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HomeMy WebLinkAbout2017-05-10-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING –MAY 10, 2017 MINUTES 1. ROLL CALL The meeting was called to order by Chairman, Weidong Wang at 6:00 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Weidong Wang NONE Caileen Foley Melinda Walker Kurt James Nicholas Santosuosso Dan McCabe Richard F. Perry Camille Goodwin Robert D. Peters 2. PUBLIC COMMENT Dan McCabe suggested the Board have the September meeting at Greeley Village. 3. MINUTES Approval of Minutes of Regular Meeting of April 12, 2017 Upon motion by Nicholas Santosuosso and seconded by Richard F. Perry, the Board voted to approve the Minutes of the Regular Meeting of April 12, 2017, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters Approval of Minutes of Annual Meeting of April 12, 2017 Upon motion by Melinda Walker and seconded by Robert D. Peters, the Board voted to approve the Minutes of the Annual Meeting of April 12, 2017, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 4. BILLS & CHECKS Approval of Bills and Checks paid in April 2017 April 2017 REVOLVING FUND Check Numbers 14812 through 14874 689-C MANAGEMENT Check Number 2231 PARKER MANOR Check Number 2024 BEDFORD STREET Check Number 1219 MRVP VOUCHER Check Numbers 4026 through 4028 SECTION 8 Check Numbers 17772 through 17798 Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for April 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 5. EXECUTIVE DIRECTOR’S REPORT A. LHA Financials The Board reviewed the April Financials. We continue to be is good standing. The Board suggested that the annual financial statement have a liability and surplus comparison to prior year. Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to accept the April Financials. 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 2 B. Board vote to notify the Town Clerk that LHA will dispense with Regular Monthly Meetings for June, July and August. Special Meetings will be called if necessary Upon motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board voted to dispense with Regular Monthly meetings for June, July and August. Special Meetings will be called if necessary. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters C. Pine Grove-Kurt James Attorney Kurt James was in attendance to review proceedings with the Board. Caileen hired him to represent LHA during the process of receiving the 5 affordable units from the Town through CPA funding. He presented the Board with his engagement letter with cost not to exceed $5,000.00. The process is expected to be: 1.) Close financing with Mass Housing 2.) Close grant funds from CPA 3.) Create condo, therefore ending coop 4.) Convey to LHA 5.) Provide payment to 11 residents 6.) Proceed with renovations Another issue now is where the funds will be held. It was suggested that CHAPA hold funds. The process is at a standstill now until that can be resolved. The hope is to have this finalized by July. D. VAWA VAWA 2013 had 2 compliance dates. The VAWA Policy voted on in March takes into consideration the first part of the VAWA rule which had December compliance date. The primary change was the adoption of new mandatory VAWA and notice forms to be given out at admission, denial, termination and annual recertification. The new revised forms were attached to the that policy. The second compliance date is June to adopt ETP-Emergency Transfer Plans. This is based upon HUD’s model and gives the same priority to victims of domestic violence as those of other emergency transfers. 3 Upon motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to approve the WAWA and Emergency Transfer Plan Policies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters E. Project low bid approvals-87 Hill Street and 561-563 Mass Ave 87 Hill Street: The bids for the deck replacement have been reviewed. The low bid is Mullins & Armington Landscape Associates, Inc. of Leicester in the amount of $13,779.00. The architect received favorable references. Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the low bid of $13,779.00 from Mullins & Armington Landscape Associates, Inc. for the 87 Hill Street deck replacement. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 561-563 Mass Ave: The bids for the exterior work of gutters, windows and paint have been reviewed. The low bid is Drizo’s Contracting of Burlington in the amount of $11,800.00. The architect received favorable references. Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the low bid of $11,800.00 from Drizo’s Contracting of Burlington for the 561-563 Mass Ave for the exterior work of gutters, windows and paint have been reviewed. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters F. Schedule Special Meeting in June for Formula Funding Caileen will contact the Board to set up a Special Meeting at a convenient time. 4 G. Any other new business that may come before the Board JD&D Construction, Inc., the contractor for the roof replacement at Forest Street, has a change order in the amount of $5,800.00 for repointing the chimney. Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to approve Change Order #1 in the amount of $5,800.00 from JD&D Construction, Inc., for the repointing of the Forest St. chimney. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 6. UNFINISHED BUSINESS 7. NEW BUSINESS The Board voted to hold the September meeting at Greeley Village. Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to hold the September meeting at Greeley Village. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 8. ADJOURNMENT 6:58 P.M. A true copy attest……………………… CAILEEN B. FOLEY, SECRETARY 5