HomeMy WebLinkAboutFile & Document Search Instructions
Searching within the Town of Lexington Records Portal
Documents found in the electronic archives are kept in various formats, with optical
character recognition or assigned templates to use for searching data.
OCR (Optical Character Recognition) is the electronic translation of scanned images
of handwritten, typewritten or printed text into machine-encoded text. It is widely used to
convert books and documents into electronic files. OCR makes it possible to search for
a word or phrase and stores it more compactly.
Search Techniques:
Quick Search
Quick Search does a simple search of the phrase typed in the Search Box. Quick
Search searches OCR text, entry Names, Fields and Annotations without having
to open the Search Pane.
o To Search the Entire Repository, enter the search criteria in the Search
box with All Folders selected from the drop down, then select Search.
o To Search within a Folder, enter the search criteria in the Search box with
Current Folder selected from the drop down, then select Search.
Advanced Searches
o Select the Search button to open Search Pane
o Select the type of Customize Search i.e., Text, Document/Folder Name,
Within Folder, etc. from the drop down list
o For a TEXT Search, enter the phrase to be searched in the Search Box
o Select Search
For the different types of Advanced Searches you will be required to supply
additional Search information; for example, a Document/Folder Name Search
requires the user to specify the Document/Folder Name to be searched in
addition to the text/phrase to be searched.
Other types of Advanced Searches are:
o Template
o Field
o Within Folder
o Within Volume
o Sticky Note
o Creation Date
o Modification Date
o Electronic Documents
o Has Pages
o Relationship
o Tags
o Advanced Search (to search for a particular phrase)
How to search within the Committee Members Web Report:
Select “Committee Members“ folder
To Search within this folder, enter the Search Criteria in the Search Box with
“Current Folder” selected from the drop down and select Search
Follow search procedures as outlined above for general searches
Helpful hints for browsing within the Committee Members Web Report:
1. The report is alphabetical by Committee Name.
2. Use the up and down arrows to page through data, or enter the specific page
number sought and select “Go”.
3. Data is not case sensitive.
2017-11-14 Laserfiche Records Portal Search Instructions