HomeMy WebLinkAbout2024-08-08-AC-att-copy
Creating Community Through People, Parks & Places
August 8, 2024
To: Glenn Parker, Chair, Appropriation Committee
Fr: Melissa Battite, Director of Recreation and Community Programs
Re: Reserve Fund Transfer Request
The Pine Meadows Golf Course has experienced two equipment failures that is impacting the
ability to adequately maintain the golf course.
The first is the VFD (variable frequency drive) to the pump station has failed. The original
system was upgraded in 1996. The VFD controls two 25 hp horizontal pumps that pump water
from the upper pond to the lower pond. Water from the lower pond then supports the
irrigation needs of the course. This panel has had repairs and maintenance over the years and
is now in need of full replacement. Staff have been manually turning the pumps on daily (at
3am) for over three weeks to best support the irrigation needs of the course and prevent long
term damage. Long term manual use of the pumps can cause the pumps to burn out and fail
and replacing the VFD as soon as possible is the recommended. There is a six-week lead time,
once ordered, for the VFD to arrive. The estimated cost is $25K including installation. The life
expectancy is 10-15 years and will be built into the Recreation Committee Capital Improvement
Plan. The warranty is one year.
The second is the wells. Both wells have failed and are inoperable. The wells were initially
installed in approximately 1996-1998. The wells are located along the 2nd fairway and collect
ground water that then is used to support the irrigation of the course. The wells have had
preventative maintenance approximately every 4-5 years and as needed. The cost to rebuild
the wells are approximately $15k each. The life span of a well is typically 20-30 years and will
be built into the Recreation Committee Capital Improvement plan. The typical warranty on
repairs and maintenance is one year and will be confirmed.
The Recreation and Community Programs Department will be initiating on call contracts for
preventative maintenance needs for the pump station and the wells and will be absorbed with
the Recreation Enterprise Fund operating budget. The costs are not expected to significantly
impact the operating budget in the future.
We are requesting a Reserve Fund Transfer of $60,000 to the Recreation Enterprise Fund to be
returned from the Recreation Enterprise Fund Retained Earnings through a vote of Town
Meeting.
Thank you
Cc: Recreation Committee
James Malloy, Town Manager
Kelly Axtell, Deputy Town Manager
Carolyn Kosnoff, Asst. Town Manager of Finance