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Home My WebLink About2024-08-22-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—AUGUST 22,2024 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:32 AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry NONE Caileen Foley Mark McCullough Jenna Milne-ZOOM Melinda Walker Kathy Kilroy Nicholas Santosuosso Sue Rockwell Mena Bell The Board welcomed Mena Bell. 2. MINUTES Approval of Minutes of Regular Meeting of June 13, 2024 Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Minutes of the Regular Meeting of June 13, 2024, as amended, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell 3. PUBLIC COMMENT None 4. FINANCIALS A) Approval of Bills and Checks paid in June 2024 June 2024 REVOLVING FUND Check Numbers 20712 through 20781 689-C MANAGEMENT Check Number 2325 PARKER MANOR Check Number 2114 BEDFORD STREET Check Number 1299 MRVP VOUCHER Check Numbers 4382 through 4387 SECTION 8 Check Numbers 19641 and 19642 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for June 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell B) Approval of Bills and Checks paid in July 2024 July 2024 REVOLVING FUND Check Numbers 20782 through 20856 689-C MANAGEMENT Check Number 2326 PARKER MANOR Check Number 2115 BEDFORD STREET Check Number 1300 MRVP VOUCHER Check Numbers 4388 through 4393 SECTION 8 Check Numbers 19643 and 19644 Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to accept the Bills and Checks as presented for July 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell 5. EXECUTIVE DIRECTOR'S REPORT Caileen reported the following to the Board: Project Updates - Greeley/Vynebrooke Fire Alarm Project punch list will be completed next week - Greeley Medicine cabinet project is 80% complete 2 - 45 Forest Street Siding and Window Project at Substantial Completion - Mass Ave Siding and Window Project in design phase - Future project includes replacing the handicap door at Greeley Community Room Administrative Updates - Julie Johnston retired 7/31/24 - Process has begun to hire part time Section 8 Coordinator. The program is coming back from Chelsea l/l/25 - Full time Maintenance position has been filled - Waiting on HUD to approve Repositioning Application 6. NEW BUSINESS A) FY 2024 Year End Financial Presentation—Jenna Milne, Fee Accountant 1) Vote: Certification of Top 5 Compensation Form 2) Vote: Certification of Year End Financial Statements and Tenant Accounts Receivable Data Jenna Milne presented the FY24 Year End Financials. The Board reviewed financial statements for all projects. The LHA remains in good financial health with almost all programs earning income throughout the year. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to Certify the LHA Compliance with Notification Procedures for Federal and State Lead Laws; certified they received and reviewed a copy of the Top 5 Compensation Form; certified they were provided with a copy of the LHA FY 24 Year End Financial Statements for 400-1, MRVP, 689 programs and Tenants Accounts Receivable Data. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell B) Annual Board Approval regarding the Wage Match System On an annual basis, the Board must review and approve the use of the Wage Match System, the State database for verifying resident income information. There is one staff member who uses the system and they have signed all necessary documents. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to certify the LHA compliance with the Wage Match System. The roll call vote was as follows: 3 YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell C) Authorize the Executive Director to be the Contracting Officer for the Lexington Housing Authority and be able to execute amendments to the Contracts for Financial Assistance (CFA's). Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to authorize the Executive Director to be the Contracting Officer for the Lexington Housing Authority and be able to execute amendments to the Contracts for Financial Assistance (CFA's). The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell D) FISH 155121 —Vynebrooke Village ModPHASE Kitchen and Bath Renovation and 3 Accessible Units —Certificate of Final Completion Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to table the Certificate of Final Completion for FISH# 155121. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell E) FISH 155128 —Greeley Village and Vynebrooke Village Fire Alarm Replacement Project—Change Order 42 in the amount of$15,689.00 and Change Order 43 in the amount of$1,204.32. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve FISH 155128 —Greeley Village and Vynebrooke Village Fire Alarm Replacement Project—Change Order 42 in the amount of$15,689.00 and Change Order 43 in the amount of$1,204.32. The roll call vote was as follows: 4 YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell F) FISH 155129 —Greeley Village Replace Bathroom Medicine Cabinets, Lights and Exhaust Fans —Change Order 41 in the amount of$30,937.50 Upon a motion by Mena Bell and seconded by Mark McCullough, the Board voted to approve FISH 155129 —Greeley Village Replace Bathroom Medicine Cabinets, Lights and Exhaust Fans —Change Order 41 in the amount of$30,937.50. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell G) FISH 155133 —45 Forest Street Siding and Window Replacement—Change Order 41 in the amount of$3,028.87. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve FISH 155133 —45 Forest Street Siding and Window Replacement—Change Order 41 in the amount of$3,028.87. The roll call vote was as follows. YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell H) FISH 155133 —45 Forest Street Siding and Window Replacement—Certificate of Substantial Completion Upon a motion by Mark McCullough and seconded by Mena Bell, the Board voted to approve FISH 155133 —45 Forest Street Siding and Window Replacement—Certificate of Substantial Completion. The roll call vote as follows: YEAS NAYS ABSTAIN ABSENT 5 Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Mena Bell 7. OLD BUSINESS 8. DISCUSSION 9. ADJOURNMENT 9:30AM A true copy attest........................... CAILEEN FOLEY, SECRETARY 6