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LEXINGTON HOUSING AUTHORITY
SPECIAL MEETING –JULY 26, 2017
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman, Weidong Wang at 8:40 A.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Weidong Wang NONE Caileen Foley
Melinda Walker Kurt James
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
2. EXECUTIVE DIRECTOR’S REPORT
A. Pine Grove
Kurt James updated the Board on Pine Grove.
MassHousing approved the structure of funding moving forward. This structure
includes a grant to the LHA who would then contribute the funds to the Condo
Association for capital improvements of common areas. MassHousing has forwarded
a proposed grant structure to the LHA for review and approval.
The Board discussed the number of appropriate members in the Condo Association.
It has been proposed to the LHA by the current Coop owners that the LHA be the
Trustee of the Affordability Trust. The Affordability Trust would hold the funds the
unit owners are owed from the conversion from coop to condo. They would be paid
their share (per the Schedule) once they sold their unit (if they were an owner) or
moved out (if they were a renter). The Affordability Trust would end once all
original owners and renters are paid their share from the Trust. The Lexington
Housing Authority would manage the account and determine disbursement amounts.
A hired financial organization would be hired to maintain the investments,
administration and reporting.
The Board discussed the role of the Housing Authority as a property manager for Pine
Grove. It was expressed that they do not want the HA to be the manager and would
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prefer to hire a 3 party to manage the property. The Condo Board would oversee the
management company.
Caileen and Weidong are meeting with the Town of Lexington Selectmen on August
1, 2017 to discuss the structure of the deal.
Final steps include drafting condo documents. The goal is to close by the end of
September.
Upon motion by Robert D. Peters and seconded by Richard Perry, the Board voted to
approve the receipt of the grant proceeds from Opportunity Grant Fund from
MassHousing in the amount of $686,475.00 pursuant to the proposal from
MassHousing. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
Upon motion by Melinda Walker and seconded by Robert D. Peters, the Board voted
to be a Trustee member of the Pine Grove Condominium Association. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
Upon motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board
voted to be a Trustee of the Pine Grove Affordability Trust pursuant to the proposal.
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
Upon motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to designate Caileen Foley to make final decision regarding the LHA’s role as
Trustee of the Affordability Trust. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
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B. CPC Appointment
The Board voted to reappoint Melinda for another term of the CPC.
Upon motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board
voted appoint Melinda Walker to the CPC for the term expiring 6/30/19. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
C. FISH# 155089 CSC and CFC
This project is for exterior painting at 561-563 Mass Ave. The project was
completed on 6/13/17.
Upon motion by Melinda Walker and seconded by Robert D. Peters, the Board voted
to approve the Certificate of Substantial Completion. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
Upon motion by Richard F. Perry and seconded by Nicholas Santosuosso, the Board
voted to approve the Certificate of Final Completion and release the retainage of
$590.00. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
D. FISH# 155090 Change Order
This project is for the GFCI replacement project at Vynebrooke Village. The
existing medicine cabinets were required to be removed for the GFCI installation.
Since they have never been replaced, it was recommended to replace these
medicine cabinets and wall mounted lighting, resulting in Change Order #1 in the
amount of $3,126.40.
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Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted
to approve the Change Order #1 in the amount of $3,126.40. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
E. FISH# 155094 Change Order
This project is for the deck replacement at 87 Hill Street. After the contractor
removed the existing decking, numerous deterioration and structural issues were
found to the remaining structure. The change order is in the amount of $7,041.00
to replace the existing structure with a code compliant structure with new decking
and railings per scope of original project.
Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted
to approve Change Order #1 in the amount of $7,041.00. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
F. FISH# 155095 CSC and CFC
This project is for roofing at 45 Forest St, 87 Hill St and 27 Tewksbury Street.
The project was completed on 5/19/17.
Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted
to approve the Certificate of Substantial Completion. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
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Upon motion by Melinda Walker and seconded by Richard F. Perry, the Board voted
to approve the Certificate of Final Completion and release the retainage of $3,540.00
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Richard F. Perry
Robert D. Peters
G. FY17 Year End Financial Statements due 8/14/17
Caileen presented the Board with FY 17 Year End statements to review. We
continue to be in good shape with surplus in our programs. The Board must
execute 3 Certifications to submit to DHCD along with Year End Statements:
*Certification of Compliance with Notification Procedures for Federal and State
Lead Paint Laws
*Certification of Top 5 Compensation Form
*Certification of Year End Financial Statements
Caileen will submit these today.
3. ADJOURNMENT 9:45 A.M.
A true copy attest………………………
CAILEEN B. FOLEY, SECRETARY
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