HomeMy WebLinkAbout2024-04-23-CEC-min Minutes of the
Lexington Capital Expenditures Committee (CEC)
Remote-Participation Meeting
April 23, 2024
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Location and Time: All-Remote Virtual (Zoom) Meeting; 8:00 A.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair; Sandy Beebee;
Michael Boudett; Rod Cole; and Lisah Rhodes
Members Absent: None
Others Present: Mark D. Sandeen, Town's Select Board (SB) Member; Joseph N. Pato,
Chair, SB.
Documents Presented:
• Notice of CEC Meeting, April 23, 2024
• Information on the "Police Station Solar Discussion" for this meeting (provided by
Carolyn Kosnoff, Assistant Town Manager for Finance)
• Discussions Points on "Police Station Solar Discussion" for this meeting (provided by
Mr. Lamb)
• Summary Material for Updating the 29 March 2023 "Officers; Subject Areas & Liaison
Assignations" contemplated at this meeting (provided by Mr. Kanter).
• Draft Minutes of the CEC Meeting, April 10, 2024
Call to Order: Mr. Lamb called this Committee's all-remote meeting to order at 8:00 A.M., As
the Committee members and the others joining this meeting had been previously advised of
the special conditions of this meeting, he passed on repeating them (i.e., the authority to not
require a physical presence of a quorum and other selected terms under the Open Meeting
Law had, by legislation on March 29, 2023, Governor Healey signed into law a supplemental
budget bill which, among other things, extends the temporary provisions pertaining to the
Open Meeting Law to March 31, 2025, pursuant to Chapter 22 of the Acts of 2023")
Mr. Lamb made a Roll Call of the Committee Members and all 6 members reported as
present.
Mr. Lamb then led the Committee's discussion of both the provided information on the
discussions and his proposed discussion points relative to that information—starting with the
provided Information's closure with the three "Possible Options":
1 Pause the entire project for an indefinite period of time
2 Erect the steel with the current General Contractor (GC) and complete the site work.
Create an RFP for the purchase and installation of the solar panels and battery.
3 Erect the steel with the current GC, purchase and install the solar panels, and pause
on the battery until additional funding is received.
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Continued Minutes of the
Lexington Capital Expenditures Committee (CEC)
Remote-Participation Meeting
April 23, 2024
Determine this Committee Positions for that Action.
They considered Mr. Lamb's Discussion Points which, among others, emphasized the
primary purpose of the included Solar function was to provide expedited recharging of the
Police Department vehicles and, therefore, the currently-quoted unexpected pricing of that
function was the driving factor.
During the same discussions, Mr. Sandeen volunteered his information regarding the
relative impacts of each of the "Possible Options" including the same proper purpose of the
function for the solar capability and the currently cited pricing—including the importance of
re-selecting the currently-used pricing of the batteries as he deemed that excessive and,
therefore, creating misleading long-term Returns on Investments.
Mr. Lamb confirmed all Members had reached their recommendations for this
Committee's response to the SB be for Option 2 and that he should use a simple report of it
to the SB. He asked for a Motion for this Committee's response be the Option 2. Mr. Boudett
moved that Motion and it was Seconded by Mr. Cole. Roll-Call Vote: 6-0
Appointment of this Committee's Liaison to the Next Town-Manager Selection
Committee.
Mr. Lamb advised there will be a significant time commitment by that Liaison. A
consultant is already assigned, as is typical for such a process. There will be number of Stake
Owners meetings with the objective to develop the Job Description. The Selection Committee
will take all the Applications for review and ultimately recommend finalists to the Select Board
for the final selection. It appears the time will be from the end of this May and at least into
the coming July.
Mr. Lamb is interested in being our Liaison, but acknowledges he may have significant
times away so he would want to have a follow-up person, if needed. Ms. Rhodes has interest,
but also conflicts in that period. Mr. Lamb proposes that he and Ms. Rhodes be our
Committee's "tag-team"—which was acceptable to our current Members.
Updating the Assigned Officers in the CEC's 29 March 2023 "Officers; Subject Areas
& Liaison Assignations"
Mr. Lamb discussed the usual practice of an annual review and each considered
updated voting for the Chair, Vice Chair, Clerk, and the Editor for any published Reports.
After that broad discussion with all the current CEC Members—which are the same as those
who signed last-year's positions, Mr. Lamb then Moved a discussion to focus on each of the
now-proposed positions; Seconded by Ms. Beebee. Those were for the Chair to continue
himself; for Vice Chair now by Ms. Rhodes; for Clerk continuing by Mr. Kanter; and for the
Editor now by Mr. Cole. Mr. Lamb Moved to aggregate those four under one Motion; it was
Seconded by Mr. Cole. Roll-Call Vote: 6-0
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Continued Minutes of the
Lexington Capital Expenditures Committee (CEC)
Remote-Participation Meeting
April 23, 2024
Approve CEC Minutes
Mr. Kanter Moved approval of the April 10, 2024, CEC Minutes (which meeting was
concurrent with the SB and the Appropriation Committee meetings); Mr. Cole Seconded.
Roll-Call Vote: 6-0
Adjourn: Mr. Lamb called for a CEC Motion to adjourn. Mr. Kanter made it and Ms. Rhodes
Seconded at 8:35 A.M. to adjourn. Roll-Call Vote: 6-0
This Minutes was approved by the CEC at its meeting on June 5, 2024.
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