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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Monday November 9 2004 meeting at the Lexington High School
Construction Trailer.
Permanent Building Committee Co-Chairman, Phil Poinelli called the meeting to order at
7:03 p.m. with other PBC members, Peter Johnson, Richard Perry, Mary Lou Touart,
Jonathan Himmel and Bruce Creager present. Also in attendance were the Owner's
Representative, Bill Kealy, Project Manager, Carl Oldenburg, Project Coordinator, Gary
Kaczmarek, Clerk of the Works, Superintendent of Lexington Schools, William Hurley
and Director of Facilities, Dana Ham. Representing the School Committee, Tom Griffiths
and Olga Guttag. Also present, Architect, Santiago Rozas, of TLCR.
The Project Manager presented the monthly reouisition from Castagna Construction in the
amount of$440.658.40. P Johnson made the motion to approve payment of the requisition. D
Perry seconded and all were in favor to pay Castagna $440,658.40.
Project Manager. B. Kealy gave his report. Although the geothermal is not tied in yet,
the breeching of the boiler will be done on November 26th Temporary heating has been
ordered.
While the Harrington should be finished by mid-January, another major sub on the job is
going out of business.
The next Conservation Commission meeting is November le on the Fiske abutter's
request. Under Chapter 193, the RFQ Committee continues to work on forms for the
Fiske School project.
After viewing the Fiske schedule prepared by the Architect. S. Rozas, the PBC
recommended that four to six weeks should be added to the demolition; that an additional
sixty days be built into the overall schedule; that the completion date be changed from
Fall 2006 to late Fall 2006; and that two schedules be developed with one showing the
effect the Conservation Commission may have on the project.
A discussion ensued as to when would be the best time to move the Harrington
population into the new Harrington and when to move the Fiske populace into the old
Harrington.
The PBC directed the Architect to write another warning letter to Castagna pursuant to an
accelerated schedule, overtime, working weekends and double shifts, and that failure to
do so would not be in compliance with the contract.
The PBC asked the Architect. Clerk of Works and Project Manaver to bevin logging the
costs being incurred from the failure of the General Contractor to meet the Substantial
Completion date.
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November 9,2004
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The Fiske budget and inflated costs. arising because of the construction delay at the
Harrington, are of concern to the PBC. The Project Manager thinks the Harrington will
come in under budget creating a surplus that can be credited to the Fiske project. There
is also an energy rebate of approximately $250,000 that can be applied to the Fiske
School project.
Safety issues and how to insure that the General Contractor carries out his agreement to
enforce them on a daily basis at the Harrington School were discussed. It was suggested
that photographs be taken to document the violations and that the photos be sent to the
General.
P Johnson moved adjournment, seconded by B. Creager and the Committee adjourned at
9:03 p.m.
Respectfully submitted,
Cara Shapiro /
Secretary