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Home My WebLink AboutSelectmen-Town Manager Plan for Lexington 1968-01-28-STG-rpt.pdf lig ere- // F SELECTMEN-TOWN MANAGER PLAN FOR LExI ,!;i • t PRELIMINARY DRAFT 1/28/68 STRUCTURE OF TOWN GOVERNMENT COMMITTEE established by vote of 1966 Annual. Town Me- If, Margery M. Battin, Chairman ,//�/J1 / Alan G. Adams Arthur E. Bryson Harriet V Relman - - Stephen T. Russian 041 i Appointment of a Town Manager Selectmen appoint a manager fol a term not to exceed three years. Be maybe appointed for successive -beret?kgf office. The manager shni1 be a professionAity glj pafied person specially y ffed by edudation, training and previous full-time paid experience in a responsible administrative poptidien in municipal government. 4 Successor to be appointed not later than himonths after expiration of term, resignation or removal. 3 No holder of an elective town office, within $ years of holding such an office, shall be eligible for appointment as town manager. Removal of Manager Manager may be removed by an affirmative vote of at least 3 selectmen. 30 days before proposed removal shall become effective, selectmen file a pre- liminary resolution with the town clerl giving in detail specific reasons for proposed removal. Clerk sends copy of resolution to manager 7 days after receipt of resolution manager may file with seleptmen�lO�ten re est r, blic e as t reasons or his removal., ///�. 4.4(94%4W41. - '� Public hearing to be held not ear ier than 10 days nor later than 20 days after the filing of such request. I SECTION 5. Appointment of a Town Manager I '4.frThe selectmen sh ll appoint, as soon as practicable, for a term not to exceed three years, a town manager, who shall be a professionally qualified person especially fitted by education, training, and by previous full-time paid experience in a responsible administrative position in municipal government to perform the duties of the office. Upon expiration of such term, or upon the I resignation or removal of the town manager, the selectmen shall appoint his successor as soon as practicable but, in any event, not later than four months after the expiration of said term or date of resignation or removal. The town manager shall be appointed without regard to his political beliefs. He shall be a citizen of the United States of America. No holder of elective office in the town shall, within five years of holding such office, be eligible for appoint- ment as town manager. The town manager may be appointed for successive terms of 1 office. Before entering upon the duties of his office, he shall be sworn, in the presence of a majority of the selectmen, to the faithful and impartial performance thereof by the town clerk or a notary public. Be shall execute a bond in favor of the town for the faithful performance of his duties in such sum and with such sureties as may be fixed or approved by the selectmen. SECTION 6. Acting Manager 2. The town manager may designate subject to the approval of the selectmen, by letter filed with the town clerk, a suitable person to perform his duties during his temporary absence or disability. If the town manager fails to make such appointment or the person so appointed fails to serve, the selectmen may appoint a suitable person to perform such duties. In the event of any vacancy in the office of town manager or the suspension of the town manager, the selectmen shall, within seven days, appoint an acting manager to perform such duties. ., SECTION 7. Removal of the Manager The selectmen may remove the town manager by the affirmative vote of at least three members of the board. At least thirty days before such proposed removal shall become effective, the selectmen shall file a preliminary resolu- tion with the town clerk setting forth in detail the specific reasons for his proposed removal. The town clerk shall forthwith deliver a copy of such resolu- tion to the town manager or mail the same to him by registered mail at his last known address. The manager may file with the selectmen, within seven days after receipt of such copy, a written request for a public hearing as to the reasons -4- After such public hearing, otherwise at the expiration of 30 days following filing of the preliminary resolution, at least 3 selectmen may adopt a final resolution of removal. Manager's salary to continue for at least one month and not more than 3 months after date of final resolution of removal. Powers and Duties of Manager al He is responsible for efficient administration of 01 boards, commissions, committees and offices appointed by him and their respective departments. I- - -- is He may, with the approval of the selectmen, reorganize, consolidate or abolish boards, departments, commissions, committees or offices under his direction and establish new ones as he deems necessary. 2‘ The town manager shall, formulate personnel practices and standards and shall fix the compensation of all town officers and employees appointed by him subject to General Laws, Chapter 31 Civil Service and section 108A, Chapter 41 classification and compensation plan. for his removal. If the manager so requests, the board of selectmen shall hold a 3-7-. public hearing not earlier than ten days nor later than twenty days after the filing of such request. After such public hearing, if any, otherwise at the expiration of thirty days following the filing of the preliminary resolution, and after full consideration, the selectmen, by affirmative vote of at least three members of the board, may adopt a final resolution of removal. In the preliminary resolution, the selectmen may suspend the manager from duty, but in any case his salary shall continue to be paid until the