HomeMy WebLinkAbout1998-06-17-REC-min.pdf VS MO i
`� "" P Town of Lexington
89 ., t Recreation Committee
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Sandra Shaw Chairman Tel: (781) 862-0500 x262
Pamela Varrin,Vice Chairman Fax: (781) 863-2350
Frederick DeAngelis
Donald A. Chisholm
Paul Keane
RECREATION COMMITTEE MINUTES
June 17, 1998
Members Present: Sandra Shaw, Pam Varrin,Don Chisholm, Paul Keane
Staff Present: Karen Simmons, Brian Gilbert
Others Present: Olga Guttag, Jack Cunha, Gary Skocay, Barbara Chandler,Russell
Chandler from the Skateboard/Inline Park Committee
1 The meeting minutes from May 20, 1998 need to be revised. Sandra requested that
the committee wait until the next meeting to address the modifications.
2. Hennessey Field Ad Hoc Committee
Don reviewed the charge of the Ad Hoc committee. Karen will mail the Recreation
Committee members a copy of the charge and a list of the Hennessey Ad Hoc Committee
members.
3 Skateboard/Inline Park Committee
Members of the Skateboard/Inline Park sub-committee attended and provided a report on
the current status of the group. After a presentation and a lengthy discussion,the
Recreation Committee voted to support this project and recommended that the skateboard
sub-committee hire a firm to complete a field study on the following three sites: Worthen
Road practice field;the area near the Center Playground close to the baseball field; and
behind Center#2 Softball Field going along the Worthen Road fence. This past year, the
Town of Lexington received a$10,000 community policing grant as seed money to
develop a Skateboard Park in Lexington. This money will be used to get the committee
started with preliminary work. The Police Department, in cooperation with the
Recreation Department, obtained this grant for the Skateboard Park.
The Skateboard/Inline Park Sub-Committee is committed to developing a public/private
partnership and will raise the funds to build the Skateboard Park. In addition, a 10%
1625 MASSACHUSETTS AVENUE LEXINGTON,MASSACHUSETTS 02420
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endowment fund will be set up for future maintenance. Brian Gilbert, Park
Superintendent, needs to evaluate the impact that the new park will have on his operating
budget. The skateboard sub-committee volunteered to provide an annual cleaning and
maintenance of the skateboard park. The staff members supporting the Skateboard
Committee are Jonathan Jalbert from the Recreation Department and Dana Ham from the
Police Department. The skateboard committee will update the Recreation Committee on
a regular basis. The Skateboard subcommittee would like to present a proposal to the
Board of Selectmen this winter, and with their approval, begin the installation process for
a ribbon cutting in April of 1999
Support material from the presentation is attached.
4 Pine Meadows-Evaluation of the new Tee Time Policy established in March, 1998
This new policy, now being evaluated and discussed, allows resident members to make a
tee time 10 days in advance on weekends only The old policy allowed resident members
to make a tee time 14 days in advance, and non-residents 7 days in advance. Karen
Simmons has received a number of phone complaints that the new policy is not customer
friendly to Lexington residents and requests that we go back to the old policy A copy of
one complaint letter was handed out to the Recreation Committee.
After a discussion, the Recreation Committee voted 4-0 to reinstall the old policy
allowing residents with golf ID cards to make tee times two weeks in advance. Karen
will notify Bill Harrison and request that the policy be changed.
5 Karen's Report
The pool capital project is scheduled to begin on September 8, 1998. The contractor
accepted another job while we were in the process of requesting additional funds from
Town Meeting.
The summer programs are filling up quickly and a number of programs are already full.
We will have approximately 200 employees working for us during the summer. We have
a shortage of Water Safety Instructors.
The summer managers for major programs are:
• Aquatics Manager, Chris Randall
• Camp For All Director, Michael Rusoff
• Teddy Bear's Picnic Director, Jennifer Steidel
• Youth Tennis Director, Dan Schachter
Karen will be attending a program at the Kennedy School of Government at Harvard
from July 5`h to July 24th She urged the committee members to begin to think about the
FY2000 budget.
6. Brian's Report
New cart paths have been installed at Pine Meadows on the 6th, 7th and 8th tees and on the
8th green.
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New England Seal Coat has evaluated the Tennis Courts at Clarke Middle School and
gave a price of$6,500—7,000 to patch three courts. This is a short-term fix. To fully
repair the courts would necessitate rebuilding them at a cost of$115,000. The fourth
court is in very poor condition due to the high water table and winter damage and is not
being permitted at this time.
Karen and Brian will meet with Lexington Youth Soccer on June 25th to discuss the
conditions of the fields and discuss rebuilding athletic fields over the next few years.
Brian is working on a field maintenance plan, including costs. It is a very timely project,
but Brian will continue to work on it. The old Field Impact Study needs to be updated.
This information would be valuable to Don as the representative on the Hennessey Ad
Hoc Committee. He has requested that Brian and Karen try to update the information this
summer.
7 The Recreation Department would like to thank Paul Keane for his support and
commitment over the past five years. Paul will step down from the Recreation
Committee on June 30, 1998.
NEXT MEETING. JULY 22, 1998
6.30 P.M.
PINE MEADOWS GOLF CLUB