HomeMy WebLinkAbout2005-03-08-PBC-min.pdf ns
TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday March 8. 2005 meeting at the Lexington High School Construction
Trailer as approved May 10, 2005.
Permanent Building Committee Co-Chairman, Phil Poinelli called the meeting to order at
711 p.m. with other PBC members, Richard Perry, Jonathan Himmel and Bruce Creager
present. Also in attendance were the Owner's Representative,Bill Kealy, Project
Manager, Carl Oldenburg, Project Coordinator and Director of Facilities, Dana Ham.
Representing the School Committee, Olga Guttag.Also present, TLCR Architect,
Santiago Rozas.
The Project Manager estimates that the Harrington budget will have a surplus of$1 7 M
to be applied to the Fiske project.
Anticipating bids for the Fiske to be over budget.the PBC plans to go to the Selectmen's
meeting on March 14 to request a Special Town Meeting. Construction costs are
estimated at$16,125,764.00 and project costs are projected to be $18,462,114.00. Bids
are expected May 2 so the PBC will ask to be on the May 4 TM agenda. The ad to bid
will be published in the Central Register on March 23 and drawings available the same
day
( The PBC made monetary changes to the Architect's Budget Summary B-1 was increased
to $275,000 and B-2 to $300,000. The new total for C-5 is $1,292,000. $250,000 was
added to D-3, $70,000 to D-4, $50,000 to D-6, $15,000 to D-7 and$20,000 to D-8. D
Ham to furnish the figures for D-5. (See attached revised budget.)
Next,the PBC created the Fiske School Add Alternate List with a recommendation for
the following priority 1. Geothermal System; 2. Granite edging; 3. Security System; 4.
Exterior blue masonry band; 5. Library Charging Desk; 6. Entrance graphic in paving; 7
Stage curtains; 8. Reduced planting; 9 Low level bollards (site lighting); 10. Stage
lighting and dimming. The list will go to the School Committee to be prioritized.
The Fiske access road will be moved over another six feet and white nines(as a screen)
will be planted at specified intervals. A construction fence or snow fence will be used to
protect the regarded area and also be shown on the plans. The sidewalk will be shifted (6
feet)towards the northeast and a"walk-through,"fenced on both sides, will be put in
place for Diamond students.
Per advisement of legal counsel. an undated traffic study of the Fiske was approved by
the Committee. B. Kealy to arrange for the study
Castangna's Change Order No. 9 was brought to the table by the Project Manager for the
sum of$42.936.81 A motion was made by D. Perry to approve payment of the CO. It
( was seconded by J. Himmel and all were in favor to approve Change Order No. 9 in the
amount of$42,936.81.
Sns�
a,
s �� s
PBC Minutes
March 8,2005
Then.the Proiect Manager introduced Eastern Construction's Payment Reauisition No.
50(final navmentl for $23.787.00. The Project Manager explained that $30,000.00 was
deducted from the original requisition for the balancing reports as per TMP D.Perry
made the motion to approve payment of the requisition. It was seconded by J. Himmel
and all were in favor to approve Requisition No. 50 in the amount of $23,787
Lastly the Proiect Manager asked the PBC to annrove navment of Castagna's Payment
Requisition No. 20 totaling $160.859.93. The motion to approve the requisition was
made by D Perry, seconded by B. Creager and all were in favor to approve Requisition
No. 20 in the amount of $160.859.93.
RFO's for the White House Feasibility Study were handed out to the PBC (with copies to
go to members not in attendance) and a meeting was scheduled for Friday, March 11, at
7:30 a.m. at the LHS Construction Trailer to form a short list. Interviews will begin
Monday, March 21, if needed.
At 9:55 n.m. B. Creaser made the motion to adjourn the meeting. It was seconded by D.
Perry and all were in favor to end the meeting.
Respectfully submitted,
Lel& > %rt)
Cara Shapiro
Secretary