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HomeMy WebLinkAbout2024-04-23-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Remote-Participation Meeting April 23, 2024 EX1NGrt��j✓ Location and Time: All-Remote Virtual (Zoom) Meeting; 8:00 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair; Sandy Beebee; Michael Boudett; Rod Cole; and Lisah Rhodes Members Absent: None Others Present: Mark D. Sandeen, Town's Select Board (SB) Member; Joseph N. Pato, Chair, SB. Documents Presented: • Notice of CEC Meeting, April 23, 2024 • Information on the "Police Station Solar Discussion" for this meeting (provided by Carolyn Kosnoff, Assistant Town Manager for Finance) • Discussions Points on "Police Station Solar Discussion" for this meeting (provided by Mr. Lamb) • Summary Material for Updating the 29 March 2023 "Officers; Subject Areas & Liaison Assignations" contemplated at this meeting (provided by Mr. Kanter). • Draft Minutes of the CEC Meeting, April 10, 2024 Call to Order: Mr. Lamb called this Committee's all-remote meeting to order at 8:00 A.M., As the Committee members and the others joining this meeting had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation on March 29, 2023, Governor Healey signed into law a supplemental budget bill which, among other things, extends the temporary provisions pertaining to the Open Meeting Law to March 31, 2025, pursuant to Chapter 22 of the Acts of 2023") Mr. Lamb made a Roll Call of the Committee Members and all 6 members reported as present. Mr. Lamb then led the Committee's discussion of both the provided information on the discussions and his proposed discussion points relative to that information—starting with the provided Information's closure with the three "Possible Options": 1 Pause the entire project for an indefinite period of time 2 Erect the steel with the current General Contractor (GC) and complete the site work. Create an RFP for the purchase and installation of the solar panels and battery. 3 Erect the steel with the current GC, purchase and install the solar panels, and pause on the battery until additional funding is received. Page 1 of 3 Continued Minutes of the Lexington Capital Expenditures Committee (CEC) Remote-Participation Meeting April 23, 2024 Determine this Committee Positions for that Action. They considered Mr. Lamb's Discussion Points which, among others, emphasized the primary purpose of the included Solar function was to provide expedited recharging of the Police Department vehicles and, therefore, the currently-quoted unexpected pricing of that function was the driving factor. During the same discussions, Mr. Sandeen volunteered his information regarding the relative impacts of each of the "Possible Options" including the same proper purpose of the function for the solar capability and the currently cited pricing—including the importance of re-selecting the currently-used pricing of the batteries as he deemed that excessive and, therefore, creating misleading long-term Returns on Investments. Mr. Lamb confirmed all Members had reached their recommendations for this Committee's response to the SB be for Option 2 and that he should use a simple report of it to the SB. He asked for a Motion for this Committee's response be the Option 2. Mr. Boudett moved that Motion and it was Seconded by Mr. Cole. Roll-Call Vote: 6-0 Appointment of this Committee's Liaison to the Next Town-Manager Selection Committee. Mr. Lamb advised there will be a significant time commitment by that Liaison. A consultant is already assigned, as is typical for such a process. There will be number of Stake Owners meetings with the objective to develop the Job Description. The Selection Committee will take all the Applications for review and ultimately recommend finalists to the Select Board for the final selection. It appears the time will be from the end of this May and at least into the coming July. Mr. Lamb is interested in being our Liaison, but acknowledges he may have significant times away so he would want to have a follow-up person, if needed. Ms. Rhodes has interest, but also conflicts in that period. Mr. Lamb proposes that he and Ms. Rhodes be our Committee's "tag-team"—which was acceptable to our current Members. Updating the Assigned Officers in the CEC's 29 March 2023 "Officers; Subject Areas & Liaison Assignations" Mr. Lamb discussed the usual practice of an annual review and each considered updated voting for the Chair, Vice Chair, Clerk, and the Editor for any published Reports. After that broad discussion with all the current CEC Members—which are the same as those who signed last-year's positions, Mr. Lamb then Moved a discussion to focus on each of the now-proposed positions; Seconded by Ms. Beebee. Those were for the Chair to continue himself; for Vice Chair now by Ms. Rhodes; for Clerk continuing by Mr. Kanter; and for the Editor now by Mr. Cole. Mr. Lamb Moved to aggregate those four under one Motion; it was Seconded by Mr. Cole. Roll-Call Vote: 6-0 Page 2 of 3 Continued Minutes of the Lexington Capital Expenditures Committee (CEC) Remote-Participation Meeting April 23, 2024 Approve CEC Minutes Mr. Kanter Moved approval of the April 10, 2024, CEC Minutes (which meeting was concurrent with the SB and the Appropriation Committee meetings); Mr. Cole Seconded. Roll-Call Vote: 6-0 Adjourn: Mr. Lamb called for a CEC Motion to adjourn. Mr. Kanter made it and Ms. Rhodes Seconded at 8:35 A.M. to adjourn. Roll-Call Vote: 6-0 This Minutes was approved by the CEC at its meeting on June 5, 2024. Page 3 of 3