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TOWN OF LEXINGTON, MASSACHUSETTS
( PERMANENT BUILDING COMMITTEE
Minutes of Tuesday. January 11. 2005 meeting at the Harrington School Construction Trailer as
approved June 14, 2005.
Permanent Building Committee Co-Chairman,Phil Poinelli called the meeting to order at 7:01
p.m. with other PBC members, Richard Perry,Mary Lou Touart,Jonathan Himmel and Bruce
Creager present. Also in attendance were the Owner's Representative, Bill Kealy, Project
Manager, Gary Kaczmarek, Clerk of the Works and Director of Facilities,Dana Ham.
Superintendent of Schools, William Hurley, Selectman, Peter Kelley Representing the School
Committee, Tom Griffiths and Olga Guttag.From the Capital Expenditures Committee, George
Burnell and Theodore Edson.Also present,Architect, Santiago Rozas,of TLCR,Harrington
Principal, David Crump, Castagna Project Manager, Joe Gavegnagno, DPW Director, William
Hadley and Harrington PTA co-President,Lori Bliss Tambone.
Substantial Completion for the Harrington School is slated for the end of January Testing is
scheduled for the first two weeks in February while set up for teachers is on line for February 28
and student occupation by March 1.
Paving and landscaping at Harrington will be completed in April and temporary fixtures will be
installed until the permanent fixtures arrive.
The Fiske School RFO deadline has been extended another week because there weren't the
prerequisite number of applications needed in a few of the trades.
PBC asked to see the RFO list at the February PBC meeting.
Final set plans for the Fiske are due February 9 so that the nroiect can go to bid by March 9 and
construction can begin May 1
A discussion ensued regarding the Fiske budget and whether more monies will be needed for the
project. A suggestion was made to request a special Town Meeting,by the next PBC meeting, if
the schedule shows it is needed.It was noted that the Special Town Meeting is scheduled 45 days
from the day of request.
The PBC compiled the following list with those persons to take action as the options that will
effect the Fiske budget: 1. Legal Issues/DOR Requirements (T Griffiths); 2. Add Alternates (D.
Ham and S.Rozas); 3. Special Town Meeting(T Griffiths); 4.Project Budgets/Funds Available
(B. Kealy); 5. Latest Estimate for Fiske; 6.Pre-Qualifications; 7 Timeline(P Poinelli and J.
Himmel).
S.Rozas told the PBC that a new Traffic Study costing$5.000.00. for the Fiske School would
take two to three weeks to be done and would have to begin and end before the school is vacated.
The PBC said they would take the information under advisement and that a traffic study should
be done only if a special permit is needed.
The Capital Expenditures Committee asked the PBC to advise them on the monies that should be
requested from Town Meeting to go forward and coordinate design proposals for renovation/new
construction for the School Department building and DPW barn. The PBC recommended that
they begin Request for Qualifications for architects as a first step.
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Minutes
January 11,2005
S.Rozas introduced Castaena's Change Order No. 8 for the sum of$51 491/52.The motion to
approve payment of the Change Order was made by D. Perry and seconded by M. Touart. All
were in favor
Requisition No. 18 from Castilian Construction was presented by the Proiect Manager in the
amount of$623.966.81. D. Perry made the motion to approve payment of the requisition. J.
Himmel seconded and all were in favor to pay the requisition.
The Proiect Manager undated the PBC on the abutter concerning the Fiske School. A meeting is
trying to be arranged to discuss issues with the abutter and attorneys.
The Project Manager updated the committee on additional architectural services of$250,000.00
that had been forecasted in all original budgets but just recently executed.
Kealv also reported that the HVAC system desianed for the Harrington School avm is large
enough to accommodate no more than 400 people. the population of the school. This could pose a
problem for audiences larger than 400.
At 10:22 D.M. B. Creaser made the motion to adiourn the meeting. It was seconded by J. Himmel
and all were in favor to end the meeting.
Respectfully submitted,
Cara Shapiro, Secre ry
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