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HomeMy WebLinkAbout2017-09-13-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting September 13, 2017 (including Special Financial Summit— Projects-Design Updates and Potential Debt-Exclusion Referendum) Location and Time: Hadley Public Services Building, Cafeteria (126); 7:00 P.M. Members Present: Jill Hai, Chair;David Kanter, Clerk; Sandy Beebee; Rod Cole; Wendy Manz; Frank Smith Member Absent: Charles Lamb, Vice-Chair Others Present: (See the Board of Selectmen (BoS) Minutes of this Summit for the Others Present during the Summit; none present during the subsequent Committee-only business) Documents Presented: Notice and Agenda for CEC Meeting, September 13, 2017 Notice of BoS Meeting with the CEC, the Lexington Appropriation Committee, and the Lexington School Committee (SC), September 13, 2017 Shell* CEC Report to the October 16, 2017, Special Town Meetings (STMs) 2017-2 & -3, distributed September 12, 2017 Draft #3 Minutes of the CEC Meeting, August 22, 2017 (See the BoS Minutes of this Summit for other Documents Presented during the Summit) Call to Order: Ms. Hai called this CommitteeÓs meeting to order at 7:10 P.M. and this Committee joined the Summit. (See the BoS Minutes of this Summit for this Committee’s further participation in the Summit; the two formal votes taken by the CEC follow.) A Motion was made and seconded that the CEC endorse the Lexington ChildrenÓs Place (LCP) Option-0 design (angled layout with the classrooms split between the two portions of the building and provision for a future, ~4-classoom, expansion to the west) on the 20 Pelham Road property. The programmatic preference expressed by the LCP Director and the SC, and the preference of the Public Safety Departments for access via this design were considered. The CEC felt that future expansion criteria should not outweigh currentuse criteria. Vote: 6–0 A Motion was made and seconded that the CEC endorse that the new base estimate for the rebuilt Fire Headquarters include: (1) the addition of the Traffic Signal Replacement (estimated at $468,000) and expanded Town-staff oversight (estimated at $100,000), (2) the upgrade of the domestic hot-water system to a combination solar thermal/gas-fired water heaters (estimated at $40,000), and (3) continue to include the Bi-Fold Double-Pane Glass for the apparatus doors. The CEC favored including the full traffic-signal project as otherwise an extra, temporary, effort would have to be funded; supported the upgraded hotwater system as the most cost-effective way to ensure adequate hot water at times of peak demand; and favored maintaining the proposed folding-door design for fast opening & closing response and a lower maintenance cost. Vote: 6–0 Conclusion of the Summit: About 9:55 P.M. Preparation for Fall STMs—Assignment of Members to Draft Town Warrant Articles: Using the Shell* CEC Report to the October 16, 2017, STMs 2017-2 & -3, the Committee agreed: Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting September 13, 2017 ¤ STM 2017-2: Article 2 (Appropriate For Hastings School Construction): Mr. Cole. Article 3 (Appropriate Design Funds For Lexington ChildrenÓs Place/20 Pelham Road): Mr. Cole. Article 4 (Appropriate Design Funds For Fire Headquarters): Ms. Hai. Article 5 (Appropriate For Temporary Fire Station Construction): Ms. Hai. ¤ STM 2017-3 As not expected to have direct Capital implications, delete Articles 2 (Amend Zoning BylawÏ45, 55, 65 Hayden Avenue (Owner Petition)), 3 (Amend General BylawsÏ Recreational Marijuana), 4 (Amend Zoning BylawÏRecreational Marijuana Moratorium), 5 (Amend FY2018 Operating And Enterprise Funds), and 10 (Amend General BylawsÏDistribution Of Town Election/Town Meeting Warrant). Article 6 (Establish and Appropriate To And From Specified Stabilization Funds): Mr. Kanter. Article 7 (Amend Revolving Fund Authorization) \[CEC would only address if changes have a Capital implication\]: Mr. Lamb. Article 8 (Appropriate Design Funds For Visitors Center): Ms. Manz. Article 9 (Appropriate For Solid Waste Collection Equipment): Mr. Smith Article 11 (Appropriate For Lexington High School Security System Design): Ms. Beebee. Article 12 (Appropriate Community Preservation Act Projects): Ms. Manz. Article 13 (Appropriate For Authorized Capital Improvements): Mr. Kanter. As not certified, delete Article 14 (Appropriate For Visitors Center (Citizen Petition)). Approval of Minutes: A Motion was made and seconded that the Draft #3 Minutes of the CEC Meeting on August 22, 2017, be approved. Vote: 6–0 Adjourn:A Motion was made and seconded at 10:03 P.M. to adjourn.Vote: 6–0 These Minutes were approved by the CEC at its meeting on September 20, 2017. Page 2 of 2