expiration of at least one month and not more than three months after the date of the final resolution of removal, as the selectmen shall deem proper. ShLTSON 8. Compensation of the Manager The town manager shall receive such compensation for all services performed by him as the selectmen shall determine but it shall not exceed the amount appropriated therefor by the town. I SECTION 9. Powers and Duties of the Manager In addition to other powers and duties expressly provided for in this act, the town manager shall have the following powers and duties: 1. The town manager shall supervise and direct and shall be responsible for the efficient administration of all boards, commissions, committees and j offices appointed by him and their respective departments. He shall, in addition, supervise and direct and shall be responsible for the efficient administration of any agency of the town not subject to his appointment and control, but only at such time and to such extent and for such period as the officials having control of such agency or activity may, with the consent of the selectmen, determine. 2. The town manager, in accordance with the provisions of this act and except as otherwise expressly prohibited by the General Laws, may, with the approval of the selectmen, reorganize, consolidate or abolish boards, depart- ments, commissions, committees or offices under his direction and supervision, in whole or in past; may establish such new boards, departments, commissions, committees or offices as he deems necessary; and, in so doing, may transfer the duties and powers, and, so far as possible in accordance with the vote of the town, the appropriation of one board, department, commission, committee or office to another '13. The town manager shall formulate personnel practices and standards and shall fix the compensation of all town officers and employees appointed by him, subject to any applicable provisions of Chapter 31 or Section 108A of Chapter 41 of the General Laws. -5- .- a 1 C A. He has jt}ml • 'ction over the rental and use of all town property except schoolst""He s r-sponsible for the maintenance and repair of all town lo property, .rs,. ''-,+ school buildings and grounds. He is responsible for the preparation ofplans and the supervision of work on all construction, alterations, improvements, etc. undertaken by the town unless otherwise assigned to the permanent building committee. 6. He shall purchase all supplies, material and equi ment with heeie�-ception f sphool and library books. .riedtt e r 4,40/�� CQ�i,arr il - irt He shall be responsible for the implementation of Town Meeting votes and shall report on their disposition to the Town Meeting. He shall oyprsee,the enforcement of all laws, laws, rules anti regulations. A\ b. He shall, with the approval of the selectmen, have authority to prosecute, defend or compromise all litigation to which the town is a party i / t He shall keep the selectmen informed concerning the operations of - all aspects of the town's government. K j !. He ma; investigate the affairs of any department or activity under his control/dor the conduct of any officer or employee. 4. The town manager shall have jurisdiction over the rental and use of all town property, except schools. He shall be responsible for the maintenance and repair of all town property, including school buildings and grounds. He shall be responsible for the preparation of plans and the supervision of work on all construction, reconstruction, alterations, improvements and other undertakings authorized by the town unless otherwise assigned to the permanent building committee. Plans for the construction or improvement of school buildings or property sha17 be subject to the approval of the school committee. 5. The town manager shall purchase all supplies, materials and equipment, and shall award all contracts for all departments and activities of the town imier his supervision; and he shall make all purchases except school textbooks, library books, and related printed and audio-visual material, for departments and activities not under his supervision but only upon and in accordance with a requisition duly signed by the head of any such department. 6. The town manager shall be responsible for the implementation of town meeting votes and shall report annually to the Town Meeting on the status of articles of prior Town Meeting warrants on which implementation is not complete. 7. The town manager shall administer, either directly or through a person or persons appointed by him in accordance with this act, all provisions of general and special laws applicable to said town and by-laws and votes of the town and all rules and regulations made by the selectmen. 8. The town manager shall, with the approval of the selectmen, have the authority to prosecute, defend or compromise all litigation to which the town is party. 9. The town manager shall keep the selectmen fully advised as to the needs of the town, and shall recommend to the selectmen for adoption such measures requiring action by them or by the town as he may deem necessary or expedient. 10. The town manager shall keep the selectmen and the appropriation com- mittee informed as to the financial condition of the town. 11. The town manager shall have access to all town books and papers for information necessary for the proper performance of his duties, and may, without notice, cause the affairs of any department or activity under his control, or the conduct of any officer or employee thereof, to be examined. 12. The town manager shall keep full and complete records of his office and shall render as often as may be required by the selectmen a full report of all operations during the period reported on. -6-