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HomeMy WebLinkAbout2017-09-14-REC-min Recreation Committee Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes, Vice Chairman Fax: (781) 862-2747 Sandra Shaw Ruixi Yuan Jason Denoncourt Joint Committee Meeting Minutes of Meeting September 14, 2017 A joint meeting of the Recreation and Community Center Program Advisory Committees was held on Thursday, September 14, 2017 at 7:00pm in Room 139 of the Lexington Community Center, 39 Marrett Road, Lexington. Recreation Members Present: Rick DeAngelis, Jason Denoncourt, Lisah Rhodes, Sandra Shaw Recreation Members Absent: Ruixi Yuan Program Advisory Members Present: Nancy Adler, Nancy Sheppard, Archana Singhal, John Zhu Program Advisory Members Absent: Alessandro Alessandrini, Dan Palant Staff Present: Melissa Battite, Director of Recreation and Community Programs, Christine Dean, Community Center Director, and Charlotte Rodgers, Director of Human Services Others Present: Doug Lucente (Board of Selectmen liaison), Camille Goodwin (Council on Aging Board) 1.Meeting Minutes from August 16, 2017 Sandra Shaw moved and Lisah Rhodes seconded approval of the Recreation Committee Minutes of August 16, 2017. Rick DeAngelis recused himself as he was not at the meeting. The Recreation Committee voted 3-0 to approve the minutes of August 16, 2017. 2.Community Center Building Use and Information Policy Melissa Battite introduces a history and need for the building use policy. She, together with Charlotte Rodgers and Christine Dean, present a slideshow highlighting the diverse, multigenerational and multicultural programming at the Center. As discussion focuses on the current Priority Levels (see attached), Rick DeAngelis states that he would like to maintain as much consistency between the priority levels as possible. There is discussion regarding the distinction between non-profit, charitable organizations and 501c3s, Selectman Doug Lucente suggests including the term civic€ to cover all. He then questions the meaning of open to the public.€ Rick DeAngelis presents the example of the Lexington Babe Ruth league wanting to reserve a room for a private meeting or celebration and points out that there may not be room for others to join. Melissa Battite stresses the need to be able to move forward with this process in order to present to the Board of Selectman. It is also suggested that the drop in rooms should be highlighted and promoted to the public Rick DeAngelis asks for clarification on the anticipated goal by close of the meeting. Melissa Battite asks for a vote to approve recommended changes to the Priority Levels in order to continue with the process. 2 There is a joint motion to review the document tiers of priority and revise as discussed which includes splitting priority 1 into 2 categories and making other wordsmithing edits. The revised document will be subject to final review and approval by the three Directors (Recreation, Human Services and Community Center). Lisah Rhodes seconded the motion. The Recreation and Program Advisory Committees voted 7  0 to give consent to move forward the revised document to the Board of Selectman. Melissa Battite invites the two Committees to come together twice a year in a Joint Meeting to talk about big picture items. The next meeting of the Recreation Committee is scheduled to take place on Wednesday, October th 18, 2017 at 6:00pm in the Reed Room of Lexington Town Hall. The September 14, 2017 meeting of the Recreation Committee adjourned at 8:30pm. Respectfully submitted, Christine Dean Community Center Director The following documents/exhibits are attached: Priority of Use 39 MARRETT ROAD, LEXINGTON, MASSACHUSETTS 02421