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Home My WebLink About2017-09-13-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – SEPTEMBER 13, 2017 MINUTES 1.ROLL CALL The meeting was called to order by Vice Chairman Melinda Walker at 6:08 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Melinda Walker Weidong Wang Caileen Foley Nicholas Santosuosso Dan McCabe Richard F. Perry Andy Riffin Robert D. Peters (arrived 6:25 pm) Helen Sanseverino Camille Goodwin Jane Olson 2.PUBLIC COMMENT Jackie McShine Dan McCabe welcomed the Board to Greeley Village. 3.MINUTES Approval of Minutes of Regular Meeting of May 10, 2017 Approval of Minutes of Special Meeting of June 13, 2017 Upon a motion by Richard F. Perry and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of Regular Meeting of May 10, 2017 and the Minutes of Special Meeting of June 13, 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Nicholas Santosuosso Robert D.Peters Richard F. Perry Approval of Minutes of Special Meeting of July 26, 2017 Melinda pointed out a grammatical error in the minutes. The Board voted to approve minutes as amended. Upon a motion by Richard F. Perry and seconded by Nicholas Santosuosso, the Board voted to approve Minutes of Special Meeting of July 26, 2017 as amended. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Nicholas Santosuosso Robert D. Peters Richard F. Perry 4. BILLS & CHECKS Approval of Bills & Checks Paid in May 2017 MAY 2017 REVOLVING FUND Check Numbers 14875 through 14943 067-1 & 3 Check Number 1001 689-C MANAGEMENT Check Number 2232 PARKER MANOR Check Number 2026 BEDFORD STREET Check Number 1220 MRVP VOUCHER PROGRAM Check Numbers 4029 through 4031 SECTION 8 Check Numbers 17799 through 17829 Approval of Bills and Checks Paid in June 2017 JUNE 2017 REVOLVING FUND Check Numbers 14944 through 15021 689-C MANAGEMENT Check Number 2233 PARKER MANOR Check Number 2027 BEDFORD STREET Check Number 1221 MRVP VOUCHER PROGRAM Check Numbers 4032 through 4034 SECTION 8 Check Numbers 17830 through 17858 Approval of Bills and Checks Paid in July 2017 JULY 2017 REVOLVING FUND Check Numbers 15022 through 15088 689-C MANAGEMENT Check Number 2234 PARKER MANOR Check Number 2028 2 BEDFORD STREET Check Number 1222 MRVP VOUCHER PROGRAM Check Numbers 4035 through 4038 and 4042 SECTION 8 Check Numbers 17859 through 17885 and 17914 Approval of Bills and Checks Paid in August 2017 AUGUST 2017 REVOLVING FUND Check Numbers 15089 through 15152 689-C MANAGEMENT Check Number 2235 PARKER MANOR Check Number 2021 BEDFORD STREET Check Number 1223 MRVP VOUCHER PROGRAM Check Numbers 4039 through 4041 SECTION 8 Check Numbers 17886 through 17913 and 17915 Upon a motion by Nicholas Santosuosso and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for May, June, July and August 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Nicholas Santosuosso Robert D. Peters Richard F. Perry 5.EXECUTIVE DIRECTOR’S REPORT A.LHA Financials Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the LHA Financials for August 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Nicholas Santosuosso Richard F. Perry Robert D. Peters 3 B.REAC Inspection Caileen informed the Board that HUD conducted a REAC inspection on 9/7/2017. 20 units were randomly selected. The LHA received a score of 95 which qualifies them as a High Performer. The LHA will not be inspected again for another three years. Caileen thanked Mike Ascolese and the maintenance staff for working diligently to address issues and prepare the LHA for this inspection. C.PMR scheduled 10/23/2017 Caileen informed the Board that DHCD has scheduled their Performance Management Review of the LHA for 10/23/2017. This will consist of a site visit, review of accounts receivable/payable, work order management, preventative maintenance plan and inspections of a randomly selected number of units. This is the first year DHCD is conducting PMR’s and they have designated this year as a ‘learning year’. Results will not be published. D.NAHRO Ad The Fall Conference will be held in Plymouth, MA on November 13-14, 2017. Full page advertisements cost $100. Upon a motion by Robert D. Peters and seconded by Richard Perry, the Board voted to purchase a full-page advertisement in the amount of $100.00 in the MassNAHRO Fall Conference booklet. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Nicholas Santosuosso Richard F. Perry Robert D. Peters E.Pine Grove The Coop met on Monday and voted unanimously in favor of the condo conversion. The MassHousing Board voted on Tuesday in favor of the funding and conversion process. Representatives from the LHA and the Town are currently working out final kinks in the regulatory agreement and the affordability trust agreement. The LHA has agreed to be the trustee for the affordability trust. We will have no responsibilities other than giving out the annual report to owners and the Town as well as verifying when an owner has sold their condo and releasing their shares to them. All forms have been standardized and the process will be simple. Closing is tentatively scheduled for end of October/early November. F.Change order for FISH #155093 It has come to the attention of Caileen and Weidong, from residents, that some of the new thresholds on the new doors are substantially higher. This problem is only occurring on porches that have decks on the side of their unit. Residents are 4 concerned that they will trip and fall out the door onto the porch. Weidong and Caileen met with the architect at a unit and discussed multiple modifications. The architect provided a few solutions and the best appears to be placing a ramp on the inside and raising the exterior porch 1.5 inches. The contractor is mocking up unit 21B right now and residents will be invited to look at it and give feedback. The contractor has not submitted a cost and time change order yet so we do not know the amount. There is a project meeting scheduled for Friday at 10am. The Board will wait for a formalized Change Order before voting to approve. G.CFC and CSC FISH #155090 This project consisted of replacing and installing 48 GFCI outlets in the bathrooms at Vynebrooke Village. The project was completed on June 29, 2017. The contractor, Sanibel Electrical, has requisitioned the final 5% retainer amount of $941.32. Upon a motion by Robert D. Peters and seconded by Richard Perry, the Board voted to approve the Certificate of Substantial Completion for FISH #155090. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Nicholas Santosuosso Richard F. Perry Robert D. Peters Upon a motion by Robert D. Peters and seconded by Richard Perry, the Board voted to approve the Certificate of Final Completion for FISH #155090. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Nicholas Santosuosso Richard F. Perry Robert D. Peters H.Snow Plowing Contract R.L. Barnard has offered a continuation of its previous year contract for Countryside Village in the amount of $19,853.00 for the 2017-2018 season. Barnard also offered a ‘pay-per-storm’ price sheet. After Board discussion it was decided to continue with Barnard and proceed with an annual contract rate of $19,853.00. 6.UNFINISHED BUSINESS 7.NEW BUSINESS 5 8.ADJOURNMENT 7:12 P.M A true copy attest……………………… CAILEEN FOLEY, SECRETARY 6 7