 63 goals to review, there will be no public
comment.
Review Status of FY2017-2018 Goals
Mr. Valente cited the involvement of many departments and committees in the submission of
goals for consideration and also thanked Ms. Axtell on pulling together the binder for this
meeting. Ms. Axtell asked the staff in attendance to introduce themselves. Mr. Valente
proceeded to review the organization of the binder and provided a status of the seventeen Board
of Selectmen goals from FY17—FY18.
Discuss Proposed Goals, FY2018-2019
Ms. Barry stated the Board will review the proposed goals for FY2018-2019 that have been
organized in three categories descending from high to medium to low priorities. Ms. Barry
reiterated the objective is to identify the Board's goals not necessarily create the solution today
and to determine if certain items should not be designated as Selectmen goals but need further
70-425
Selectmen Goal Setting Meeting—June 29, 2017
discussion or action from another department or committee. The Board reviewed the proposed
goals and policies, shared perspectives and clarified priorities as the first step in refining the list.
Ms. Barry stated that the next step is to further discuss and refine the proposed goals during a
Board of Selectmen meeting in August.
Adj ournment
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 11:14 a.m.
A true record; Attest:
Kim Katzenback
Assistant to the Executive Clerk