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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday.February 8.2005 meetine at the Lexington High School Construction
Trailer as approved May 10, 2005.
Permanent Building Committee Co-Chairman,Phil Poinelli called the meeting to order at 7:04
p.m. with other PBC members, Richard Perry, Mary Lou Touart,Jonathan Himmel, Richard
Sperandio, Peter Johnson and Bruce Creager present. Also in attendance were the Owner's
Representative,Bill Kealy,Project Manager, Gary Kaczmarek,Clerk of the Works, Carl
Oldenburg,Project Coordinator and Director of Facilities,Dana Ham.Representing the School
Committee, Olga Guttag. Also present, TLCR Architect, Santiago Rozas, and Harrington PTA
co-President,Lori Bliss Tambone.
Reauisition No. 19 from Castagna Construction was presented by the Proiect Manager in the
amount of$456.749.24.J.Himmel made the motion to approve payment of the requisition. It was
seconded by R. Sperandio and all were in favor.
Dedication and ribbon cutting ceremony for the Harrington School will take place on March 2.
The Proiect Manager reported:Harrington School will be moved into their new building on
March 18;working on a settlement for the damage caused by the frozen sprinkler pipe at the
Library as well as trying to permanently fix the problem;Eastern Construction should submit
their final Payment Requisition next month; meetings and telephone conferences with the lawyers
are on-going regarding the protest by the abutter; the delay,possible lawsuit, and increased space
at the Fiske are factors leading up to the Architect's request for additional fess; and the RFQs are
done and ready to review
The School Denartment feels that if. for reasons of litigation.demolition cannot take nlace before
April,that it would be better to wait and allow the children to complete the school year before
beginning that part of the construction process.
Timothy Cahill. Massachusetts State Treasurer,will be at Lexington High School(Worthen Road
entrance)on March 15.at noon to present a check in the amount of$26M to the School
Department for the High School and Middle School projects.
The PBC discussed whether to ao to the selectmen to request a snecial Town Meeting to ask for
additional monies for the Fiske project or if it would be better to offset possible inflated costs by
changing the Add Alternate list.The Committee also talked about possible cuts that could be
made. The Committee suggested asking the Selectmen for a special Town Meeting at the same
time the project would be going to bid and having all the documents ready
The School Denartment asked to have nronrietary manufacturer(Climate Master)for the heat
numns and asked for a proprietary contract for the telephone system with Signet for the Fiske
project to have parity with the Harrington.
The Committee discussed the pros and cons of using a proprietary company for the telephone
system. It was their opinion that it would not be a good idea to have the wires brought through
and a company hired at a later date because the fire alarm system is critical to completion. They
( did recommend that the School Department try to discus+I'the issue with the telephone contractor
and the fact that two other schools will be converted as well.
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PBC Minutes
February 9,2005
A motion was made by D. Perry to annrove the desienation of Climate Master by the School
Committee as the sole manufacturer for the heat numns at the Fiske to match those at the
Harrington. The motion was seconded by P Johnson and all were in favor.
TLCR soueht increased fees for the Fiske nroiect due to an over one-year delay, increased space,
and administrative costs related to bidding documents. The PBC said that the project has altered
in scope with changes that were made to the gym, addition of a full service kitchen, storage space
and curriculum office.
The Committee voted to increase the Architect' fees not to exceed$182.000.00.The motion,not
to exceed the amount of$182,000.00,was made by P Johnson and seconded by B. Creager with
all in favor.
An RFP has been written for the White House and an ad will appear in the Central Register on
February 16.Proposal conferences have been scheduled for February 24th Interviews will be
March 8th with the study beginning the following week.
At 9:11 n.m. P Johnson made the motion to adjourn the meeting.It was seconded by B. Creager
and all were in favor to end the meeting.
Respectfully submitted,
4ti74-V4-7--0
Cara Shapiro
Secretary