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Home My WebLink About2017-04-06-BOLT-min CARY MEMORIAL LIBRARY EXECUTIVE COMMITTEE MEETING BOARD OF LIBRARY TRUSTEES April 6, 2017 Attendees: Suzie Barry, Jessie Steigerwald, Kate Ekrem and Joe Pato, Trustees; Emily Smith, Assistant Library Director and Koren Stembridge, Library Director, Jeri Zeder and Bob Boudreau, Cary Library Foundation. Call to Order: Joe called the meeting to order at 4:00 PM Authorization of Assistant Director Jessie made a motion to approve a letter presented by Koren to authorize Emily to act as Library Director when she is not in the library. Kate seconded the motion. The motion passed unanimously. Appointment of Officers Trustee’s discussed that we are unable to have a meeting without at least 2 officers present. Howard Jaffe is acting chairperson however he is absent today. Kate made a motion to make Joe Pato acting chair in Howard’s absence. Jessie seconded the motion which was unanimously approved. Jessie made a motion to appoint Suzie Barry as interim fifth executive committee member. Kate seconded the motion. The motion which passed unanimously. Jessie expressed concerns that Joe and Jeri Zeder both being involved in significant roles in the library. Trustees discussed the issue but overall felt they are not concerned. Secretary’s Minutes Kate made a motion to approve the minutes of the March 2, 2017 meeting. Jessie seconded the motion which passed unanimously. Foundation Proposal to change IRS classification Jeri explained that Foundation would like to change their IRS classification form a 509 (a) to 509 (a) (1). The change is recommended due to a change in the law some time ago making the Foundation an independent organization not a supporting one. Jeri provided a detailed explanation including issues and next steps for the Foundation. In this proposal, Foundation Treasurer Bob Boudreau, Director of Development Kat MacDonald, are asking the Foundation’s Board of Directors to approve the conversion of the Foundation from a 509(c)(3) supporting organization to a 509(a)(1) public charity. Trustees discussed the change. Kate made a motion to support the Foundation’s decision to change status as presented. Jessie seconded the motion. The motion was passed unanimously Adjourn Kate made a motion to adjourn the meeting, seconded by Jessie. The motion passed. The meeting was adjourned and continued with informal discussion about upcoming library programs and events.